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Home My WebLink About1997-02-27MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING THURSDAY, FEBRUARY 27, 1997 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I. CALL TO ORDER H. PLEDGE OF ALLEGIANCE - Member Walter H. Snyder III. INVOCATION - Chairman Richard S. Kelly W. ROLL CALL Present: Vice Chairman Jean M. Benson Member Buford A. Crites Member Walter H. Snyder ._ Member Robert A. Spiegel Chairman Richard S. Kelly Also Present: Carlos L. Ortega, Executive Director Ramon A. Diaz, City Manager David J. Erwin, City Attorney Mary P. Gates, Assistant Agency Secretary John Wohlmuth, ACM/Director of Administrative Services Richard J. Folkers, ACM/Director of Public Works Phil Drell, Director of Community Development Paul Gibson, City Treasurer/Finance Director Pat Conlon, Director of Building and Safety Lisa Constande, Environmental Conservation Manager V. ORAL COMMUNICATIONS None MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING FEBRUARY 27, 1997 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * VI. CONSENT CALENDAR A. MINUTES of the Regular Meeting of the Redevelopment Agency of February 13, 1997, and — the Adjourned City Council/Redevelopment Agency Meeting of February 19, 1997. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant Nos. 46RDA, 47RDA, and 47DR. Rec: Approve as presented. C. REQUEST FOR AUTHORIZATION of Payment for Purchase of Additional Rye Grass Seed at Desert Willow Project to High Tech Irrigation. Rec: By Minute Motion, authorize the appropriation of funds in an amount not to exceed $5,706.00 for payment to High Tech Irrigation for the purchase of additional rye grass seed at the Desert Willow Project. D. REQUEST FOR ACCEPTANCE OF WORK for Reclaimed Water Force Main at Desert Willow Project (Jones Brothers Construction, Contract No. R11270). Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject contract. E. REQUEST FOR APPROVAL of Change Order No. 1 to Contract No. RI1280 (Pacific Hydrotech) for Additional Construction Services on the Reclaimed Reservoir of the Desert Willow Project. Rec: By Minute Motion, approve Change Order No. 1 to the subject contract for additional construction services in the amount of $11,800 and authorize the transfer of funds from the contingency account to the contract base amount. Upon motion by Spiegel, second by Benson, the Consent Calendar was approved as presented by unanimous vote of the Agency Board. VII. RESOLUTIONS None VIII. CONSENT ITEMS HELD OVER None 2 11r17NUTES PALM DESERT REDEVELOPMENT AGENCY MEETING FEBRUARY 27, 1997 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * — IX. NEW BUSINESS A. REQUEST FOR AUTHORIZATIQN TO ADVERTISE AND CALL FOR BIDS FOR THE CONSTRUCTION OF THE IRRIGATION WELL FOR THE SOUTH COURSE OF THE DESERT WILLOW PROJECT (CONTRACT NO. R12280). With Agency Board concurrence, this matter was held until after discussions in Closed Session. Mr. Ortega stated that staff wished to take this matter to the Desert Willow Committee at its meeting of March 18, 1997, and suggested that the Agency Board also be there. Mr. Erwin suggested that the Agency Board adjourn its meeting of March 13th to March 18th. Member Spiegel moved to, by Minute Motion, authorize the City Clerk to advertise and call for bids for the construction of the irrigation well at the South (or Resort) Course of the Desert Willow Project. Motion was seconded by Crites and carried by a 4-1 vote, with Member Benson voting NO. X. CONTINUED BUSINESS None XI. OLD BUSINESS A. REQUEST FOR APPROVAL OF DESIGN CONTRACT AMENDMENTS TO THE DESERT WILLOW PROJECT SOUTH (RESORT) COURSE AND BUDGETS FOR THE SOUTH COURSE AND RELATED FACILMES. With Agency Board concurrence, this matter was held until after discussions in Closed Session. Mr. Ortega stated that staff wished to take this matter to the Desert Willow Committee at its meeting of March 18, 1997, and suggested that the Agency Board also be there. 3 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING FEBRUARY 27, 1997 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Mr. Erwin suggested that the Agency Board adjourn its meeting of March 13th to March 18th. The following discussion was held after Closed Session: Mr. Ortega noted the budget for the South Course. He said the budget had been approved by the Desert Willow Committee; however, the Committee members felt that, in order for everyone to have a better understanding of what the various costs of the project are, the Council should meet with the Committee to discuss this matter. He reviewed the proposed budget dated February 27, 1997, noting that the budget had been broken down to reflect all of the various elements involved; i.e., construction of the golf course, the club house, roads and project infrastructure, residential and hotel pads, well sites to serve the total project, perimeter landscaping, etc. He recommended approval of the budget as well as amendments to existing contracts. Upon question by Chairman Kelly, he responded that staff would be coming back to the Agency Board for authorization to advertise and call for bids for the individual elements. Member Spiegel stated that in looking at the budget, it appeared that the total cost for the south course was $12.6 million. He expressed concern with approving $5 million for a club house when he does not know what it will look like, etc. He said he would like to know more about it before he approves such a large expenditure. Mr. Ortega responded that the Board was only approving a budget at this time, not the construction or a bid. Member Crites suggested that Item Bl, the club house, be removed from the conceptual budget and ask that it be considered at a future session, with public input, to determine what types of things need to be included in a club house. A conceptual budget could then be voted on for the club house. Member Crites moved to, by Minute Motion: 1) Approve the proposed budgets for the South Course and related facilities at the Desert Willow Project, with the removal of Item B1 for separate consideration relative to the club house; and 2) authorize amending the professional service contracts of the following design consultants for the balance of the related design work to be performed on the Resort Course in the following amounts: a) Project Dimensions, Contract No. R10040 - Amendment Amount $411,000; Reimbursables $27,000; Total $438,000; b) Mainiero Smith and Associates, Contract No. R10810 - Amendment Amount $61,000; Reimbursables $4,500; Total $65,500; c) ASL, Contract No. R10520 - Amendment Amount N/A; Reimbursables $3,000; Total $3,000; d) Horton-Shepardson, Contract No. R10490 - Amendment Amount $40,750; Reimbursables N/A; Total $40,750; e) Fairway Irrigation, Contract No. R11520 - Amendment Amount $31,000; Reimbursables N/A; Total $31,000; f) Dream Engineering, Contract No. R10830 - Amendment Amount $1,500; Reimbursables $1,000; Total $2,500; g) Southland Geotechnical, Contract No. R10370 - Amendment Amount $27,500; Reimbursables N/A; Total $27,500. Motion was seconded by Snyder and carried by a 4-1 vote, with Member Benson voting NO. 4 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING FEBRUARY 27, 1997 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Mr. Ortega reminded the Agency Board about the Desert Willow Committee meeting of March 18, 1997. Mr. Erwin suggested that the Board adjourn its regular meeting of March 13th to March 18th. XII. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR Mr. Ortega noted the items listed on the Agenda for Closed Session. B. AGENCY COUNSEL Request for Closed Session: Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: Southern half of Section Four Negotiating Parties: Agency: Carlos Ortega/Dave Yrigoyen Property Owner: Palm Desert Redevelopment Agency L Other party: Intrawest Resorts, Inc. Under negotiation: x Price x Terms of Payment 2) Property: Southwest corner of Frank Sinatra and Cook Street Negotiating Parties: Agency: Carlos Ortega/Dave Yrigoyen Property Owner: Palm Desert Redevelopment Agency Other party: Marriott Corporation Under negotiation: x Price x Terms of Payment C. CHAIRMAN AND MEMBERS OF THE AGENCY None XIII. AWARDS, PRESENTATIONS, AND APPOINTMENTS None XIV. PUBLIC HEARINGS None 5 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING FEBRUARY 27, 1997 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * XV. ORAL COMMUNICATIONS None XVI. ADJOURNMENT Chairman Kelly reported that Residents' Day at Desert Willow was a great success and that a lot of good comments had been received from people attending. He said he felt Kemper had done a fantastic job with the six tournaments, and he felt consideration should be given to having a Residents' Day once a year at Desert Willow. Member Crites expressed his appreciation to staff for its excellent work in terms of bringing the golf course to completion. He also complimented staff and the applicants for the work involved in bringing a final decision to the golf course and the related residential development. Upon motion by Crites, second by Spiegel, and unanimous vote of the Agency Board, Chairman Kelly adjourned the meeting at 7:14 p.m. to 2:00 p.m. on Thursday, March 13, 1997. ATTEST: u MARY P. THE PALM , ASSISTANT SECRETARY TO ERT REDEVELOPMENT AGENCY 6