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HomeMy WebLinkAbout1999-02-11MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING THURSDAY, FEBRUARY 11, 1999 CIVIC CENTER COUNCIL CHAMBER * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I. CALL TO ORDER Chairman Spiegel convened the meeting at 4:00 p.m. H. ROLL CALL Present: Member Jean M. Benson Vice Chairman Buford A. Crites Member Jim Ferguson Member Richard S. Kelly Chairman Robert A. Spiegel Also Present: Ramon A. Diaz, City Manager David J. Erwin, City Attorney Sheila R. Gilligan, Director of Community Affairs/City Clerk John M. Wohlmuth, ACM/Director of Administrative Services Carlos L. Ortega, RDA Executive Director Patrick Conlon, Director of Building & Safety Phil Drell, Director of Community Development Paul S. Gibson, Director of Finance Richard Folkers, ACM/Director of Public Works Teresa LaRocca, RDA Housing Manager III. CONSENT CALENDAR A. MINUTES of the Regular Meeting of the Redevelopment Agency of January 28, 1999. Rec: Approve as presented. PRELIMINARY MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING FEBRUARY 11, 1999 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant Nos. 36RDA, 37RDA, 38RDA, 36DR, 38DR, and 37PDHA. Rec: Approve as presented. C. PORTFOLIO MASTER SUMMARY for the Period Ending December 31, 1998. Rec: Receive and file. D. REQUEST FOR AWARD OF CONTRACT to Fairway Irrigation Design for Professional Services at the Desert Willow Golf Resort Project (Contract No. R15560). Rec: By Minute Motion: 1) Authorize the Chairman to enter into a contract with Fairway Irrigation Design, Palm Desert, California, for professional services to provide the final ground GPS survey of the Firecliff Course in the amount of $8,000; and 2) appropriate said amount from the Project's Contingency Account No. 851-4663-433-4001. E. REQUEST FOR AWARD OF CONTRACT to Towill, Inc. For Professional Services at the Desert Willow Golf Resort Project (Contract No. R15570). Rec: By Minute Motion: 1) Authorize the Chairman to enter into a contract with Towill, Inc., Carlsbad, California, for professional services to provide the final aerial photogrametric survey of both golf courses in the amount of $5,570; and 2) appropriate said amount from Account No. 851-4663-454-4001. F. REQUEST FOR APPROVAL of Change Order No. 4 to Contract for Rehabilitation of the Santa Rosa Apartments. Rec: By Minute Motion: 1) Approve Change Order No. 4 to Contract No. R13320 with Robert Kennedy Construction in the amount of $43,450.29 for gas line installation and construction of block walls; 2) authorize the release of funds from the unused portion of contract amounts from Robert Kennedy contract in the amount of $7,545.36 and from the grading line item in the amount of $20,798.50 to use the total of $28,343.86 for block wall construction; and 3) authorize the transfer of funds from asbestos removal of $10,338.00 and contingency funds in the amount of $4,768.43, totaling $15,106.43 for the gas line installation. 2 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING FEBRUARY 11, 1999 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * G. REQUEST FOR ACCEPTANCE OF WORK for the Wayne Roofing Contract Portion of the Rehabilitation of the Santa Rosa Apartments (Contract No. R13320C). Rec: By Minute Motion, accept the subject work as complete and authorize the City Clerk to file a Notice of Completion for same. H. CONSIDERATION of the Audited Financial Statements for the Palm Desert Redevelopment Agency for the Fiscal Year Ending June 30, 1998. Rec: By Minute Motion, receive and file the audited Component Unit Financial Report (CUFR) for the Palm Desert Redevelopment Agency for the fiscal year ending June 30, 1998. Upon motion by Member Ferguson, second by Member Kelly, and unanimous vote of the Agency Board, the Consent Calendar was approved as presented. IV. CONSENT ITEMS HELD OVER None V. RESOLUTIONS None VI. NEW BUSINESS A. REQUEST FOR APPROVAL OF GRANT DEED OF PROPERTY FROM THE AGENCY TO THE CITY FOR THE BARTLETT PROJECT AT PORTOLA AVENUE AND HIGHWAY 111. Vice Chairman Crites moves to, by Minute Motion: 1) Approve execution of the Grant Deed to the City for the southerly four feet of the property identified for public improvements; 2) authorize the Chairman to execute the Grant Deed; and 3) authorize the Chairman to execute documents for a lot merger of the said property. Motion was seconded by Member Benson and carried by a 4-0-1 vote with Member Ferguson ABSTAINING. B. REQUEST FOR AUTHORIZATION TO RELEASE $2.5 MILLION LETTER OF CREDIT FOR THE DESERT CROSSING DEVELOPMENT. Member Benson inquired as to whether the lighting issue had been settled with the developer. Mr. Yrigoyen stated the lighting issue was separate from the subject matter. He added that the $2.5 Million letter of credit was strictly for the public improvements 3 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING FEBRUARY 11, 1999 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Mr. Wohlmuth stated that the developer installed shields on all parking lot lights. He added that he believed that the developer mitigated the concerns of the Agency, but there may be wall packs or special event lighting issues. Vice Chairman Crites stated that he felt the lighting was too bright. He added that from an airplane, the parking lot of Desert Crossing was one thing which stood out. Mr. Wohlmuth stated staff would check on those items to be sure nothing had changed since the meeting held with the developer two years prior. Member Ferguson inquired as to whether staff could check on the lighting issue prior to releasing the letter of credit. Mr. Ortega stated the Agency had an obligation to reimburse the developer for certain public improvements. Those public improvements had nothing to do with the lighting issue and the letter of credit was requested because the Agency was releasing progress payments before the improvements were finished. Those public improvements included Highway 111, sewer and water, well site, etc. He added that all public improvements have been completed to the satisfaction of the Agency; thus there was no reason to continue to hold the letter of credit. Chairman Spiegel inquired how the Agency can hold the developer to their agreement to fix the lighting to the Agency's satisfaction. Mr. Ortega stated there was a Development Agreement with additional criteria. Mr. Diaz stated the Agency would hold the developer to the agreed upon lighting and landscaping issues if it was determined those issues had not been fixed to satisfaction. Member Kelly moved to, by Minute Motion, authorize the release of the subject letter of credit. Motion was seconded by Vice Chairman Crites and carried by a 4-1 vote with Member Ferguson voting NO. C. REQUEST FOR APPROVAL OF FIVE-YEAR EXTENSION OF FAMILY YMCA OF THE DESERT LEASE AGREEMENT (CONTRACT NO. RD-362). Member Ferguson moved to, by Minute Motion, add the subject matter to the agenda. Motion was seconded by Member Benson and carried by unanimous vote. Councilmember Benson moved to, by Minute Motion, approve five-year extension of the lease with Family YMCA of the Desert. Motion was seconded by Kelly and carried by unanimous vote. 4 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING FEBRUARY 11, 1999 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * VII. CONTINUED BUSINESS A. REQUEST FOR APPROVAL OF EXPENDITURES FOR LONG-TERM REMEDIES FOR WIND DAMAGE TO MOUNTAIN VIEW COURSE OF THE DESERT WILLOW GOLF RESORT (Continued from the meeting of January 28, 1999). Vice Chairman Crites stated he noticed that one of the bids presented had as a part of it "to be determined upon field inspection". He inquired as to whether it would be appropriate to make sure the Agency knows what the cost was so as to compare it with the other bids. Mr. Acosta stated that at the last Agency meeting, the members wanted time to review the subject matter. He added the matter was presented to the Desert Willow Committee. Member Ferguson moved to, by Minute Motion, continue the matter until the next scheduled meeting, February 28, 1999, for staff to return to the Board the bids for planting and irrigation. Motion was seconded by Vice Chairman Crites and carried by unanimous vote. In response to Chairman Spiegel's inquiry, Mr. Acosta stated that the most recent storm did not create any further damage to the golf course, but there was some damage to the footings for the clubhouse. VIII. OLD BUSINESS A. REQUEST FOR APPROVAL OF AMENDED CONTRACT FOR RAY LOPEZ ASSOCIATES FOR DESIGN OF RESORTER LANDSCAPE (CONTRACT NO. R15170). Member Benson moved to, by Minute Motion: 1) Approve an amended contract with Ray Lopez Associates in the amount of $19,900 for landscape design services for Oasis Club Drive and the north side of Hovley Lane; and 2) authorize the appropriation of such funds from Agency Account No. 854-4195-466-3092. Motion was seconded by Member Kelly and carried by unanimous vote. IX. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR Mr. Ortega noted the items listed for Closed Session consideration at this meeting. 5 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING FEBRUARY 11, 1999 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * B. AGENCY COUNSEL Request for Closed Session: Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: Land located in Section 4 - Desert Willow Negotiating Parties: Agency: Carlos L. Ortega/Dave Yrigoyen Property Owner: Palm Desert Redevelopment Agency Under Negotiation: .,x_ Price g Terms of Payment 2) Property: 74-039 San Marino Circle, Palm Desert, California 92260 Negotiating Parties: Agency: Carlos L. Ortega/Dave Yrigoyen/Palm Desert Redevelopment Agency Property Owner: Ray Winner Under Negotiation: .g Price $ Terms of Payment 3) Property: 74-047 San Marino Circle, Palm Desert, California 92260 Negotiating Parties: Agency: Carlos L. Ortega/Dave Yrigoyen/Palm Desert Redevelopment Agency Property Owner: Gary and Norma Tryon Under Negotiation: . . Price . Terms of Payment C. CHAIRMAN AND MEMBERS OF THE AGENCY None Upon motion by Vice Chairman Crites, second by Member Benson, and unanimous vote of the Redevelopment Agency Board, Chairman Spiegel adjourned the meeting to Closed Session at 5:03 p.m. He reconvened the meeting at 7:00 p.m. Upon reconvening, Chairman Spiegel announced the City Council and Redevelopment Agency will meeting jointly on Thursday, February 25, 1999 from 11:00 a.m. to 2:00 p.m. for the purpose of conducting a tour of the City/Redevelopment Agency property. X. AWARDS, PRESENTATIONS, AND APPOINTMENTS None XI. PUBLIC HEARINGS None 6 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING FEBRUARY 11, 1999 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * XII. ORAL COMMUNICATIONS None XIII. ADJOURNMENT Upon a motion by Vice Chairman Crites, second by Member Ferguson, and unanimous vote of the Board, Mayor Spiegel adjourned the meeting at 7:33 p.m. to a joint meeting of the City Council and Redevelopment Agency at 11:00 a.m. on Thursday, February 25, 1999, for the purpose of conducting a tour of the City/Redevelopment Agency property. ATTEST: AHEILA R. t1 IGAN, E CRETARY TO THE PALM DESERT REDEVELOPMENT AGENCY 20_4(Y.a? ROBERT A. SPIEGEL, CHAIRMAN 7