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Home My WebLink About1988-12-08MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING THURSDAY, DECEMBER 8, 1988 CIVIC CENTER COUNCIL CHAMBER • • • • • • • • • • • • • • • I. CALL TO ORDER Chairman Wilson convened the meeting at 10:03 p.m. II. ROLL CALL Present: Member Jean M. Benson Member Richard S. Kelly Member Walter H. Snyder Chairman S. Roy Wilson Excused Absence: Vice Chairman Buford A. Crites Also Present: Carlos L. Ortega, ACM/RDA Executive Director Bruce A. Altman, City Manager Sheila R. Gilligan, Agency Secretary Kirby J. Warner, ACM/Director of Economic Development Richard J. Folkers, ACM/Director of Public Works Ramon A. Diaz, ACM/Director of Public Works III. CONSENT CALENDAR A. MINUTES of the Regular Meeting of November 10, 1988. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant No. WR 1014. Rec: Approve as presented. C. REQUEST FOR APPROVAL of Change Order No. 2 to Contract No. RD-265, Highway 111 Frontage Road Beautification Project. Rec: By Minute Motion, approve Change Order No. 2 to Contract No. RD-265 in an amount not to exceed $4,000 and appropriate an additional $4.000 from the project budget to Account No. 850-4587-0000. MINUTES PALM DESERT REDEVELOPMENT AGENCY Calendar seconded IV. V. VI. VII. D. DECEMBER 8, 1988 CONSIDERATION OF RECOMMENDATIONS of Economic Development Committee on POD Report and Related Items. Rec: By Minute Motion, endorse the report as submitted and refer to staff for preparation of a specific implementation plan. E. REQUEST FOR AWARD OF CONTRACT NO. RD-320 - Highway 111 Frontage Road Beautification Project. Rec: By Minute Motion, authorize the Executive Director to enter into Agreement No. RD-320 with the low bidder for the installation of landscape on Highway 111 medians from Monterey Avenue to Deep Canyon Road contingent upon the bid not exceeding $698,000. Mr. Ortega reported that the recommendation for Item E should be amended because bids had been opened and the low bid did not exceed $698,000. He asked that the Council, by Minute Motion, award the contract to Prices Nursery and Garden Supply in the amount of $387,156 and authorize a ten percent contingency in the amount of $38,715. Member Snyder moved to approve Items A through D of the Consent as presented, and Item E as amended by Mr. Ortega. Motion was by Benson and carried by unanimous vote of the Agency Board. ORAL COMMUNICATIONS None RESOLUTIONS None CONSENT ITEMS HELD OVER None NEW BUSINESS None 2 MINUTES PALM DESERT REDEVELOPMENT AGENCY • a * . 4 * * �► VIII. CONTINUED BUSINESS None IX. OLD BUSINESS DECEMBER 8, 1988 • * * * 4 t A. REQUEST FOR APPROVAL OF LEASE AGREEMENT (RD-338) WITH THE COUNTY OF RIVERSIDE FOR THE SHERIFF'S SUBSTATION. Mr. Ortega reported that Agency Counsel had just advised him of some changes that needed to be made to the agreement, and he asked that this item be continued to the meeting of January 12, 1989. He said he had also received notification of action taken by the County Board of Supervisors giving authorization to go out to bid up to an amount of $3,500,000. He said this was contingent upon the construction contract not being awarded until the lease agreement has been executed. Member Kelly moved to, by Minute Motion, continue this item to the meeting of January 12, 1989. Motion was seconded by Benson and carried by unanimous vote of the Agency Board. X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR 1. Mr. Ortega stated that an item had come up after the Agenda was posted and involved the Cooperative Agreement between the State of California and the City of Palm Desert for the design and construction of the Highway 111 (FAU) Widening. He said a memorandum had been distributed to the Agency Board members and asked that the matter be added to the Agenda. Member Snyder moved to add this item to the Agenda as an item that arose after the Agenda was posted. Motion was seconded by Kelly and carried by unanimous vote of the Agency Board. Mr. Folkers reviewed the memo, noting that in accordance with the terms of the Cooperative Agreement, the City has discretionary approval of 3 MINUTES . PALM DESERT REDEVELOPMENT AGENCY DECEMBER 8, 1988 ■ additional costs to the original CalTrans construction contract. He asked that the Board approve contract change orders and construction contract line item overruns in the total amount of $119,047.60 and make an additional deposit to the Certificate of Deposit Escrow Security Fund of this amount for the project. Member Benson moved to, by Minute Motion, approve CalTrans Construction Contract Change Order Numbers 8, 8.1, 11, 12, and 13 and Construction Contract Line Item Overruns in the total amount of $119,047.60, and make an additional deposit to the Certificate of Deposit Escrow Security Fund of this amount for the project. Motion was seconded by Kelly and carried by unanimous vote of the Agency Board. 2. Mr. Ortega stated that another item had come up which might require Agency Board action. He said it dealt with the property behind the Town Center Apartments which had been acquired by the Agency for a parking lot. He said the purchase would be closed on December 21st, which was prior to the next Agency meeting. Member Benson moved to consider this item as one which came up after the Agenda was posted. Motion was seconded by Kelly and carried by unanimous vote of the Agency Board. Mr. Ortega stated that staff had previously been authorized by the Board to purchase the Town Center Apartments and adjoining parking lot, and this had been accomplished. Now staff was requesting authorization to send a letter of intent to the Riverside County Housing Authority stating the City's willingness to lease the parking lot property to them, and in exchange they would put in improvements. He added that details of the agreement would be brought back to the Agency Board for approval. Member Benson moved to, by Minute Motion, indicate the Boards intent to lease the parking lot land to the Riverside County Housing Authority in exchange for the County improving the land and providing that the agreement come back to the Board for approval. Motion was seconded by Wilson and carried by unanimous vote of the Agency Board. 4 MINUTES PALM DESERT REDEVELOPMENT AGENCY DECEMBER 8, 1988 • • • * • * * * • • • • * • • • * • • * * • * * • 3. Mr. Ortega wished everyone a very Merry Christmas. B. AGENCY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AGENCY None XI. ADJOURNMENT Member Benson moved to adjourn the meeting at 10:20 p.m. Motion was seconded by Wilson and carried by unanimous vote of the Agency Board. ATTEST: SHEILA R. GILLIGAN. S ETARY TO THE PALM DESERT REbEVELO NT AGENCY 5 ROY /I'ea4K CHAIRMAN