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Home My WebLink About1992-11-12s MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING THURSDAY, NOVEMBER 12, 1992 CIVIC CENTER COUNCIL CHAMBER * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I. CALL TO ORDER Chairman Kelly convened the meeting at 5:50 p.m. H. ROLL CALL Present: Vice Chairman Jean M. Benson Member Walter H. Snyder Member S. Roy Wilson Chairman Richard S. Kelly Excused Absence: Member Buford A. Crites Abo Present: Carlos L. Ortega, ACM/Executive Director of RDA David J. Erwin, City Attorney Bruce A. Altman, City Manager Sheila R. Gilligan, Agency Secretary Ramon A. Diaz, ACM/Director of Community Development Richard Folkers, Director of Public Works Paul Shillcock, ACM/Economic Development Director Agnes Flor, Accounting Manager Frank Allen, Code Compliance Director Pat Conlon, Building Director Dave Millheim, Human Resources Director III. CONSENT CALENDAR A. MINUTES of the Regular Meeting of the Redevelopment Agency of October 22, 1992, and its Special Meeting of October 30, 1992. Rec: Approve as presented. MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING NOVEMBER 12, 1992 B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant No. 20. Rec: Approve as presented. C. LETTER QF RESIGNATION from Sandy Baum as Member of the Project Area Committee. Rec: Receive with sincere regret. D. RE•UTFST FOR ACCEPTANCE OF WORK for Contract No. RD-R06520 with Demo Unlimited, Inc. for the Demolition of the Bank Building at the Corner of Highway 111 and Portola Avenue. Rec: By Minute Motion, accept the work as complete and direct the Agency Secretary to file a Notice of Completion. E. REQUEST FOR APPROVAL of Change Order No. 2 to Contract No. R06040 for the Addition of 70 Parking Spaces with a Drop -Off Area to Scope of Work for the Recreation Facility. Rec: By Minute Motion: 1) approve Change Order No. 2 to Contract No. R06040 in an amount not to exceed $122,800 for additional design and construction services; 2) Authorize the appropriation of $122,800 from Phase III Account No. 850-4667-454-4001 to Account No. 850-4666- 454-0000. F. REOUEST FOR ACCEPTANCE QF WORK for Contract No. RD-565 for the Civic Center Park Tennis Courts. Rec: By Minute Motion, accept the work as complete and authorize the Agency Secretary to file a Notice of Completion. G. REOUEST FOILRATIFICATIQN OF APPRQVAL of Change Order No. 1 to Contract No. R04720 with Wayne Connor and Associates for Additional Design Services on the El Paseo Landscape Beautification Project. Rec: By Minute Motion, ratify the approval of Change Order No. 1 to Contract No. R04720 in the amount of $660.10. 2 NLINUTES • REGULAR PALM DESERTrNDEVELOPMENT AGENCY MEelliNsIG NOVEMBER 12, 1992 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * $ * * * * * H. REQUEST FOR RATIFICATION OF APPROVAL of Change Order No. 1 to Contract No. R06600. with Cacho Horticultural Services for the El Paseo Landscape Beautification Project. Rec: By Minute Motion, ratify the approval of Change Order No. 1 to Contract No. R06600 in the amount of $9,983.78. I. REQUEST FOR AUTHORIZATION to Readvertise and Ca11 for Bids Contract No. R06460 for Construction of the Civic Center Park Amphitheater. Rec: By Minute Motion: 1) Reject the bid received; 2) Authorize the City Clerk to readvertise and call for bids for the construction of the Civic Center Park Amphitheater. J. REQUEST FQR APPROVAL by Paul Murphy for Use of Public Land for Sale of Christmas Trees. Rec: By Minute Motion, approve the request subject to conditions. Mr. Ortega removed Item F for separate discussion under the Consent Items Held Over portion of the Agenda. Member Wilson also removed Item E for separate discussion. Upon motion by Snyder, second by Wilson, the remainder of the Consent Calendar was approved as presented by unanimous vote of the Agency Board. IV. ORAL COMMUNICATIONS None V. RESOLUTIONS None VI. CONSENT ITEMS HELD OVER E. REQUEST FOR APPROVAL of Change Order No. 2 to Contract No. R06040 for the Addition of 70 Parking Spaces with a Drop -Off Area to Scope of Work for the Recreation Facility. Member Wilson expressed concern with the number of change orders included on the Consent Calendar for this meeting as well as an overall concern with the numerous change orders the Board has been asked to approve recently. He felt perhaps contractors were bidding low on projects and, once awarded, were requesting the change orders for additional funds. He said he wanted to be sure staff is carefully 3 MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING NOVEMBER 12, 1992 * * * * * * * * * * t * * * * * * * * * * * * * * * * * * * * * * * * * * * reviewing plans before they go out to bid and felt perhaps we might need to have one person working as a coordinator to make sure when we ask for bids that we get whole contracts that will not then require change orders. Member Wilson moved to, by Minute Motion: 1) approve Change Order No. 2 to Contract No. R06040 in an amount not to exceed $122,800 for additional design and construction services; 2) Authorize the appropriation of $122,800 from Phase III Account No. 850-4667-454-4001 to Account No. 850-4666-454-0000, 3) ask staff to prepare a report regarding how much we are spending per contract on change orders versus the contracts themselves. Motion was seconded by Snyder and carried by unanimous vote of the Agency Board. F. REQUEST FOR ACCEPTANCE OF WORT{ for Contract No. RD-565 for the Civic Center Park Tennis Courts. Mr. Ortega asked that this item be continued indefinitely. Member Wilson moved to continue this matter indefinitely, noting that he had looked at the tennis courts, felt there were problems with the surfaces, and hoped the Board would not approve the filing of a Notice of Completion until we have a quality job out there. Motion was seconded by Snyder and carried by unanimous vote of the Agency Board. VII. NEW BUSINESS A. REOUEST FOR APPROVAL OF JOINT POWERS AGREEMENT BETWEEN THE CITY OF PALM DESERT AND ITS REDEVELOPMENT AGENCY AND THE COUNTY OF RIVERSIDE AND ITS REDEVELOPMENT AGENCY FOR THE ACQUISITION AND DEVELOPMENT OF 10 ACRES OF PROPERTY FOR THE PURPOSE OF CREATING PUBLIC OPEN SPACE, RECREATION, AND A TRANSPORTATION CENTER. Mr. Ortega noted that this item was the same as that discussed and approved by the City Council. Member Snyder moved to, by Minute Motion, approve the Joint Powers Agreement (Contract No. C07000) between the City of Palm Desert, the Palm Desert Redevelopment Agency, and the County of Riverside. Motion was seconded by Wilson and carried by unanimous vote of the Agency Board. • 4 - MINUTES /� A • REGULAR PALM DESER1i DEVELOPMENT AGENCY ME NG NOVEMBER 12, 1992 B. REQUEST FOR APPROVAL OF RESOLUTION OF NECESSITY FOR THE ACQUISITION OF EASEMENTS FOR THE COOK STREET CROSSING AT THE WHITEWATER RIVER. NOTE: THIS ITEM WAS CONSIDERED AT THE 7:00 P.M. PORTION OF THE MEETING. Mr. Erwin reported that this item dealt with the acquisition of two parcels of property. He said the property owners had been noticed to appear and discuss the necessity of their property being taken for this project. He added that Redevelopment Agency Resolution No. 2(25 was included in the packets for the Board's consideration. Mr. Folkers added that staff had met with one of the property owners, who was satisfied, and that the other owner had not responded. Member Snyder moved to waive further reading and adopt Resolution No. , declaring that the acquisition of easement interests in certain real property by eminent domain is necessary for construction of the Cook Street Crossing of the Whitewater Stormwater Channel. Motion was seconded by Wilson and carried by unanimous vote of the Agency Board. VIII. CONTINUED BUSINESS None IX. OLD BUSINESS None X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AGENCY COUNSEL Absent C. CHAIRMAN AND MEMBERS OF THE AGENCY None 5 MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING NOVEMBER 12, 1992 s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s s XI. ADJOURNMENT Member Wilson moved to adjourn to Closed Session at 5:55 p.m. pursuant to Government Code Sections 54956.9 (a), Existing Litigation (Shearson Lehman v. Palm Desert regarding Wymer) (b), Threatened Litigation, and (c), Pending Litigation, and 54956.8, Acquisition of Real Property (approximately 10 acres north of Dinah Shore, west of Monterey Avenue, owner Lazar; also acquisition of Redevelopment Agency easements and rights -of -way on the Cook Street Project, one parcel owned by William Hart, and one owned by West Coast Properties). Motion was seconded by Snyder and carried by unanimous vote of the Agency Board. Chairman Kelly reconvened the meeting at 11:00 p.m. to discuss and take action on New Business Item B. Upon motion by Snyder, second by Wilson, and unanimous vote of the Agency Board, Chairman Kelly adjourned the meeting at 11:05 p.m. ATTEST: L.• SHEILA R. GILLIGAN, SECRTARY TO THE PALM DESERT REDEVELOPMENT AGENCY J RICHARD S. KELLY, CHAIRMAN) 6