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HomeMy WebLinkAbout1996-09-12MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING THURSDAY, SEPTEMBER 12, 1996 CIVIC CENTER COUNCIL CHAMBER * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I. CALL TO ORDER Chairman Snyder convened the meeting at 5:55 p.m H. ROLL CALL Present Member Jean M. Benson Member Buford A. Crites Vice Chairman Richard S. Kelly Member Robert A. Spiegel Chairman Walter H. Snyder Also Present: Carlos L. Ortega, Redevelopment Agency Executive Director Ramon A. Diaz, City Manager David J. Erwin, City Attorney Sheila R. Gilligan, Agency Secretary Richard J. Folkers, ACM/Director of Public Works John Wohlmuth, ACM/Director of Administrative Services Phil Drell, Director of Community Development Paul Gibson, City Treasurer/Finance Director Lisa Constande, Environmental Conservation Manager Mary P. Gates, Deputy City Clerk III. ORAL COMMUNICATIONS None IV. CONSENT CALENDAR A. MINUTES of the Regular Meeting of the Redevelopment Agency of August 22, 1996, and the Adjourned Joint Meeting of the Palm Desert City Council, Redevelopment Agency, and Desert Willow Committee of August 27, 1996. Rec: Minutes of August 22, 1996, to be continued to meeting of September 26, 1996. Minutes of August 27, 1996, to be approved. MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING SEPTEMBER 12, 1996 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant Nos. 16 and 18. Rec: Approve as presented. C. SCHEDULE OF INVESTMENTS as of July 31, 1996. Rec: Receive and file. D. MINUTES. of the Housing Advisory Committee Meetings of April 10, May 8, June 12, and July 10, 1996. Rec: Receive and file. E. REOUEST FOR APPROVAL of Effluent Water Agreement (Contract No. R11890). Rec: By Minute Motion, approve the Effluent Water Agreement with the Coachella Valley Water District and authorize the Chairman to execute said agreement. F. REOUEST FOR APPROVAL of Desert Willow North Course Perennial Rye Seed Order. Rec: By Minute Motion: 1) Authorize the Chairman to enter into an agreement with High Tech Irrigation of Palm Desert (Contract No. R11900) to supply perennial rye seed for the north golf course in an amount not to exceed $48,600; 2) appropriate the contract amount from Account No. 851-4663-454-4001. G. REOUEST FOR CONSIDERATION of Recommendation Relative to the Parkview Professional Buildings Management Services and Extension of Mason & Mason Contract. This item was removed from the Agenda for separate discussion under Section VI, Consent Items Held Over, of the Agenda. Please see that section for Agency discussion and action. Member Benson asked that Item G be removed for separate discussion under Section VI, Consent Items Held Over, of the Agenda. Chairman Snyder asked that the Minutes of the Meeting of August 22, 1996, be continued to the meeting of September 26, 1996. Member Crites moved to approve the remainder of the Consent Calendar as presented, with the Minutes of August 22, 1996, continued to September 26, 1996. Motion was seconded by Spiegel and carried by unanimous vote. 2 POSTED AGENDA PALM DESERT REDEVELOPMENT AGENCY MEETING SEPTEMBER 12, 1996 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * V. RESOLUTIONS None VI. CONSENT ITEMS HELD OVER G. REOUEST FOR CONSIDERATION of Recommendation Relative to the Parkview Professional Buildings Management Services and Extension of Mason & Mason Contract. Councilmember Benson stated she did not feel there was sufficient information in the staff report as to why staff is requesting authorization to change management companies from Mason & Mason who the Board assumed had done a good job. Redevelopment Manager Dave Yrigoyen reviewed the staff report and noted that the proposal received from Rutherford Investments and Management was a lower dollar figure. Staff wished to receive authorization to negotiate with Rutherford Investments to make sure they understand the scope of the work. He said one of things looked at in the process of managing the facility was the reappraisal of all the nonprofit organizations and quasi -governmental facilities, and this was an aspect that takes a lot of work. He added that the recommendation was based strictly on a fee basis. Member Crites suggested continuing this matter to see what those fee differences were, because he felt this was not an issue that should be decided solely on a fee basis unless those differences are large. Member Crites moved to, by Minute Motion: 1) Continue Item #1 on the Agenda to the meeting of September 26, 1996 (authorization for staff to negotiate an agreement with Rutherford Investments and Management for the management services of the Parkview Buildings Office Complex; 2) extend the current Agreement with Mason & Mason, the current management group, to October 31, 1996. Motion was seconded by Spiegel and carried by unanimous vote. VH. NEW BUSINESS A. REQUEST FOR CONSIDERATION OF BYLAWS FOR PROJECT AREA NO. 4 ADVISORY COMMri itot,. Mr. Ortega noted the report in the packets and stated that the chairman of the Project Area No. 4 Advisory Committee was available to answer any questions. Member Kelly moved to: 1) Waive further reading and adopt Resolution No. 33Q establishing bylaws for the Project Area No. 4 Advisory Committee; 2) by Minute Motion, appoint existing members as outlined in the staff report dated September 12, 1996, to the Project Area No. 4 Advisory Committee as identified in the bylaws. Motion was seconded by Spiegel and carried by unanimous vote. 3 POSTED AGENDA PALM DESERT REDEVELOPMENT AGENCY MEETING SEPTEMBER 12, 1996 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * B. REOUEST FOR CONSIDERATION OF DESERT WILLOW GOLF COURSE INITIAL MARKETING BUDGET. Mr. Ortega noted the report in the packets and stated that Mr. Acosta was available to answer any questions relative to the first two recommendations. He added that he would like to address the third recommendation. Member Crites questioned the "staffing for 3 months" item listed in the short budget and asked what it was for. Mr. Acosta responded that it was for individuals to implement some of the duties outlined in the proposal, such as telephones, running errands, transmitting information, etc. He said the $6,000 was a not to exceed amount depending on how aggressively we want to adopt the proposal. Member Crites stated that unless we have to have these people do something, he felt this was a waste of money. Mr. Ortega stated that his plan was to bring to the Agency Board at its next meeting a recommendation to hire a permanent operator which would include services of promoting the golf course, and that operator could be on board by the first of October, presuming that the Agency Board approves it. He said staff could then see what it would take to negotiate ourselves out of whatever work VIP has done to date. Mr. Acosta noted that when staff first came to the Agency Board with the VIP contract, it was set up such that in the interim if we came to the hiring of an operator, the VIP contract could be terminated, and VIP was fully aware of that. Councilman Crites moved to, by Minute Motion, direct staff to go in the direction as indicated by Mr. Ortega and Mr. Acosta. Motion was seconded by Kelly and carried by unanimous vote. With regard to the third recommendation relative to consideration of a name change for the Desert Willow Golf Course, Mr. Ortega stated that several months ago, the Council determined that this project would be named "Desert Willow at Palm Desert". He said a subcommittee of the Section Four Committee looked at registering the name so that we could make sure we would not preempted from using the name. In doing so, one of the committee members, Jim Ferguson, had done research on the name. Mr. Ortega distributed a copy of a report submitted by Mr. Ferguson (on file and of record in the City Clerk's Office) indicating that there were no other golf courses with that name, the closest being a project being developed by Del Webb with this name in Nevada and registered with the name in Nevada. He added that he was not sure there would be problem with the name since it would be promoted Nationwide. Member Benson asked what relation this had with the letter she recently saw wherein Intrawest was being asked to form a committee to rename the project. Mr. Ortega responded 4 POSTED AGENDA PALM DESERT REDEVELOPMENT AGENCY MEETING SEPTEMBER 12, 1996 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * that this was something Intrawest had offered to do; however, the Agency Board could just acknowledge the letter and continue along the lines it is currently going. Member Crites stated that he had asked Mr. Ortega to check the proposed agreement with Intrawest, and when we get ready to select a name for the resort course, they will have the right to be involved in the process of naming that course as will the City. Member Spiegel asked if the committee had come up with any other recommendations for names. Mr. Ortega responded that the committee reviewed many names before this came to Council. He said the City, on its own, could seek some help in designing a logo and in looking at the name issue unless it is satisfied and feels it has been named appropriately. Upon question by Member Snyder, he said his recommendation was that this was an appropriate name. Member Crites moved to, by Minute Motion, direct staff to continue the process of registering the Desert Willow name and such attendant duties. Motion was seconded by Spiegel and carried by unanimous vote. C. REOUEST FOR CONSIDERATION OF PMW ASSOCIATES AFFORDABLE HOUSING ASSISTANCE PROGRAM ALTERNATIVES FOR MANUFACTURED HOUSING COMMUNITIES. Mr. Ortega noted the report in the packets, noting that staffs recommendation had the concurrence of the Housing Committee and that Ms. LaRocca was available to answer any questions. Member Crites stated he felt it would now be an issue to make sure the residents of those parks get a real understanding of the fact that buying a park does not just mean they control it but that they are buying equity and will have to pay for it. Member Benson noted that the Housing Committee had a form developed by Ms. LaRocca that goes to anyone who comes in thinking they want to purchase a park. This form included a lot of pertinent questions that come from this report that they have to answer before the Committee will even talk to them. 5 POSTED AGENDA PALM DESERT REDEVELOPMENT AGENCY MEETING SEPTEMBER 12, 1996 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Member Spiegel asked whether there would have to be 75 % approval of the homeowners to purchase a park, and Mr. Ortega responded that it was the recommended policy. Member Crites moved to, by Minute Motion: 1) Accept the findings as reported in the "Affordable Housing Assistance Program Alternatives for Manufactured Housing Communities" (Survey Report) prepared by PMW Associates; 2a) require mobile home parks requesting conversion consideration to meet all conditions as described in the policies and procedures adopted by Resolution No. 308 (See Appendix II of Survey Report); 2b) identify and/or form a qualified non-profit who will hold ownership of the park on an interim basis pending sales to residents and assist the resident Homeowners Association with day-to-day park management; 2c) develop and submit a management plan which takes responsibility of park management with the residents' organization within the park. Motion was seconded by Spiegel and carried by unanimous vote. VIII. CONTINUED BUSINESS None IX. OLD BUSINESS None X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR Mr. Ortega noted the items listed on the Agenda for Closed Session. B. AGENCY COUNSEL Request for Closed Session: Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: Lease property - Parkview Professional Office Buildings 73-710 and 73-720 Fred Waring Drive, Palm Desert, CA 92260 Negotiating Parties: Agency: Carlos Ortega/Dave Yrigoyen Property Owner: Palm Desert Redevelopment Agency Under negotiation: x Price x Terms of Payment 6 POSTED AGENDA PALM DESERT REDEVELOPMENT AGENCY MEETING &r r Ira1BER 12, 1996 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 2) Property: Land generally located between Portola, Monterey, Frank Sinatra, and Gerald Ford Negotiating Parties: Agency: Carlos Ortega/Dave Yrigoyen Property Owner: Federal Deposit Insurance Company Under negotiation: . Price � Terms of Payment C. CHAIRMAN AND MEMBERS OF THE AGENCY None XI. AWARDS, PRESENTATIONS, AND APPOINTMENTS None XII. PUBLIC HEARINGS None XIII. ORAL COMMUNICATIONS None XIV. ADJOURNMENT Member Crites moved to adjourn the meeting to Closed Session at 6:20 p.m. Motion was seconded by Spiegel and carried by unanimous vote. Chairman Snyder reconvened the meeting at 7:23 p.m. and immediately adjourned with no action announced from Closed Session. ATTEST: \///,i,te SHEILA R. GII.Y.IGAN, SECF�TARY TO THE PALM DESERT RED OPMENT AGENCY -406 LI WALTER H. SNYDER, CH JRMAN 7