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Home My WebLink About1996-05-23MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING THURSDAY, MAY 23, 1996 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I. CALL TO ORDER H. PLEDGE OF ALLEGIANCE - Member Buford A. Crites III. INVOCATION - Vice Chairman Richard S. Kelly IV. ROLL CALL Present Member Jean M. Benson (arrived during Closed Session) Member Buford A. Crites Vice Chairman Richard S. Kelly Member Robert A. Spiegel Chairman Walter H. Snyder Also Present: Carlos L. Ortega, Redevelopment Agency Executive Director Ramon A. Diaz, City Manager Doug Phillips, Deputy City Attorney Sheila R. Gilligan, Agency Secretary Richard J. Folkers, ACM/Director of Public Works John Wohlmuth, ACM/Director of Administrative Services Pat Conlon, Director of Building and Safety Phil Drell, Director of Community Development Evelyn Bridges, Acting Director of Code Compliance Mary P. Gates, Deputy City Clerk V. ORAL COMMUNICATIONS None VI. CONSENT CALENDAR A. MINUTES of the Regular Redevelopment Agency Meeting of May 9, 1996. Rec: Approve as presented. MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 23, 1996 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant Nos. 48 and 49. Rec: Approve as presented. C. SCHEDULE OF INVESTMENTS as of April 30, 1996. Rec: Receive and file. D. REQUEST FOR APPROPRIATION OF FUNDS for Change Order No. 1 to Contract No. R10500 with Pacific Advanced Civil Engineers (P.A.C.E.). Rec: By Minute Motion, authorize the appropriation of funds from Account No. 851- 4663-454-4001 to Contract No. R10500 base account in an amount not to exceed $14,450.00. E. REQUEST FOR APPROVAL of Change Order No. 1 to Contract No. R10490 for Additional Design Services on the "Desert Willow" Project. Rec: By Minute Motion: 1) Approve Change Order No. 1 for additional design services to Horton-Shepardson Associates (HSA), Contract No. R10490, in an amount not to exceed $15,860.00; 2) authorize the appropriation of additional funds ($15,860.00) from Account No. 851-4663-454-4001 to base account. F. REQUEST FOR ACCEPTANCE OF WORK for Contract No. 1210800 - "Legends Field" Backstop Retrofit Project. Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project. G. REQUEST FOR AUTHORIZATION to Advertise and Call for Bids for the Construction of the Reclaimed Water Force Main to the "Desert Willow" Project (Contract No. R11270). Rec: By Minute Motion, authorize the City Clerk to advertise and call for bids for the construction of the reclaimed water force main to the "Desert Willow" project. H. REQUEST FOR AUTHORIZATION to Advertise and Call for Bids for the Construction of the Reclaimed Water Reservoir at the "Desert Willow" North Golf Course (Contract No. R11280). Rec: By Minute Motion, authorize the City Clerk to advertise and call for bids for the construction of the reclaimed water reservoir at the North Course of the "Desert Willow" project. 2 MINUTES _ -- PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 23, 1996 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I. MINUTES of Housing Advisory Committee Meeting of April 10, 1996. Rec: Receive and file. Upon motion by Kelly, second by Crites, the Consent Calendar was approved as presented by a 4-0-1 vote of the Agency Board, with Member Benson ABSENT. VH. RESOLUTIONS None VIH. CONSENT 1TEMS HELD OVER None IX. NEW BUSINESS A. REQUEST FOR APPROVAL OF COOK STREET SPORTS COMPLEX UPGRADE. Mr. Ortega reviewed the staff report and recommendation, noting that unless the design exceeded $400,000, staff wanted to be able to get someone to design the sports complex and put it out to bid. Member Spiegel questioned whether the parking lot fencing was for parks and recreation or for security reasons. Mr. Ortega responded that it was for security reasons at the High School. He said the Desert Sands Unified School District had agreed to pay for it, but it needed to be included as part of the project. Member Spiegel stated that he understood the problem but was not in total agreement with putting a fence around the parking lot. He said the lockers had been taken out of the High School, and now with a fence around the parking lot, the students would not be able to go to their cars to get their books if they left them in their cars. He said he was not sure this would fall under parks and recreation. Mr. Ortega agreed that the improvements were not necessarily all just parks and recreation related. He said the Sheriff recommended we do this, and the school concurred. Upon further question, he said similar fencing had been done at Indio High School where the parking lot is fenced off from the campus, and according to them, this has cut out some of the problems they had with the students having regularly available access to their cars. Member Crites expressed concern that the fence not look like what is across the street at College of the Desert, and Mr. Ortega noted that it was up to the City to determine what the fencing will look like. 3 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 23, 1996 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Member Kelly moved to, by Minute Motion: 1) Authorize the Chairman to enter into a contract with Urrutia-Prest Architects (Contract No. R11290) for design services for the Cook Street Sports Complex upgrade; 2) authorize staff to go out to bid on all or a portion of the project, subject to approval of the final plans by the Parks and Recreation Commission, with total cost of the project, including design services, et al, not to exceed $400,000.00. Motion died for lack of a second. Member Crites asked whether the fence issue had been brought to the Desert Sands Unified School District Board. Mr. Ortega responded that the agreement as to the expenditures had gone to the School Board and to the Palm Desert Parks & Recreation Commission. Member Spiegel stated that he was in agreement with everything listed in the staff report except the fencing and stated he would like to have a recommendation from the School District relative to the fencing issue. Mr. Ortega stated that staff would communicate with the District, and if this is a priority for the District, staff would ask that a letter be written to that effect. He added that this was part of another larger agreement for other financings with the School District, and this would come to the Agency at the next meeting. Member Crites moved to, by Minute Motion, approve all of the items in the staff report except Item #1 relative to the parking lot fencing, and continue Item #1 to the meeting of June 13, 1996. Motion was seconded by Spiegel and carried by a 4-0-1 vote, with Member Benson ABSENT. X. CONTINUED BUSINESS None XI. OLD BUSINESS None XII. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR Mr. Ortega noted the Closed Session items listed under Agency Counsel Reports and Remarks. 4 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 23, 1996 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * B. AGENCY COUNSEL Request for Closed Session: Conference with Real Property Negotiator pursuant to Section 54956.8: 1) Property: North side of Country Club between Cook and Portola Negotiating Parties: Agency: Carlos Ortega and Dave Yrigoyen Property Owner: Palm Desert Redevelopment Agency/CT Golf Under negotiation: Price . Terms of Payment Conference with Legal Counsel - Existing Litigation pursuant to Section 54956.9: Palm Desert v. Thomas, Bigbie and Smith, Riverside County Superior Court, Case No. Indio 69969; C. AGENCY SECRETARY None D. CHAIRMAN AND MEMBERS OF THE AGENCY None XIII. AWARDS, PRESENTATIONS, AND APPOINTMENTS None XIV. PUBLIC HEARINGS None XV. ORAL COMMUNICATIONS MS. COOKIE OSTROW addressed the Board and asked whether there was anything else being planned for the land where the Odekirks had previously proposed to place a sports complex. Mr. Wohlmuth responded that perhaps there would be a park for the community and that the area was in the preliminary design stages now. He said he would be happy to sit down and discuss this with her, and he gave her his business card so that she could call and arrange a time to do this. 5 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING MAY 23, 1996 * * * * * * * * * s * * * * * * * * * * * * * * * * * * * * * * * * * * * * XVL ADJOURNMENT Member Spiegel moved to adjourn the meeting to Closed Session at 5:08 p.m. Motion was seconded by Kelly and carried by a 4-0-1 vote, with Member Benson ABSENT. Chairman Snyder reconvened the meeting at 7:45 p.m. and immediately adjourned. ATTEST: 2 SHEILA R. GILLIGAN, CRETARY TO THE PALM DESERT REDS PMENT AGENCY WALTER H. SNYDER, CHA1 MAN 6