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HomeMy WebLinkAbout1990-05-10• • MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING THURSDAY, MAY 10, 1990 CIVIC CENTER COUNCIL CHAMBER 1. CALL TO ORDER Chairman Crites convened the meeting at 4:00 p.m. II. ROLL CALL Present: Member Jean M. Benson Member Richard S. Kelly Vice Chairman Walter H. Snyder Member S. Roy Wilson Chairman Buford A. Crites Also Present: Carlos L. Ortega, ACM/Director of RDA Bruce A. Altman, City Manager David J. Erwin, City Attorney Sheila R. Gilligan, Agency Secretary/City Clerk Richard J. Folkers, ACM/Director of Public Works Paul Shilicock, ACM/Director of Economic Development Ramon A. Diaz, ACM/Director of Planning/Community Development Paul Gibson, Finance Director/City Treasurer III. CONSENT CALENDAR A. MINUTES of the Regular Meeting of the Redevelopment Agency of April 26, 1990. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant No. WR0411. Rec: Approve as presented. MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 10, 1990 • • . . • • . • . . . • • • • • • • • • C. R.EOUEST FOR AWARD OF CONTRACT NO. RD-407 for the Construction of the Recreation Center Building. Rec: By Minute Motion: I) Award Contract RD-407 to R.D. Pillow Company in the amount of $1,227,000; 2) Authorize a contingency amount of $122.700: 3) Appropriate an additional amount to the protect budget of $314.116 as outlined in staff report and contingent upon the YMCA providing $100.000 towards the project. D. REQUEST FOR AWARD OF CONTRACT NO. RO-422 for the Construction of Phase 1 of the Civic Center Park. Rec: By Minute Motion: 1) Award Contract RD-422 for the grading and landscaping of the Civic Center Park Site/Phase I to G.A. MacDonald Construction Co. In the amount of $3,944,144 with a contingency reserve of $394.414 and appropriate same for the project; 2) Authorize staff to negotiate alternates as outlined In the staff report dated May 10, 1990; 3) Appropriate an additional amount of $238,558 to the overall project budget. E. REOUEST FOR APPROPRIATION for the Purchase of Furniture for the Sheriff's Station. Rec: By Minute Motion. authorize the additional appropriation of $12,560.70 from the project contingency fund for the Sheriff's Station furniture, increasing that appropriation to $162,560. Member Wilson asked that Items C, D. and E be removed from the Consent Calendar for separate discussion under the Consent Items Held Over portion of the Agenda. Upon motion by Snyder, second by Wilson, the Consent Calendar, with the exception of Items C, D, and E, was approved as presented by unanimous vote of the Agency Board. IV. ORAL COMMUNICATIONS None V. RESOLUTIONS None 2 MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING NAY 10, 1990 • • • • • • • • • • • • • • • • • • • • • • • • • VI. CONSENT ITEMS HELD OVER NOTE: Member Wilson asked that staff give a brief report on each of these three Consent Items Held Over. C. REQUEST FOR AWARD OF CONTRACT N0. RD-407 for the Construction of the Recreation Center Building. Mr. Ortega reviewed the staff report, noting that the project had been divided into three phases. He said it was a project of approximately $1.65 million and that the building was just under 11,000 square feet. Member Wilson said he would agree that this project should move forward. However, he suggested that staff look into what was paid for the Civic Center Building, what the Engineering News Record Index has been over the years as far as escalating costs and see if we are still In the ball park or if maybe we are including something in the architectural design of our buildings that is throwing it off whack. He said he felt $160 per square foot was very high. He said he would like to see an analysis prepared of what costs have been vs. what they are now plus the construction cost escalation that has gone on. He also asked what is currently taking place on the project site. Mr. Ortega responded that the soils consolidation was taking place at this time. Member Wilson moved to, by Minute Motion: 1) Award Contract RD-407 to R.D. Pillow Company in the amount of $1,227,000; 2) Authorize a contingency amount of $122,700; 3) Appropriate an additional amount to the project budget of $314,116 as outlined in staff report and contingent upon the YMCA providing $100,000 towards the project. Motion was seconded by Kelly and carried by unanimous vote of the Agency Board. D. REQUEST FOR AWARD OF CONTRACT NO. RD-422 for the Construction of Phase I of the Civic Center Park. Mr. Ortega reviewed the staff report, noting that only one bid had been received. Due to that, staff had gone back and asked those companies which had taken out plans why they had not bid on the project because staff thought they either may not have had enough time to bid it or perhaps had questions. Everyone contacted indicated they were busy and even if they had bid it out as a general contractor, they had a relatively small portion of the project. 3 MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 10. 1990 . . . . . . . . OOOOOOO •* .• . . Member Snyder moved to, by Minute Motion: 1) Award Contract RD- 422 for the grading and landscaping of the Civic Center Park Site/Phase 1 to G.A. MacDonald Construction Co. in the amount of $3,944,144 with a contingency reserve of $394.414 and appropriate same for the project; 2) Authorize staff to negotiate alternates as outlined In the staff report dated May 10, 1990; 3) Appropriate an additional amount of $238,558 to the overall project budget. Motion was seconded by Kelly and carried by unanimous vote of the Agency Board. E. REQUEST FOR APPROPRIATION for the Purchase of Furniture for the Sheriff's Station. Mr. Ortega reviewed the staff report and offered to answer any questions. Member Wilson stated that some time ago, the City had some surplus furniture which was going to be used in this facility. Mr. Altman responded that most of that excess furniture had been given to the Fire Department and Senior Center. Councilman Snyder moved to, by Minute Motion, authorize the additional appropriation of $12,560.70 from the project contingency fund for the Sheriff's Station furniture, increasing that appropriation to $162.560. Motion was seconded by Kelly and carried by unanimous vote of the Agency Board. VI1. NEW BUSINESS None VIII. CONTINUED BUSINESS None IX. OLD BUSINESS None 4 r MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 10. 1990 • • • • • • • • • • • • • • • • • • • • • • • • • X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AGENCY COUNSEL Absent C. CHAIRMAN AND MEMBERS OF THE AGENCY None XI. ADJOURNMENT Upon motion by Kelly, second by Snyder, and unanimous vote of the Agency Board, Chairman Crites adjourned the meeting at 4:23 p.m. ATTEST: SHEILA R. GILL--fGSECRETARY T,6 THE PALM DESERT RED VELOPMENT AG Y BUF09/A. CRITES. CHAIRMAN 5