HomeMy WebLinkAbout1979-03-30MINUTES
PALM DESERT REDEVELOPMENT AGENCY
ADJOURNED MEETING
FRIDAY, MARCH 30, 1979
3:00 P. M.
CITY HALL COUNCIL CHAMBERS
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CALL TO ORDER
Chairman Mullins called the meeting to order at 3:00 p.m. on Friday, March 30,
;79, in City Hall Council Chambers.
PLEDGE OF ALLEGIANCE - Vice Chairman James E. McPherson
ROLL CALL
Present:
Member Noel J. Brush
Vice Chairman James E. McPherson
Member Alexis D. Newbrander
Member S. Roy Wilson
Chairman Edward D. Mullins
CONSENT CALENDAR
None
RESOLUTIONS
None
:. CONSENT ITEMS HELD OVER
None
III. NEW BUSINESS
None
III. OLD BUSINESS
A. REQUEST FOR BID AWARD FOR FRONTAGE ROAD CONVERSION PROJECT.
Mr. Bouman stated that the bids had been opened at 10:00 a.m. on
March 29, 1979, and the results were as follows:
E. L. Yeager Company
Massey Sand & Rock Company
Allred & Kyser Company
$526,655.50
497,515.80
552,460.00
Mr. Bouman advised that he had one other unopened bid on his desk
from Matich Corporation. This bid had been presented 8 minutes
after the close of bids, and the City Clerk/Agency Secretary had
refused to accept it. At that time, all other bids had been opened,
read, and announced to the people present. The gentlemen who did
deliver the Matich bid opened it on his own and announced that it
would have been the low bid by some $23,000, which, of course, was
very troublesome. We immediately contacted the Special Attorney
for the Agency who immediately began researching the matter for
possible similar cases with similar circumstances. It was his
conclusion that the Agency would not be in a proper legal position
to accept the late bid. He offered alternatives, one of which was
to reject all bids and readvertise. We could legally do that, but
it was his advice that we not consider the Matich bid as an acceptable
one because it was later than the printed and announced deadline. If
we did reject all bids and readvertise the job, we would lose another
March 30, 1979 Page 1
VIII. OLD BUSINESS (Continued)
month at a very crucial time. This job was very carefully planned s:
that work could be performed during the summer months.
Mr. Bouman concluded that with mixed emotions because of the savings
involved, it was his recommendation that the Agency accept the bid
of Massey Sand & Rock Company for $497,515.80.
MR. DUKE COIN, Matich Corporation, addressed the Agency stating that irres
tive of whatever action the Agency took, he would like to extend their a::
ciation to Staff and their apology. He stated that they could obviously
offer all kinds of excuses; however, they could offer no reasons. They
were sorry to see the Agency in a position where it must contemplate
spending an additional $23,000 to $24,000.
Councilman Brush stated that the time it would take to rebid the contract
would be too long.
Councilman Brush moved and Councilman Newbrander seconded to award the
contract to Massey Sand and Rock Company and to authorize the Chairman and Secre:a
to execute said contract. Motion carried unanimously.
Councilman Wilson moved and Councilman Brush seconded to direct the Staf`
to appropriate funds adequate to complete the project. Motion carried unanimous':
IX. ORAL COMMUNICATIONS
None
X. REPORTS A D REMARKS
A. EXECUTIVE DIRECTOR
Mr. Bouman asked Mr. Beebe to give a report relative to the time
table of the project.
Mr. Beebe stated that the contractor had 10 days within which to
execute the contract and 30 days from that to commence work. The
project is to be completed within 120 calendar days from start of
work.
Mr. Bouman added that because of the budgetary impact and the extra
money we need for this project, it will of necessity create a delay
in some other project and it would appear that our recommendation fcr
the budget change would be to delay the improvement of Parking Lot
#2 (between Highway 111 and El Paseo and between San Luis Rey and
Larkspur) for one year. We are in the process of acquiring two
pieces of property in that area.
B. AGENCY COUNSEL - None
C. CHAIRMAN AND MEMBERS OF THE AGENCY - None
XI. ADJOURNMENT
Member McPherson moved and Member Wilson seconded to adjourn the meeting.
Motion carried unanimously. Chairman Mullins adjourned the meeting at 3:20 p.m.
j ��
L(,(1,J l' t 4/,
LED RD D. MULt1NS, CHAIRMAN
ATTEST:
SHEILA R. G L'AN, SECRET RY TO THE
PALM DESERT REDEVELOPME AGENCY