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HomeMy WebLinkAbout1994-08-25MINUTFS REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING THURSDAY, AUGUST 25, 1994 CIVIC CENTER COUNCIL CHAMBER * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I. CALL TO ORDER Chairman Wilson convened the meeting at 4:11 p.m. H. ROLL CALL Present: Member Jean M. Benson Vice Chairman Buford A. Crites Member Richard S. Kelly Member Walter H. Snyder Chairman S. Roy Wilson Also Present: Carlos L. Ortega, ACM/Director of Redevelopment Agency Bruce A. Altman, City Manager David J. Erwin, City Attorney Sheila R. Gilligan, Agency Secretary Ramon A. Diaz, ACM/Director of Community Development Richard J. Folkers, ACM/Director of Public Works Paul Shillcock, ACM/Director of Economic Development Paul Gibson, Director of Finance Pat Conlon, Director of Building and Safety Wayne Ramsey, Acting Director of Code Compliance John Wohlmuth, Assistant to the City Manager III. CONSENT CALENDAR A. MINUTES of the Regular Meetings of the Redevelopment Agency of July 14, July 28, and August 11, 1994. Rec: Approve as presented. MINUTES — PALM DESERT REDEVELOPMENT AGENCY AUGUST 25, 1994 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * B. CLAIMS AND DEMANDS AGAINST THEAGENCY TREASURY - Warrant Nos. 57, 58, 1, 3, 4, 5, 6, 7, 8, and 9. Rec: Approve as presented. C. PRELIMINARY SCHEDULES OF INVESTMENTS as of June 30 and July 31, 1994. Rec: Receive and file. D. REQUEST FOR RATIFICATION of an Award of a Contract with Dream Engineering, Inc. for Electrical Engineering Services for Civic Center Phase III Lighting (Contract No. ROM). Rec: By Minute Motion, ratify the contract executed with Dream Engineering, Inc. for $4,000 for electrical engineering services for Phase III. E. REQUEST FOR CONSIDERATION of Contract with Reasco (Leonard Wolk). Rec: By Minute Motion: 1) Approve an increase to the REASO contract for Section 4 services in an amount of $7,120 and appropriate the funds from the Agency's Unobligated Reserve (Contract No. R08600); 2) approve the Agreement with REASCO to provide consultant services on an as -needed basis in accordance with the agreement attached to the staff report, and appropriate $41,604.00 for a 12- month contract from the Agency's Unobligated Reserve (Contract No. R0901). F. REOUEST FOR CONSIDERATION of AB1290 Five -Year Implementation Plan Relative to Agency Project Areas. Rec: By Minute Motion: 1) Authorize staff to initiate the development of the Five -Year Implementation Plan as required by AB1290; 2) authorize staff to retain the firm of Rosenow Spevacek Group, Inc. (RSG) to assist in that process (Contract No. R09020); 3) approve the proposal from budgeted funds. G. REQUEST FQR CONSIDERATION of Las Palmas and Highway 111 Utility Undergrounding Project. Rec: By Minute Motion: 1) Authorize staff to execute Change Order No. 1 in the amount of $2,000 with Hood Communications (Contract No. R07790) for an extra 20 feet of steel casing; 2) move $2,000 from the contingency of the Contract to the base; 3) authorize the City Clerk to file a Notice of Completion for this project. 2 MINUTES PALM DESERT REDEVELOPMENT AGENCY AUGUST 25, 1994 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * H. REQUEST FOR ACCEPTANCE OF WORD for Contract No. R07820 - Construction of El Paseo Palm Tree Infill Project. Rec: By Minute Motion, authorize the City Clerk to file a Notice of Completion for the subject project. I. REOUEST FOR AWARD OF CONTRACT (R0850) for the Tree Screen Installation for Civic Center Phase III (Along the Date Grove). Rec: By Minute Motion: 1) Award Contract No. R08850 to Price's Nursery and Garden Supply, Inc. in the amount of $30,961.70 and authorize a ten percent contingency in the amount of $3,096.17; 2) authorize the Chairman to enter into an agreement with Price's Nursery and Garden Supply, Inc. for the tree screen installation. J. REQUEST FOR AWARD OF CONTRACT (R087801 for Landscape Irrigation Installation for Civic Center Park Phase III Date Grove. Rec: By Minute Motion: 1) Award Contract No. R08780 for the subject project to Westscape Development Corporation, Inc. in the amount of $16,890.00 and authorize a ten percent contingency in the amount of $1,689.00; 2) authorize the Chairman to enter into an agreement with Westscape Development Corporation, Inc. for the landscape irrigation installation for the Civic Center Park Phase III date grove. K. REOUEST FOR APPROVAL of Final Mitigation Measures for Phase III Sports Lighting. Rec: By Minute Motion, on a sole source basis: 1) Make a finding pursuant to Palm Desert Municipal Code Section 3.32.040 that the mitigation work for the College of the Desert sports lights are unique and, therefore, not subject to public bidding; 2) authorize staff to enter into an agreement with A.M. LaSalle Electric and Lighting for Northstar Sportlighting Equipment in the amount not to exceed $10,089.00 for application of mitigation measures (Contract No. R08930). Member Kelly asked that Item I be removed for separate discussion under Section VI, Consent Items Held Over. Member Snyder asked that Item F be removed, and Chairman Wilson removed Item J from the Consent Calendar. Upon motion by Kelly, second by Wilson, the remainder of the Consent Calendar was approved as presented by unanimous vote of the Agency Board. 3 MINUTES — PALM DESERT REDEVELOPMENT AGENCY AUGUST 25, 1994 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IV. ORAL COMMUNICATIONS None V. RESOLUTIONS A. RESOLUTION NO. 297 - A RESOLUTION OF THE PALM DESERT REDEVELOPMENT AGENCY APPROVING PAYMENT BY THE AGENCY FOR ALL OR PART OF THE COST OF THE INSTALLATION AND CONSTRUCTION OF PUBLIC IMPROVEMENTS. Mr. Ortega noted the memorandum in the packets and stated there was a similar resolution on the City Council Agenda. Member Crites questioned reference to the baseball fields at Palm Desert High School and asked whether those were the same fields used for youth sports activites. Mr. Ortega responded that they were not. Upon question by Crites as to whether any of these funds would go toward working on the fields that are being used for youth sports activites, Mr. Ortega stated that that was not his understanding. Crites stated that complaints had been received about the condition of the fields, and he asked that this issue be taken back for discussion. Mr. Ortega stated that there was a $5 million financing package being worked on with the Desert Sands Unified School District, and this was just one part of it. He said the issue raised by Member Crites would be addressed at a later time. Member Crites stated that the Board had directed staff to look at a request received from the Washington Charter School in terms of portable classrooms. He asked how that request fit in with what staff was requesting here. Mr. Ortega stated that it fit in with the overall plan for the $5 million. He said staff had discussed this with the school superintendent and a consultant who indicated they would take the matter back to the Board. He said it was his understanding that the Board had considered it last week. He added that he would request that a report be forwarded to the City. Member Crites moved to waive further reading and adopt Resolution No. 222. Motion was seconded by Kelly and carried by unanimous vote. 4 MINUTES PALM DESERT REDEVELOPMENT AGENCY AUGUST 25, 1994 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * VI. CONSENT ITEMS HELD OVER F. REQUEST FOR CONSIDERATION of AB1290 Five -Year Implementation Plan Relative to Agency Project Areas. Member Snyder asked that this matter be continued to the next meeting since a meeting will be held next week relative to the Year 2010 program. Member Snyder moved to continue this matter to the meeting of September 8, 1994. Motion died for lack of a second. Chairman Wilson verified with Mr. Ortega that this was the new Assembly Bill 1290 which sets the time table of when housing monies are spent. Mr. Ortega added that the new law required that by the end of the year all Redevelopment plans must comply with time limits for financing projects. Member Snyder stated that what this law would do is to look at the City's Redevelopment plan and determine funding. He said he felt that creating a plan of where we are going was part of the City's overall plan for the year 2010. Member Crites noted Page 4 of the Rosenow Spevacek Group Implementation Plan relative to "Implementation Plan Strategy" and suggested adding to staffs recommendation a proviso that this firm attend all 2010 Committee meetings to gather data and be part of that process, and any data brought forth from that be part of the data base. Member Crites moved to, by Minute Motion: 1) Authorize staff to initiate the development of the Five -Year Implementation Plan as required by AB1290; 2) authorize staff to retain the firm of Rosenow Spevacek Group, Inc. (RSG) to assist in that process (Contract No. R09020); 3) approve the proposal from budgeted funds; with the proviso that the firm brought on board be with us during the 2010 Committee meeting and that any data generated as a result of those meeting is brought into the data base. Motion was seconded by Kelly and carried by unanimous vote. I. REQUEST FOR AWARD OF CONTRACT (R08/350) for the Tree Screen Installation for Civic Center Phase III (Along the Date Grove). Member Kelly asked whether this was the result of the request by him and Member Snyder and the visit with people on the east side of the park that the City would do screening with trees. Mr. Folkers responded that it was. Member Kelly moved to, by Minute Motion: 1) Award Contract No. R08850 to Price's Nursery and Garden Supply, Inc. in the amount of $30,961.70 and authorize a ten percent contingency in the amount of $3,096.17; 2) authorize the Chairman to enter into an agreement with Price's Nursery and Garden Supply, Inc. for the tree screen installation. Motion was seconded by Snyder and carried by unanimous vote. 5 MINUTES PALM DESERT REDEVELOPMENT AGENCY AUGUST 25, 1994 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * J. BEOUEST FOR AWARD OF CONTRACT (R08780) for Landscape Irrigation Installation for Civic Center Park Phase III Date Grove. Chairman Wilson stated he was assuming that this irrigation system would be the latest type of irrigation - drip rather than flood. Mr. Folkers responded that the latest technology would be used. Chairman Wilson moved to, by Minute Motion: 1) Award Contract No. Rt08780 for the subject project to Westscape Development Corporation, Inc. in the amount of $16, 890.00 and authorize a ten percent contingency in the amount of $1,689.00; 2) authorize the Chairman to enter into an agreement with Westscape Development Corporation, Inc. for the landscape irrigation installation for the Civic Center Park Phase III date grove. Motion was seconded by Crites and carried by unanimous vote. VII. NEW BUSINESS A. PRESENTATION BY TRACY GUNNEMAN OF HABITAT FOR HUMANITY OF COACHELLA VALLEY AND PROPOSAL FOR REDEVELOPMENT AGENCY PARTICIPATION IN THE LOW INCOME SINGLE-FAMILY HOME PROGRAM. Mr. Tracy Gunneman, Executive Director of Habitat for Humanity of Coachella Valley, gave a brief presentation of the program. He reviewed the staff report, noting a program with Target Stores to construct a home in each city in which Target opens a new store. Member Crites moved to, by Minute Motion, endorse the Redevelopment Agency's participation in the Habitat for Humanity Program and direct staff to prepare a report defining program details and required agreements. Motion was seconded by Kelly and carried by unanimous vote. B. REQUEST FOR APPROVAL OF THE ISSUANCE OF A REQUEST FOR PROPOSALS FOR DEVELOPMENT OF THE SOUTHEAST CORNER OF PORTOLA AVENUE AND HIGHWAY 111 (Contract No. R09030). Member Kelly stated that when the City owned land, he felt very strongly that the land should not be disposed of without a lot of consideration and thought. He said time was not of the essence in this matter, and he felt this open space was in a critical area that was already overcrowded. He said he felt it should not be disposed of and that strong consideration should be given to putting some type of landscaping/planting in this area to keep it open. He added that he personally objected to developing this piece of property. Member Crites agreed there was no sense of urgency, and he suggested that Members Kelly and Snyder sit down with staff to discuss some alternatives and bring back three or four options for the Agency Board to consider. 6 MINUTES — PALM DESERT REDEVELOPMENT AGENCY AUGUST 25, 1994 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Chairman Wilson asked whether Crites was talking about formation of an Ad Hoc Committee of Members Kelly and Snyder to sit down with staff and discuss this issue, and Mr. Crites agreed. Member Kelly stated he felt the committee should be asked to provide specific alternatives and have as many options as possible so the Board can make a decision based on the possibilities and potentials of that piece of property. Councilman Crites moved to, by Minute Motion, appoint an Ad Hoc Committee of Councilmen Kelly and Snyder and staff to discuss alternatives to requesting proposals for development of this corner. Motion was seconded by Benson and carried by unanimous vote. VIII. CONTINUED BUSINESS None IX. OLD BUSINESS None X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR Mr. Ortega noted that the agenda listed a Request for a Closed Session relative to a mobilehome in Portola Palms Mobilehome Park which was donated to the City. He said the City had received an offer to purchase the mobilehome. Since that time, staff had had discussions with the people who manage the park, and staff would be meeting with them next week. He said staff was withdrawing its request for a Closed Session at this time. B. AGENCY COUNSEL Absent C. CHAIRMAN AND MEMBERS OF THE AGENCY None • 7 MINUTES PALM DESERT REDEVELOPMENT AGENCY AUGUST 25, 1994 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * XI. ADJOURNMENT Upon motion by Kelly, second by Snyder, and unanimous vote of the Agency Board, Vice Chairman Crites adjourned the meeting at 4:39 p.m. ATTEST: SHEILA R. GILLIGAN, SEC ARY TO THE PALM DESERT REDS NT AGENCY OY WILSON, CHAI74 8