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HomeMy WebLinkAbout1990-06-28MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING THURSDAY. JUNE 28. 1990 CIVIC CENTER COUNCIL CHAMBER I. CALL TO ORDER Chairman Crites convened the meeting at 6:00 p.m. for the purpose of discussing Item A of Old Business during the dinner hour. II. ROLL CALL Present: Member Jean M. Benson Member Richard S. Kelly Vice Chairman Walter H. Snyder Member 5. Roy Wilson (arrived at 6:45 p.m.) Chairman Buford A. Crites Also Present: Carlos L. Ortega, ACM/Director of RDA Bruce A. Altman, City Manager David J. Erwin, City Attorney Sheila R. Gilligan, Agency Secretary Gregg Holtz, Senior Engineer/Department of Public Works Paul Shillcock. ACM/Director of Economic Development Ramon A. Diaz, ACM/Director of Planning/Community Development Paul Gibson, Finance Director/City Treasurer Pat Conlon, Director of Building 8 Safety III. CONSENT CALENDAR A. MINUTES of the Regular Meeting of the Redevelopment Agency of June 14, 1990. Rec: Approve as presented. MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 28. 1990 • • • • • • • a a a • • a a • • • • • • • • • • • 8. REQUEST FOR AWARD OF CONTRACT for Compaction Testing and Related Services for Civic Center Master Plan Development (Phased ), Contract No.. RD-444. Rec: By Minute Motion: 1) Award Contract No. RD-444 to American Engineering Laboratories, Inc., in the amount of $17.168.00 as the negotiated quotation amount; 2) Authorize a ten percent contingency reserve for the contract in the amount of $1.716.80: 3) Appropriate an additional $18,884.80 from the unobligated Redevelopment Agency Funds (Project Area #1). C. REOUEST FOR APPROVAL of Change Order No. 1 to contract No. RD-402, Westscape Development Corporation, for Landscape & Irrigation Installation for Highway 111 Center Medians from Parkview to Monterey Avenue. Rec: By Minute Motion, ratify the City Manager's approval of the subject change order in the amount of $3,900.00. D. REOUEST FOR APPROVAL of Change Order No. 4 to Contract No. RD;_343, J. Murrey Construction, for Sheriff Station Construction. Rec: By Minute Motion. approve the subject change order in the amount of $17,554.89. E. REOUEST FOR ACCEPTANCE OF WORK for Contract No. RD-402. Westscape Development Corporation, for Highway III Beautification - Center Median Landscaping. Rec: 8v Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion with the County Recorder. F. REQUEST FOR AUTHORITY to Negotiate Change Order for Landscape Plans for Sheriff Station. Rec: By Minute Motion, authorize staff to negotiate a change order in an amount not to exceed $10.000.00 to change the landscape plans to drought tolerant. 2 ries MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 28, 1990 • • • • • • • • • • • • • • • • • • • • • • • • • G. REQUEST FOR AWARD OF CONTRACT NO. RD-448 - Irrigation Well Inspection Services for Civic Center Master Plan Development (Phase i). Rec: By Minute Motion, award contract RD-448 to Krieger 8 Stewart. Inc., in the amount of $12,000 as the overall fee, authorize a ten percent contingency reserve in the amount of $1,200, and appropriate an additional $13.200 from the Unobligated Redevelopment Agency Funds (Project Area #1). Mr. Altman asked that Item D be removed for separate discussion under the Consent items Held Over portion of the Agenda. Upon motion by Snyder, second by Benson, the Consent Calendar, with the exception of Item D. was approved by unanimous vote of the Agency Board. IV. ORAL COMMUNICATIONS None V. RESOLUTIONS None Vi. CONSENT ITEMS HELD OVER D. REQUEST FOR APPROVAL of Change Order No. 4 to Contract No. RD-343. J. Murrey Construction. for Sheriff Station Construction. Mr. Ortega stated that construction of the Sheriff Station was almost complete. He asked that the Board, in addition to approving this change order, also consider a related issue since the Agency will not have another meeting for a month. He said the issue involved the chiller system that will make ice during periods of low energy costs and will operate the air conditioning during the day. He said the station would have .a particular type of meter which will be able to show when the energy is being used. He said it was necessary for the system to operate 24-hours per day, which would require a change order in the amount of $178,396.00 (on file and of record in the City Clerk's Office). He noted that the amount was still within the 3 MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 28, 1990 . . . . . . . * . . . . . . * * * . * . * . * . . total project cost for the Sheriff Station. He said that because he had just received the cost proposal that day and had not been able to have the contractor verify the costs, he would ask that the Board authorize staff to negotiate up to the amount of the change order. Member Kelly questioned the paragraph of the proposal which stated that the cost for the 10 weeks was not included in the price. Mr. Ortega responded that a time extension of 10 weeks would be required for the extra work and that this was just stating that the contractor would not charge for that additional time. Member Snyder moved to, by Minute Motion: 1) Authorize staff to negotiate the cost of the chiller up to the amount of the proposal ($178.396.00); and 2) Approve the subject change order #4 in the amount of $17.554.89. Motion was seconded by Benson and carried by unanimous vote of the Agency Board. VII. NEW BUSINESS A. REOUEST FOR APPROVAL OF EL PASEO STREET LIGHT PROGRAM. Mr. Shillcock reviewed the staff report and offered to answer any questions. MR. BILL POWERS. Chairman of the El Paseo Business Association, read a letter of support from the Association and presented it to the Agency Board (on file and of record in the City Clerk's Office). Member Benson asked whether consideration had been given to extending the lights along El Paseo from Portola east to Highway 1I1 and from Highway 74 west to Highway Ill. She felt the portion from Portola east should be done now; then when the median is completed on the west end of El Paseo, install the lights on that portion. Member Snyder agreed with having the lights on El Paseo from Portola east to Highway I11; however, the western entrance to El Paseo should be reconsidered because of residential on one side of El Paseo. Chairman Crites said he felt this was good for El Paseo. However, he felt the west end been the "orphan" for far too long and should now be considered part of El Paseo. since it is the most likely entrance from the Rancho Mirage/Palm Springs end of the Valley. 4 MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 28, 1990 . . . . . . * . . . . * . . . . . . . . . . . * . Upon question by Kelly, Chairman Crites responded that the recommendation would be to go from Highway 74 easterly to Highway III, with the knowledge that the portion from Highway 74 westerly to Highway 111 would be done at a later date. Member Snyder asked whether this would need approval from the El Paseo Streetscape Committee. Mr. Shillcock responded that the focus of the Committee was strictly on the area between Highway 74 and Portola, which is the same area where the fees are collected for the El Paseo Business Association. Although the possible extension of the program was not discussed at the Committee level, he said he did not feel it would have a problem with it. Councilman Wilson moved to. by Minute Motion: I) Authorize the Chairman to enter into an agreement with Southern California Edison for provision of 29 nostalgic street lights at a cost not to exceed $85,000 (Contract No. RD-445); 2) Authorize the City Clerk to advertise and call for bids for placement of electrical conduit for said program (Contract No. RD-446; and 3) Direct staff to take it back to the Committee for consideration of the City's inclusion of extending the lighting program from Portola Avenue east to Highway III and from Highway 74 west to Highway 11I so that the entire street. end to end. would be uniform. Member Snyder seconded the motion but felt approval should be obtained from the Committee. Motion carried by unanimous vote of the Council. Vlll CONTINUED BUSINESS None IX. OLD BUSINESS A. REQUEST FOR APPROVAL OF STEP 2 OF OFFICE SPACE PROPOSAL ON CIVIC CENTER SITE WiTH THE BROTHERS. Mr. Shillcock reviewed his staff report and introduced The Brothers, Mr. Patrick Bonnett and Mr. Robert Bonnett. Mr. Pat Bonnett reported that the feasibility study had been completed for the Civic Center Office Complex. He said it was broken down into two phases: 1) 36.000 square foot building with 31,882 square feet of leasable space: and 2) 18.000 square foot building with 16,325 square feet of leasable space. He reviewed the cost estimates for each phase as follows: 5 MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 28, 1990 • • • • • • • • • • • • • • • • • • • • • • • • • Phase 1 - $3,045,000, including $360.000 in tenant improvements. Phase lI - $1,680,000, including $168.000 in tenant improvements. He stated the total estimated cost was below the original estimate of five to six million dollars. He added that he had just received a letter from the Department of Industrial Relations waiving the requirement for maintaining prevailing wage and, therefore, possibly reducing the cost by another $300.000 approximately. Mr. Bob Bonnett reviewed the design of the complex, noting that landscaping would be drought tolerant variety. He noted that the feasibility study had been reviewed by the Building 8 Safety Department and Public Works Department as well as other organizations, including the Fire Department, Coachella Valley Water District, Southern California Edison, and General Telephone. He showed the plot plan and renderings of the proposed buildings, noting that the style would be similar to the existing Civic Center. He said whenever possible. they had gone with Palm Desert sub -contractors. He noted that the 4.94-acre project would be broken down as follows: Building Parking Landscaping .83 acres 2.10 acres 2.01 acres 16.8% 42.5% 40.7% Upon question by Chairman Crites, Mr. Diaz responded that the project had not yet been reviewed by the Architectural Review Commission. Upon question by Member Kelly, Mr. Conlon responded that recycling bins would be provided. Mr. Bob Bonnett added that he would be happy to work with the City staff on such recycling enclosures. Chairman Crites asked whether public art concepts would be integrated into the structure and construction of the buildings. Mr. Bob Bonnett responded that he had met with Associate Planner Catherine Sass, who advised him that the Committee would prefer to see the structures further along before making any recommendations for art. However, he said he was willing to do whatever Council wanted with regard to 6 e'N MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 28, 1990 • • s is • • • • • • • • • • • • • • • • • • • • • art. He said there were no designs at this time and that he was open to suggestions. Member Snyder complimented The Brothers on their presentation of this project. Member Snyder moved to. by Minute Motion: 1) Approve Step 2 and direct staff to prepare the necessary agreements and arrange for appropriate financing; and 2) Direct the City Clerk to advertise the required public hearing for the lease of public land. Motion was seconded by Kelly and carried by unanimous vote of the Agency Board. B. REOUEST FOR APPROVAL OF LEASE AGREEMENT BETWEEN THE PALM DESERT REDEVELOPMENT AGENCY AND THE COACHELLA VALLEY RECREATION AND PARK DISTRICT (CONTRACT NO. RD-447). Mr. Ortega reviewed the staff report, noting that this was very similar to the agreement with the YMCA for construction of the new Community Center building. He said the net effect of the agreement was that the City would end up with 17 acres of open space in the hillside and 5 acres of land on Portola in Section 4. For that the City would be required to replace the community facility on the other side of the Channel. He noted that the agreement provided that a construction contract would be awarded by early 1992. Member Snyder moved to. by Minute Motion. approve the lease agreement and authorize the Chairman to execute same. Motion was seconded by Benson and carried by unanimous vote of the Council. X. PUBLIC HEARINGS A. REQUEST FOR CONSIDERATION OF THE CITY MANAGER'S PROPOSED BUDGET FOR FISCAL YEAR 1990-91. NOTE: This was considered as a joint public hearing with the Palm Desert City Council. Mr. Altman noted there was a memorandum from him in the packets. and he thanked the Council for its support. Mr. Gibson reviewed the recommendations from the Charitable Contributions Committee for FY 1990-91 (on file and of record in the City Clerk's Office). He also distributed a report relative to the number of employees in each Coachella Valley city employed for police and fire services. noting that Council had previously requested this information. He offered to answer any questions. 7 MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 28. 1990 • • • • • • • • • • • • • • • • • • • • • • • • • Mayor/Chairman Crites declared the public hearing open and invited testimony in FAVOR of or OPPOSED to this matter. With no testimony offered he declared the public hearing closed. Councilman/Member Snyder complimented the City Manager and staff for coming up with a comprehensive and well-intentioned budget. He moved to: 1) Waive further reading and adopt Resolution No. 90-82. adopting a program and financial plan for the fiscal year July 1. 1990. through June 30, 1991; 2) By Minute Motion. approve the 1990-91 Fiscal Year Budget for the Redevelopment Agency; 3) Waive further reading and adopt Resolution No. 90-83, adopting allocated classifications. authorized positions. compensation plan, and related employee benefits for the 1990-91 Fiscal Year; and 4) Recess the Redevelopment Agency Meeting to the close of the City Council Meeting. Councilman/Member Kelly seconded the motion with a comment to the audience that many hours of discussion had previously taken place between Council and staff before the budget got to this point. Councilman/Member Wilson asked for clarification of a point by the City Attorney. He was concerned with the appearance of a conflict because the Council was being asked to approve funds for the Coachella Valley Counseling Center, of which he serves as President. He said he would like to vote in favor of the budget but abstain from voting on the Charitable Contributions funding. Mr. Erwin agreed. Mayor Crites called for the vote. Motion carried by unanimous vote of the Council. with Councilman Wilson ABSTAINING from voting on the Charitable Contributions funding. XI. REPORTS, REMARKS. AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR INFORMATIONAL ITEM: 1. SELF-HELP HOUSING PROGRAM STATUS REPORT. Chairman Crites stated that this was for information purposes only unless members of the Board had questions. No action was necessary. B. AGENCY COUNSEL Absent C. CHAIRMAN AND MEMBERS OF THE AGENCY None 8 , MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 28, 1990 • • • • • • • • • • • • • • • • • • • • • • • • • XI. ADJOURNMENT Chairman Crites adjourned to Closed Session at 9:05 p.m. pursuant to Government Code Section 54956.8, Real Property Transactions, and 54956.9(a) and (b). Pending and Potential Litigation. He reconvened the meeting at 9:50 p.m. and immediately adjourned with no action announced from Closed Session. ATTEST: 1 -...i SHEILA R. GILLIG4N, SECRET' RY TO THE PALM DESERT REDEVELOPMEN AGENCY •. -BUFOBA A. CRITES, CHAIRMAN 9