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HomeMy WebLinkAbout2005-06-08MINUTES RIVERSIDE COUNTY PALM DESERT FINANCING AUTHORITY ADJOURNED REGULAR MEETING WEDNESDAY, JUNE 8, 2005 — 2:00 P.M. NORTH WING CONFERENCE ROOM — PALM DESERT CIVIC CENTER 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA 92260 I. CALL TO ORDER Commissioner Ortega convened the meeting at 2:01 p.m. II. ROLL CALL Present: Excused Absence: Commissioner Michael O'Connor (Alternate) Commissioner Larry Parrish Commissioner Carlos Ortega Vice President S. Roy Wilson President Buford A. Crites Also Present: William Strausz, Authority Counsel Paul S. Gibson, Authority Treasurer Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Patrick Conlon, Special Projects Administrator Rachelle D. Klassen, City Clerk/Authority Secretary III. ORAL COMMUNICATIONS None IV. CONSENT CALENDAR A. MINUTES of the Regular Riverside County Palm Desert Financing Authority (RCPDFA) Meeting of March 7, 2005. Rec: Approve as presented. Upon a motion by President Crites, second by Vice President Wilson, and unanimous vote of the Authority Board, the Consent Calendar was approved as presented. V. CONSENT ITEMS HELD OVER None MINUTES ADJOURNED REGULAR MEETING OF THE RIVERSIDE COUNTY PALM DESERT FINANCING AUTHORITY VI. NEW BUSINESS JUNE 8, 2005 A. REQUEST FOR APPROVAL OF CONSTRUCTION CHANGE ORDER NO. 1 TO THE CONTRACT FOR CONSTRUCTION AND INSTALLATION OF OFFSITE IMPROVEMENTS AT THE COACHELLA VALLEY ANIMAL CAMPUS (CONTRACT NO. RCPDFA 22140). Mr. Conlon noted that in addition to the Change Order, staff was also requesting acceptance of the work and authorization to file a Notice of Completion for the project, as was listed in the recommendation appearing on the agenda. Vice President Wilson moved to, by Minute Motion: 1) Authorize approval of Construction Change Order No. 1 in the amount of $7,129.46 to the subject contract with Dateland Construction Company, Inc., Coachella, California, for additional street pavement required by the Riverside County Transportation Department and an electrical transformer required by the Imperial Irrigation District; 2) authorize the Finance Director to transfer $7,129.46 from project contingency to the base contract for this order; 3) authorize approval of the Notice of Completion for the above contract and filing of said Notice by the RCPDFA Secretary. Motion was seconded by Commissioner O'Connor and carried by unanimous vote. B. REQUEST FOR APPROVAL OF THE VERIZON BILL OF SALE AND GRANT OF EASEMENT FOR THE UNDERGROUND PHONE FACILITIES FOR THE COACHELLA VALLEY ANIMAL CAMPUS PROPERTY. Mr. Conlon asked that the subject request be withdrawn from the agenda. He explained that at the time Verizon put together the Easement and Bill of Sale documents in the staff report, the property was owned by the Riverside County Palm Desert Financing Authority. However, the property has since been deeded over to the County of Riverside; therefore, the Authority no longer had jurisdiction to take the requested actions. He said the documents would be revised and handed over to the County for action by the Board of Supervisors. With Authority Board concurrence, the Verizon Bill of Sale and Grant of Easement request was withdrawn from this Agenda. C. REQUEST FOR APPROVAL OF THE SUBSTITUTION OF SUBCONTRACTORS BY WANG MILESTONE CONSTRUCTION, INC., FOR THE COACHELLA VALLEY ANIMAL CAMPUS (CONTRACT NO. RCPDFA 22130). Commissioner Ortega noted the report provided in the Agenda packets and asked if there were any questions. He stated for the record that in a request for substitution of subcontractors, there were notification requirements to the contractors that were being replaced. The record should reflect that these contractors were duly notified and did not object to said substitution, nor were 2 MINUTES ADJOURNED REGULAR MEETING OF THE RIVERSIDE COUNTY PALM DESERT FINANCING AUTHORITY JUNE 8, 2005 they present at this meeting to state anything to the contrary. Therefore, the Authority had complied with the specified requirements for substitution. President Crites moved to, by Minute Motion, authorize the substitution of subcontractors as recommended in the Staff Report. Motion was seconded by Vice President Wilson and carried by unanimous vote. D. REQUEST FOR APPROVAL OF CHANGE ORDER NO. 2 TO CONTRACT FOR CONSTRUCTION OF THE COACHELLA VALLEY ANIMAL CAMPUS (CONTRACT NO. RCPDFA 22130). Commissioner Ortega noted the report provided for this item. In answer to his question, Mr. Conlon replied that page 2 of his report contained a fiscal impact breakdown. He said that while the construction project is taking longer than expected, the bond funds designated for this purpose have been drawing interest, approximately $93,362 as of the end of May. He explained that with the subject Change Order No. 2 and the previous Change Order with Dateland Construction on this agenda, the construction funds balance totaled $142,799.74. He anticipated a small Change Order No. 3 may be necessary on some pick-up items right before the Campus opening; however, any balance of construction funds could be used for this purpose in lieu of pass -through funds, which have been previously authorized by the County to be used for the purchase of furniture, fixtures, and equipment and architectural/engineering fees. President Crites moved to, by Minute Motion: 1) Approve Change Order No. 2 in the amount of $253,294 to the subject contract with Wang Milestone Construction, Inc., South Pasadena, California, for additional work on the project; 2) authorize the Finance Director to transfer $253,294 from the Unallocated Bond Improvement Fund to the base contract for this Change Order. Motion was seconded by Commissioner Ortega and carried by a unanimous vote. VII. CONTINUED BUSINESS None VIII. OLD BUSINESS None XI. REPORTS AND REMARKS o Responding to question, Mr. Conlon said as of his visit to the site this morning, the Animal Campus facility is on track for turnover to the County the first week of August. He said the biggest issue is coordinating with the Cathedral City Shelter to keep it open until the time the animals can be brought over to the new facility. In further response, he said Wang Milestone was in the penalty phase 3 MINUTES ADJOURNED REGULAR MEETING OF THE RIVERSIDE COUNTY PALM DESERT FINANCING AUTHORITY JUNE 8, 2005 of their contract, $500/calendar day, after already being given about 40 days' worth of weather delay, and he noted the issue would be reconciled at the end of the job. 0 Vice President Wilson commented that the budget previously submitted to operate the Animal Shelter was very lean. The new County Animal Control Management staff proposed an additional budget to the County Executive Office so that the Shelter can open fully staffed and be able to provide first-rate services, and he expected that it would. o Animal Shelter/Campus Grand Opening — Mr. Conlon said City officials had been planning for an opening event in late September or early October when more potential donors would be back in town for the season. He offered that there could be a soft opening for the media at the time the Shelter begins operation. Commissioner O'Connor remarked that the Riverside County Economic Development Agency wants to work on the larger opening. Mr. Conlon said he would advise City staff members who had been working on plans up to this point. In answer to a related question, Mr. Conlon explained that there was a fund- raising arm of the Valley Animal Shelter, "Friends of the Animal Campus," which would be planning and hosting a party for donors. He noted that the Memorial Garden was approximately halfway funded by this organization, and they would be trying to raise the rest of the money needed for its installation. X. ADJOURNMENT There being no further business or discussion, and with Authority Board concurrence, the meeting was adjourned at 2:16 p.m. ATTEST: RA H_LLE D. KLASSEN, SECRETARY RIVERSIDE COUNTY PALM DESERT FINANCING AUTHORITY ` T FORC . CRITES, P ESIDENT 4