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HomeMy WebLinkAbout1991-05-23MINITTES REGULAR PALM DESERT REDEVELOPMENT AGENCY Mreivau THURSDAY, MAY 23, 1991 CIVIC CENTER COUNCIL CHAMBER I. CALL TO ORDER Chairman Snyder convened the meeting at 6:20 p.m. II. ROLL CALL Member Jean M. Benson Member Buford A. Crites Vice Chairman Richard S. Kelly Member S. Roy Wilson Chairman Walter H. Snyder Also Present: Carlos L. Ortega, ACM/Executive Director Bruce A. Altman, City Manager Mary P. Frazier, Assistant Agency Secretary Paul Shillcock, ACM/Director of Economic Development Richard J. Folkers, Director of Public Works/ACM Ramon A. Diaz, ACM/Director of Community Development/Planning III. CONSENT CALENDAR A. MINUTES of the Regular Meeting of the Redevelopment Agency of May 9, 1991. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant No. WR0412, WR0501, and WR0503. Rec: Approve as presented. C. REQUEST FOR APPROVAL of Change Order to Contract No. RD-363 for Portola Storm Drain Project. Rec: By Minute Motion, approve the subject change order in the amount of S23,000 and authorize the appropriation of said amount from the Agency's Unencumbered Project Fund to close out expense of the Portola Storm Drain Project. MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 23, 1991 D. REOUEST FOR AWARD OF CONTRACT NO. RD-446 for Installation of Conduit for El Paseo Streetlights. Rec: By Minute Motion: 1) Award Contract No. RD-446 to Dennis Thorson Enterprises, Inc; 2) Appropriate $72,980.00 plus a 10% contingency of $7,298.00. E. REOUEST FOR APPROVAL of Change Order No. 4 to Contract No. RD-422 for Construction of the City Hall Expansion Parking Lot Trash & Recycling Collection Point. Rec: By Minute Motion: 1) Approve Construction Change Order No. 4 to the subject contract in the amount of $20,742.00 for the construction of the City Hall Expansion Parking Lot Trash and Recycling Collection Point; 2) Transfer said funds from Account 850- 4533-0000 to Account 850-4562-0000. F. REOUEST FOR APPROVAL of Partial Notice of Completion No. 2 for Phase I of the Civic Center Park Development (Contract No. RD-422). Rec: By Minute Motion, approve Partial Notice of Completion No. 2 for Phase I of the Civic Center Park Development (Contract No. RD- 422), releasing the amount of $38,429.04 in retention. G. RESOLUTION NO. 246 - A Resolution of the Palm Desert Redevelopment Agency Authorizing a Joint Public Hearing of the City Council of the City of Palm Desert and the Palm Desert Redevelopment Agency with Respect to the Redevelopment Plan for Project Area No. 3 and the Final EIR Prepared in Connection Therewith. Rec: Waive further reading and adopt. H. RESOLUTION NO. 247 - A Resolution of the Palm Desert Redevelopment Agency Finding that the Use of Taxes Allocated from Project Area No. 3 for the Purpose of Housing Outside of the Project Area will be of Benefit to the Project. Rec: Waive further reading and adopt. 2 _-MINUTES REGULAR PALM DESEWNEDEVELOPMENT AGENCY i'TING MAY 23, 1991 I. REOUEST FOR AWARD OF CONTRACT NO. 00-542 FOR THE CONSTRUCTION OF CIVIC CENTER ADDITIONS. Rec: By Minute Motion: 1) Approve Contract No. 00-542 with Landmark Organization, Inc. in the amount of $1,846,800.00 plus a 15% contingency of $277,020.00; 2) Approve Contract No. 00- with John Outcault, Architect, in the amount of $25,500.00 for construction administration. Upon motion by Kelly, second by Crites, the Consent Calendar was approved as presented by unanimous vote of the Agency Board. IV. ORAL COMMUNICATIONS None V. RESOLUTIONS None VI. CONSENT ITEMS HELD OVER None VII. NEW BUSINESS None Vi 1. CONTINUED BUSINESS None IX. OLD BUSINESS A. CONSIDERATION OF PROVISIONS INCLUDED IN AGREEMENT WITH THE BROTHERS FOR BUILDING NO. 2. Mr. Shillcock reviewed the staff report, noting that the State of California Water Resources Agency was a prospective tenant for the office complex. He said although the building under construction would not meet State specifications, the second building would be acceptable with some minor modifications. He noted that the agreement stated that construction of the second building could commence when the first building reaches 65 % occupancy; the request was that this condition be waived because the State wished to move forward as quickly as possible. He 3 MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 23, 1991 said staffs concern was with the impact on the project cash flow for the City and recommended that a condition be placed on the approval that requires separate accounting for each building until such time as the first building attains a 65% occupancy rate. Mr. Shillcock recommended an additional condition of approval to state that "once net cash flow exceeds zero, the provision in the agreement stating that the City will be responsible for maintaining the landscaping will no longer be in effect; The Brothers, as managers of the complex, would absorb the cost to maintain the landscaping on the site." Member Wilson asked whether the State would actually be under lease when construction of the second building begins. Mr. Shillcock responded that bids had been opened on Tuesday and that formal notification had been received that the State would be executing a lease for 14,000 square feet of office space and wished to move forward as quickly as possible. Member Crites moved to, by Minute Motion, approve the request subject to conditions set forth by staff in memo dated May 23, 1991, and contingent upon acceptance of an additional condition stating that "once net cash flow exceeds zero, the provision in the agreement stating that the City will be responsible for maintaining the landscaping will no longer be in effect; The Brothers, as managers of the complex, would absorb the cost to maintain the landscaping on the site." Motion was seconded by Wilson and carried by unanimous vote of the Agency Board. X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR Mr. Ortega noted that staff was keeping a close watch on the State budget situation, especially pertaining to potential problems in RDA funding. B. AGENCY COUNSEL Absent C. CHAIRMAN AND MEMBERS OF THE AGENCY None 4 ',MINUTES REGULAR PALM DESER .REDEVELOPMENT AGENCY I iNG MAY 23, 1991 XL ADJOURNMENT Member Wilson moved to adjourn to Closed Session at 6:27 p.m. pursuant to Government Code Section 54956.8,Real Property Transactions, and 54956.9 (a) and (b), Pending and Potential Litigation. Motion was seconded by Kelly and carried by unanimous vote of the Agency Board. Chairman Snyder reconvened the meeting at 7:27 p.m. and immediately adjourned to 12:00 Noon on Monday, June 10, 1991, with no action announced from Closed Session. ATTEST: MARY P. F1A ER, ASSISTANT SRETARY TO THE PALM WALTER H. SNYDER, CHAIRM RT REDEVELOPMENT AGENCY 5