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Home My WebLink About1993-08-26MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING THURSDAY, AUGUST 26, 1993 CIVIC CENTER COUNCIL CHAMBER * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I. CALL TO ORDER Chairman Benson convened the meeting at 5:25 p.m. in order to discuss New Business Item A as a joint item. II. ROLL CALL Present: Member Buford A. Crites Member Richard S. Kelly Member Walter H. Snyder Vice Chairman S. Roy Wilson Chairman Jean M. Benson Also Present: Carlos L. Ortega, ACM/Executive Director Bruce A. Altman, City Manager David J. Erwin, City Attorney Mary P. Frazier, Deputy City Clerk/Assistant Secretary Ramon A. Diaz, ACM/Director of Community Development Richard J. Folkers, ACM/Director of Public Works Paul Shillcock, ACM/Director of Economic.Development Paul Gibson, Finance Director/City Treasurer Frank Allen, Director of Code Compliance Pat Conlon, Director of Building and Safety Dave Millheim, Director of Human Resources Ken Weller, Emergency Services Coordinator John Wohlmuth, Environmental Conservation Manager Catherine Sass, Community Arts Manager III. CONSENT CALENDAR A. MINUTES of the Regular Meetings of the Redevelopment Agency of July 8, July 22 and August 12, Adjourned Joint City Council/RDA Meeting of July 19, and Special Joint City Council/RDA Meetings of July 28 and August 9, 1993. Rec: Approve as presented. MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING AUGUST 26, 1993 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant Nos. 57, 58, 1, 3, 4, 4A, 5, and 6. Rec: Approve as presented. C. PRELIMINARY SCHEDULES OF INVESTMENTS as of June 30, 1993, and July 31, 1993. Rec: Receive and file. D. REOUEST FOR APPROVAL of Partial and Final Notice of Completion #5 for Civic Center Park Development, Phase II, Construction Contract (Contract No. R04220). Rec: 1) By Minute Motion, approve the partial and final Notice of Completion #5 for the Civic Center Park Development, Phase II, Contract #R04220, and authorize the City Clerk to record the Notice of Completion, releasing $12,800.60 in retention monies; 2) By Minute Motion, approve a Change Order to transfer $2,300.00 from contingency to base, from Account No. 850-4667-454-4001, to close out the final contract payment. E. REOUEST FOR AUTHORIZATION to Advertise and Ca11 for Bids for the Landscape Retrofit of the Monterey Avenue Medians from Fred Waring Drive to San Gorgonio Way (Contract No. R07800). Rec: By Minute Motion, authorize the City Clerk to advertise and call for bids for the landscape retrofit of the Monterey Avenue medians from Fred Waring Drive to San Gorgonio Way. F. REOUEST FOR AUTHORIZATION to Advertise and Call for Bids for the Landscape Retrofit of the Town Center Way Medians from the Town Center Fire Station to Highway 111 (Contract No. R07810). Rec: By Minute Motion, authorize the City Clerk to advertise and call for bids for the landscape retrofit of the Town Center Way medians from the Town Center Fire Station to Highway 111. G. REQUEST FOR AUTHORIZATION to Advertise and Ca11 for Bids for the Palm Tree Program for El Paseo and Intersecting Side Streets from Highway 74 Easterly to Highway 111 (Contract No. R07820). Rec: By Minute Motion, authorize the City Clerk to advertise and call for bids for the palm tree program for El Paseo and intersecting side streets from Highway 74 easterly to Highway 111. MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING AUGUST 26, 1993 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * H. REQUEST FOR APPROVAL of the Dedication of Street Right -of -Way for Portola Avenue and Highway 111. Rec: By Minute Motion, approve the dedication of a certain portion of land on the southeast corner of Portola Avenue and Highway 111 for road improvements and the widening of Portola Avenue, authorizing the Chairman to execute the necessary documents. I. REQUEST FOR APPROVAL of Housing Authority Regulatory Agreement for Taos Palms Apartments, 44830 Las Palmas Avenue (Contract No. R07830). Rec: By Minute Motion: 1) Authorize the Executive Director to execute the Regulatory Agreement for the Taos Palms Apartments; 2) approve the appropriation of $74,286.00 to Account No. 870-4195-466-3085 from the unallocated reserve. J. REQUEST FOR APPROVAL of Rental Rehabilitation Program (Contract No. R07840). Rec: By Minute Motion, approve a contract (#R07840) with Comprehensive Housing Services, Inc. (CHS) to administer our Rental Rehabilitation Program for an amount not to exceed $10,000 from Account #870-4494-464-4001. Upon motion by Crites, second by Kelly, the Consent Calendar was approved as presented by unanimous vote of the Agency Board. IV. ORAL COMMUNICATIONS None V. RESOLUTIONS None VI. CONSENT ITEMS HELD OVER None MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING AUGUST 26, 1993 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * VII. NEW BUSINESS A. REOUEST FOR CONSIDERATION OF COOPERATION AGREEMENTS FOR PROJECT AREA NO. 4 (JOINT MATTER WITH THE PALM DESERT CITY COUNCIL). Mr. Ortega reviewed the staff report and offered to answer any questions. Councilman/Member Wilson moved to: 1) By Minute Motion, approve the cooperation agreements with regard to Project Area No. 4 pass -through payments among the Palm Desert Redevelopment Agency, the City of Palm Desert, and various taxing agencies (Desert Sands Unified School District - Contract No. C07740, Desert Community College District - Contract No. C07750, Coachella Valley Mosquito Abatement District - Contract No. C07760, Coachella Valley Recreation and Park District - Contract No. C07770, Coachella Valley Resource Conservation Center - Contract No. C07780); 2) waive further reading and adopt Resolution No. 2$2, approving payments with certain affected taxing agencies pursuant to various cooperative agreements with respect to Project Area No. 4; 3) by Minute Motion, authorize the Chairman to execute the cooperation agreements among the Palm Desert Redevelopment Agency, the City, and various taxing agencies. Motion was seconded by Snyder and carried by unanimous vote. Chairman Benson adjourned the Redevelopment Agency meeting to the end of the City Council meeting. She reconvened the meeting at 8:00 p.m. B. REOUEST FOR CONSIDERATION OF COUNTRY CLUB DRIVE MEDIAN LANDSCAPE RETROFIT PROJECT. Member Crites moved to: 1) Waive further reading and adopt Resolution No. 283 finding that the Redevelopment Agency may make payment for a portion of the cost of the median improvements outside the project area; 2) by Minute Motion, authorize the Chairman to enter into a contract with the lowest responsible bidder, Westscape Development Corporation, in the amount of $230,490, and authorize a 10% contingency in the amount of $23,049 (Contract No. R07320); 3) by Minute Motion, approve the transfer of $164,935 from Project Area No. 1 appropriations, Account No. 850-4345-433-4001, to Project Area No. 2, Account No. 851-4345-433-4001, and authorize an additional appropriation of $89,000 from Project Area No. 2 unallocated bond fund reserves to Account No. 851-4345-433-4001. Motion was seconded by Wilson and carried by unanimous vote. C. REQUEST FOR APPROVAL OF ENABLING RESOLUTION FOR FINANCING OF AFFORDABLE HOUSING (DESERT ROSE) PROJECT. Mr. Ortega reviewed the staff report, noting that this was the Sterling project which would officially be known as Desert Rose. Member Crites asked whether this would give us an absolute yes on the project and when it would start. He said he felt that particular stretch of road along Fred Waring was really an abomination, and something needs to be done soon. Mr. Ortega responded that the only thing holding up this--oject at this time is the ability to finance it. He s. .he agreements with the operator wo, be at the next Council meeting MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING AUGUST 26, 1993 * * * * * * * * * * * * * * * * * * * * * * * * * s * * * * * * * * * * for approval. He added that the Planning Commission had already approved it, and it was just necessary to put together the paperwork and sell bonds. Upon question by Mr. Altman, Mr. Folkers responded that the City could do an Ordinance 416 street widening project to take care of the street problem on Fred Waring. Member Kelly moved to: 1) Waive further reading and adopt Resolution No. 284 establishing a program to provide financing to nonprofit corporations for residential construction available at affordable housing costs in the City of Palm Desert; 2) waive further reading and adopt Resolution No. 285 authorizing the Executive Director to execute a commitment letter of the Sumitomo Bank, Limited, reimbursing costs and setting terms associated with their participation in the proposed issuance of Revenue Bonds (Desert Rose Project). Motion was seconded by Crites and carried by unanimous vote. VIII. CONTINUED BUSINESS None IX. OLD BUSINESS A. REQUEST FOR AWARD OF CONTRACT FOR THE CONSTRUCTION OF PHASE III OF THE CIVIC CENTER PARK (BASEBALL/SOCCER FIELDS) - CONTRACT NO. R07620). Chairman Benson stated that a letter had been received from the Monterey Country Club Association expressing concern that award of this contract would involve installation of lighting. She said the Association was correct in stating that the City had not accomplished all of the things it said it would do at the meeting of June 30th, such as review by an independent electrical engineer. She asked staff to address this. Mr. Folkers stated that the glare study had been done, and a report will be ready shortly. As far as the electrical engineer, he said they gave us the name of an engineer to talk to. Staff went to the individual, and he refused to do the job. Staff is now working with Kermit Martin of Southern California Edison to find a person who will do the job who will be acceptable to everyone. Mr. Altman suggested that the Agency Board take action to award the contract for Phase III but that a condition be included that no lights will be turned on until staff comes back to Agency Board. Member Crites moved to, by Minute Motion, authorize the Chairman to enter into an agreement with Williams-Hedley Joint Venture in the amount of $2,362,422.00 and authorize a ten percent contingency in the amount of $236,242.20 for the construction of Phase III of the Civic Center Park, with the understanding' that no lights will be turned on until that issue comes back before the Council and Redevelopment Agency Board for further discussion. Motion was seconded by Snyder. and carried by unanimous vote. MINUTES PALM DESERT REDS' tLOPMENT AGENCY MEETING AUGUST 26, 1993 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AGENCY COUNSEL Absent C. CHAIRMAN AND MEMBERS OF THE AGENCY None XI. ADJOURNMENT Member Snyder moved to adjourn to Closed Session at 8:10 p.m. pursuant to Government Code 54956.9 (a) (City v. County of Riverside re: booking fees; Palm Desert Greens v. Palm Desert; Chazen v. Palm Desert), (b), and (c). Motion was seconded by Crites and carried by unanimous vote. Upon motion by Wilson, second by Crites, and unanimous vote of the Agency Board, Chairman Benson adjourned the meeting at 8:45 p.m. with no action announced from Closed Session. -Lc, t a JE . M. BENSON, CHAIRMAN ATTEST: MARY P. k ZIER, ASSISTANT SECRETARY TO THE PALM DESERT REDEVELOPMENT AGENCY