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HomeMy WebLinkAbout1997-10-23MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING THURSDAY, OCTOBER 23, 1997 CIVIC CENTER COUNCIL CHAMBER * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I. CALL TO ORDER Chairman Kelly convened the meeting at 4:00 p.m. H. PLEDGE OF ALLEGIANCE - Vice Chairman Jean M. Benson M. INVOCATION - Chairman Richard S. Kelly IV. ROLL CALL Present: Vice Chairman Jean M. Benson Member Buford A. Crites Member Walter H. Snyder Member Robert A. Spiegel Chairman Richard S. Kelly Also Present: Ramon A. Diaz, City Manager Robert Hargreaves, Deputy City Attorney Sheila R. Gilligan, Director of Community Affairs/City Clerk Richard J. Folkers, ACM/Director of Public Works John Wohlmuth, ACM/Director of Administrative Services Carlos L. Ortega, RDA Executive Director Pat Conlon, Director of Building and Safety Phil Drell, Director of Community Development Paul S. Gibson, Director of Finance/City Treasurer David Yrigoyen, RDA Manager Gloria Darling, Human Resources Manager Joseph S. Gaugush, Engineering Manager John Nagus, Community Arts Manager Rudy Acosta, RDA Project Manager Lisa V. Constande, Environmental Conservation Manager Ken Weller, Risk Manager Ruth Ann Moore, Business Support Manager Teresa LaRocca, Housing Programs Coordinator Rachelle D. Klassen, Records Technician MINUTES PALM DESERT REDEVELOPMENT AGENCY OCTOBER 23, 1997 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * V. ORAL COMMUNICATIONS None VI. CONSENT CALENDAR A. MINUTES of the Regular Meeting of the Palm Desert Redevelopment Agency of October 9, 1997. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant Nos. 19RDA, 2ORDA, 19DR, and 20DR. Rec: Approve as presented. C. REQUEST FOR AWARD OF CONTRACT for Rosenow Spevacek Group, Inc. For Fiscal Consultant Services For Project Area Nos. 1, 2, and 3 (Contract No. R13570). Rec: By Minute Motion: 1) Approve a contract with Rosenow Spevacek Group, Inc. (RSG) not -to -exceed $12,000.00 for fiscal consultant services for Project Area Nos. 1, 2, and 3, and authorize the Chairman to execute the contract; 2) authorize the increased appropriation of $12,000.00 to the Professional -Other Account line item of the Agency's Low and Moderate Income Housing Fund (870-4195-466-3092). D. REQUEST FOR APPROVAL of Public Land for Christmas Tree Lot by Paul Murphy. Rec: By Minute Motion, approve the lease of the lot at the southeast corner of Portola and Highway 111 to Paul Murphy subject to the conditions set forth in this staff report. E. REQUEST FOR AUTHORIZATION of Rehabilitation Specialist Appropriation. Rec: By Minute Motion, authorize an appropriation of $30,000 from the Housing Set -Aside Fund balance account to cover the cost of the Rehabilitation Specialist for the period of September 29, 1997, through June 30, 1998. F. REQUEST FOR APPROVAL of Miscellaneous Design Service and/or Construction Service Contracts for the Desert Willow Golf Course Project. Rec: By Minute Motion, approve 1) Pacific Hydro -Tech for maintenance services at the reclaimed water reservoir in the amount of $2,026.30 and 2) Nickerson, Diercks & Associates (Palm Springs) for engineering design services to provide traffic signal modifications in the amount of $4,100.00. 2 MINUTES PALM DESERT REDEVELOPMENT AGENCY OCTOBER 23, 1997 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Upon a motion by Member Spiegel, second by Crites, the Consent Calendar was approved as presented by unanimous vote of the Agency Board. VII. CONSENT ITEMS HELD OVER None VIII. RESOLUTIONS None IX. NEW BUSINESS A. REQUEST FOR AUTHORIZATION FOR PAYMENT TO THE COACHELLA VALLEY WATER DISTRICT FOR WATER AND SEWER SERVICES PROVIDED TO THE MAINTENANCE FACILITY AT THE DESERT WILLOW GOLF COURSE PROJECT. Member Spiegel moved to, by Minute Motion, authorize the appropriation of $68,198.50 from Desert Willow Construction Account No. 851-4663-454-4001 to pay the Coachella Valley Water District (CVWD) for water and sewer connection services provided to the construction of the Desert Willow Golf Course Maintenance Facility. Motion was seconded by Snyder and carried by unanimous vote. B. AWARD OF CONTRACT No. R1347() for Parking Lot Improvement Project - Highway 74 at El Paseo. Mr. Ortega stated that since the original staff report was submitted for this Agenda, the bids have been opened, and he asked Mr. Yrigoyen to provide the Agency Board with the latest information on the project. He further stated that staff will provide a slightly amended recommendation; Mr. Ortega distributed the revised staff report. Mr. Yrigoyen stated the new report addresses the need for agreements to be completed by the owner -participants of the parcels for the Fidelity Bank Building, the El Paseo Collection and the Palomino Restaurant. He said the aforementioned documents consist of an easement required in order to begin construction. He said the participants are still finalizing some of the provisions of the agreement, as was discussed with them today, but they are nearly complete. However, he went on, the timeline addressed in the report is critical; it is essential the documents for these easements are signed by October 31, 1997. He said that construction requirements are also specified in the report providing for a completion date of December 19, 1997, which is well into the season. Mr. Yrigoyen said staff recommends awarding Contract No. R13470 to Contreras Construction Company, Indio, California, in the amount of $138,304.50 plus a 10% contingency, conditioned upon receipt of the signed easements and necessary agreement documents from the owner -participants by October 31-- receipt any later will severely hinder the project. 3 MINUTES PALM DESERT REDEVELOPMENT AGENCY OCTOBER 23, 1997 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Member Spiegel asked what previous experience Contreras Construction has with the City of Palm Desert. Mr. Yrigoyen replied they are a bona fide contractor, having done quite a bit of work for the City. Vice Chairman Benson asked for confirmation of the fact this construction was to occur on the land acquired by process of eminent domain at the meeting of October 9, 1997, and if the Agency already had received title to same. Mr. Yrigoyen confirmed this was correct; the lot has been acquired, but the easements are still needed from the Fidelity Bank Building, the El Paseo Collection and the Palomino Restaurant. Mr. Ortega added that the parking lot will sit on four different parcels, one of which the Agency controls, and three separate easements are needed from the three respective property owners. Member Spiegel questioned whether any problems were anticipated in obtaining these easements and Chairman Kelly further asked what would happen if the signatures were not obtained. Mr. Hargreaves answered that the recommendation is for award of contract contingent upon receipt of the necessary easements on or before October 31. If the contingency is not realized, the award will lapse and the project will have to be rebid later. Mr. Yrigoyen added it is possible to go back to the successful contractor to ask if he would hold his prices until next summer, if the Agency Board so desires. Vice Chairman Benson moved to, by Minute Motion: 1) Award Contract No. R13470 to Contreras Construction Company, Indio, California, in the amount of $138,304.50 plus a 10% contingency in the amount of $13,830.00 for the parking lot improvement project located at Highway 74 and El Paseo; 2) Authorize the Chairman to execute same contingent upon receipt of the necessary easements on or before October 31, 1997; and, 3) Authorize the appropriation of funds from the Agency's Unobligated Funds. Motion was seconded by Spiegel and carried by unanimous vote. R. CONTINUED BUSINESS None RL OLD BUSINESS A. REQUEST FOR APPROVAL OF ACD2 DISPOSITION, DEVELOPMENT AND IMPLEMENTATION AGREEMENT (DDIA) AMENDMENT. Mr. Ortega stated that this item is related to a City zoning item, and staff is recommending that it be continued to be considered with the aforementioned at the meeting of December 11, 1997. Vice Chairman Benson questioned whether this item could be heard at the 7:00 p.m. portion of that meeting in the interest of convenience for those interested parties who wish to attend. Mrs. Gilligan stated the City item is no longer a public hearing item due to the fact that the 4 MINUTES PALM DESERT REDEVELOPMENT AGENCY OCTOBER 23, 1997 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Mayor closed the public hearing at the meeting of September 25, 1997; therefore the item has to be agendized as Old Business. Mr. Diaz stated staff would recommend continuing the -- respective items to the 7:00 p.m. portion of the meetings December 11, 1997. Member Spiegel moved to, by Minute Motion, continue to the meeting of December 11, 1997. Motion was seconded by Snyder and carried by unanimous vote. XII. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR Mr. Ortega stated that Ms. LaRocca, Housing Programs Coordinator, would provide an update on the rehabilitation program. Ms. LaRocca introduced Ms. Charlene Sumpter, who has been recently hired by the Agency to handle the Home Improvement Program. Ms. Sumpter comes from the private sector with a great deal of experience and knowledge of general contracting; she is herself a general contractor. Ms. LaRocca added that for the past two weeks, Ms. Sumpter has been diligently and enthusiastically formulating all the various components of the Home Improvement Program; she has gone out and targeted specific areas where the program will begin and is developing all the necessary forms, documents and brochures for promoting the program. She further said that they hope to have a complete program and recommendation before the Board in November in hopes of implementing it shortly thereafter. Chairman Kelly expressed his pleasure at having Ms. Sumpter on board to implement the aspects of the Home Improvement Program, something the Board has been eager to set in motion. MS. CHARLENE SUMPTER, Rehabilitation Specialist for Housing Programs, stated she too was glad to be on board and is very excited about the forthcoming Home Improvement Program. Mr. Ortega stated he would like to add an item for tonight's Closed Session, updating the Agency Board on an ongoing matter. He asked Mr. Diaz to announce the matter for consideration. Mr. Diaz said it was regarding the California State University -San Bernardino at Palm Desert site. Member Spiegel moved to add this item to the Agenda for Closed Session. Motion was seconded by Benson and carried by unanimous vote. B. AGENCY COUNSEL None 5 MINUTES PALM DESERT REDEVELOPMENT AGENCY OCTOBER 23, 1997 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * C. CHAIRMAN AND MEMBERS OF THE AGENCY None XIII. AWARDS, PRESENTATIONS, AND APPOINTMENTS None XIV. PUBLIC HEARINGS None XV. ADJOURNMENT Upon a motion by Member Spiegel, second by Crites, and unanimous vote of the Agency Board, Chairman Kelly recessed the meeting at 5:29 p.m. for dinner and Closed Session. He reconvened the meeting at 7:00 p.m., and on a motion by Spiegel, second by Crites, and unanimous vote of the Agency Board, Chairman Kelly adjourned the meeting at 7:24 p.m. ATTEST: SHEILA R.-GRILL IGAN, PALM DESERT REDE CRETARY TO THE LOPMENT AGENCY 6