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HomeMy WebLinkAbout1999-02-25MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING THURSDAY, FEBRUARY 25, 1999 CIVIC t.rn irit COUNCIL CHAMBER * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I. CALL TO ORDER Chairman Spiegel convened the meeting at 4:01 p.m. H. PLEDGE OF ALLEGIANCE - Member Jean M. Benson III. INVOCATION - Chairman Robert A. Spiegel IV. ROLL CALL Present: Member Jean M. Benson Vice Chairman Buford A. Crites Member Jim Ferguson Member Richard S. Kelly Chairman Robert A. Spiegel Also Present: Ramon A. Diaz, City Manager David J. Erwin, City Attorney Sheila R. Gilligan, Director of Community Affairs Richard J. Folkers, ACM/Director of Public Works John M. Wohlmuth, ACM/Director of Administrative Services Carlos L. Ortega, RDA Executive Director Patrick Conlon, Director of Building & Safety Phil Drell, Director of Community Development Paul S. Gibson, Director of Finance/City Treasurer Teresa LaRocca, Housing Manager Rachelle D. Klassen, Deputy City Clerk V. ORAL COMMUNICATIONS None MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING FEBRUARY 25, 1999 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * VI. CONSENT CALENDAR A. MINUTES of the Regular Meeting of the Redevelopment Agency of February 11, 1999. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant Nos. 39RDA, 4ORDA, and 40DR. Rec: Approve as presented. C. REQUEST FOR AWARD OF CONTRACT to Rosenow Spevacek Group, Inc. for Consultant Services in Producing the Excess Tax Increment Report (Contract No. R15580). Rec: By Minute Motion: 1) Award contract to Rosenow Spevacek Group, Inc. (RSG) in an amount not to exceed $11,000 to produce the Excess Tax Increment Report; and 2) appropriate funds for same from the Low and Moderate Income unobligated reserves. Upon a motion by Member Kelly, second by Member Ferguson, and unanimous vote of the Redevelopment Agency Board, the Consent Calendar was approved as presented. VII. CONSENT ITEMS HELD OVER None VIII. RESOLUTIONS None IX. NEW BUSINESS None X. CONTINUED BUSINESS A. REQUEST FOR APPROVAL OF EXPENDITURES FOR LONG-TERM REMEDIES FOR WIND DAMAGE TO MOUNTAIN VIEW COURSE OF THE DESERT WILLOW GOLF RESORT (Continued from the meetings of January 28 and February 11, 1999). Mr. Ortega reported that staff asked for a continuance for the subject item of business. 2 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING FEBRUARY 25, 1999 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Member Ferguson moved to continue the matter to the meeting of March 11, 1999. Motion was seconded by Member Kelly and carried by unanimous vote. XL OLD BUSINESS A. REQUEST FOR AWARD OF CONTRACT FOR THE REHABILITATION OF THE REBECCA ROAD PROPERTIES (CONTRACT NO. R15280). Mr. Ortega noted the staff report with regard to the project; however, he noticed that the report did not request a contingency amount. He said since the project involved rehabilitation of existing r. .t,:„.les, he asked that a 15% contingency amount be added to the recommended bid award amount, 5% greater than the typical 10 % amount. Councilman Ferguson asked two questions: 1) Why the project only received two responsive bids; and 2) why the variance between then was approximately 110%. Ms. Charlene Sumpter, Senior Rehabilitation Construction Specialist, stated that on the date of the bid opening, February 8, 1999, only two sealed bids were received. She reported that six contractors participated in the job walk during which one walked away because of the bonding requirements, two others were out of the area (one in El Centro and one in Fremont), and one other stated he was too busy but appreciated the opportunity and asked to be considered for future projects, leaving the remaining two. She commented that with regard to the discrepancy of approximately $50,000 between bidders, it was due to the fact that one of the contractors performed much of the work himself. Further, she said that contractor was actually within about $3,000 of the cost breakdown she'd r.;.r—:,.1 on the repair work, and the other contractor was very high on items like electrical, painting, heating/air conditioning, and plumbing. Ms. Sumpter reported that the project entailed rehabilitating houses, so the electrical work involved removal and replacement of receptacle plate covers, removal and replacement of light fixtures, etc. Councilman Ferguson further asked whether the increased amount of contingency requested was because of concerns that the low bidder was too low. Mr. Ortega responded that once started, rehabilitation projects often uncovered the need for more repair than was originally estimated, and the 15% contingency would adequately cover such cases (i.e. need for replacement wiring). Member Kelly moved to, by Minute Motion: 1) Award the subject contract to Robert Kennedy Construction, Palm Desert, California, in the amount of $57,353 plus a fifteen percent (15%) contingency; and 2) appropriate said amount from the Housing Set -Aside Funds. Motion was seconded by Member Ferguson and carried by unanimous vote. 3 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING FEBRUARY 25, 1999 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * XII. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR Mr. Ortega noted the item agendized for Closed Session consideration, and asked if the Housing Authority agenda could be considered immediately following the Redevelopment Agency agenda. The Redevelopment Agency Board consented to this request. B. AGENCY COUNSEL Request for Closed Session: Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: Land located in Section 4 - Desert Willow Negotiating Parties: Agency: Carlos L. Ortega/Dave Yrigoyen Property Owner: Palm Desert Redevelopment Agency Under Negotiation: g Price g Terms of Payment C. CHAIRMAN AND MEMBERS OF THE AGENCY None Upon a motion by Member Ferguson, second by Vice Chairman Crites, and unanimous vote of the Redevelopment Agency Board, Chairman Spiegel adjourned the meeting to Closed Session at 5:47 p.m.. He reconvened the meeting at 7:00 p.m. nil. AWARDS, PRESENTATIONS, AND APPOINTMENTS None XIV. PUBLIC HEARINGS None 4 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING FEBRUARY 25, 1999 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * `- XV. ADJOURNMENT Upon a motion by Vice Chairman Crites, second by Member Kelly, and unanimous vote of the Redevelopment Agency Board, Chairman Spiegel adjourned the meeting at 7:10 p.m. to 9:30 a.m. Friday, February 26, 1999, for an Adjourned Joint meeting of the City Council/Redevelopment Agency for preliminary review of the 1999/2000 City of Palm Desert Budget. ATTEST: iiiii/ "%W. A — - - - - - SHEILA R,.%11.,IGAN, S ARY TO THE PALM DESERT REDE , WOPMENT AGENCY 5