The URL can be used to link to this page

Home My WebLink About2002-06-27MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING THURSDAY, JUNE 27, 2002 CIVIC CENTER COUNCIL CHAMBER I. CALL TO ORDER - 3:00 P.M. Chairman Kelly convened the meeting at 3:02 p.m. II. ROLL CALL Present: Vice Chair Jean M. Benson Member Jim Ferguson Member Robert A. Spiegel Chairman Richard S. Kelly Excused Absence: Member Buford A. Crites Also Present: Justin McCarthy, Acting City Manager/RDA Executive Director David J. Erwin, City Attorney Sheila R. Gilligan, ACM for Community Services/City Clerk Richard J. Folkers, ACM for Development Services Homer Croy, Director of Building & Safety David Yrigoyen, Director of Redevelopment Mike Errante, Engineering Manager Mark Greenwood, Engineering Manager J. Luis Espinoza, Finance Operations Manager Rachelle D. Klassen, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Councilman Spiegel moved to adjourn the meeting to Closed Session at 3:03 p.m. Motion was seconded by Member Ferguson and carried by a 4-0 vote (Crites ABSENT). Request for Closed Session: None MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 27, 2002 IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. AWARDS, PRESENTATIONS, AND APPOINTMENTS None VI. CONSENT CALENDAR A. MINUTES of the Regular Meeting of the Redevelopment Agency of June 13, 2002. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant Nos. 101RDA, 103RDA, 101-Housing. 103-Housing, and 103HA. Rec: Approve as presented. C. REQUEST FOR AUTHORIZATION to Grant Roadway Easement for the Extension of Shepherd Lane, North of Agency -owned Land in the City's North Sphere. Rec: By Minute Motion, authorize the Chairman to execute a Right -of -Way Easement for the extension of Shepherd Lane, north of Agency -owned land in the City's North Sphere. D. REQUEST FOR APPROVAL of Amendment to Contract No. R19060 — Professional Architectural Services for the Palm Village Apartments Project. Rec: By Minute Motion: 1) Approve an amendment in the amount of $23,640 to the subject contract with Robbins, Jorgensen, Christopher, Newport Beach, California, for additional professional architectural services for the subject project; 2) authorize the Director of Finance to set aside the amount of $16,432 as a 10% contingency for the total contract amount plus the aforementioned amendment ($140,675 + $23,640) — funds are available in Account No. 870-4495-464-4001. 2 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 27, 2002 Upon motion by Spiegel, second by Ferguson, the Consent Calendar was approved as presented by a 4-0 vote, with Member Crites ABSENT. VII. CONSENT ITEMS HELD OVER None VIII. RESOLUTIONS None IX. NEW BUSINESS A. REQUEST FOR AUTHORIZATION TO ACQUIRE PROPERTY LOCATED AT 75-446 ORANGE BLOSSOM LANE (APN 634-062-005-0). Member Spiegel moved to, by Minute Motion, authorize the acquisition of the subject property in the amount of $79,999 plus reasonable closing costs for the purpose of retaining affordability covenants and resale. Motion was seconded by Ferguson and carried by a 4-0 vote, with Member Crites ABSENT. B. REQUEST FOR APPROVAL OF EXTENSION OF CONTRACT FOR CONSULTING SERVICES WITH REAL ESTATE ANALYSIS SERVICES COMPANY (REASCO) (CONTRACT NO. R16283). Member Spiegel moved to, by Minute Motion, authorize a one-year extension of the subject contract with Reasco, Palm Desert, in an amount not to exceed $70,000, and authorize the Chairman to execute same. Motion was seconded by Ferguson and carried by a 4-0 vote, with Member Crites ABSENT. X. CONTINUED BUSINESS None MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 27, 2002 XI. OLD BUSINESS A. REQUEST FOR AUTHORIZATION TO AWARD CONTRACT FOR CONSTRUCTION OF CIVIL INFRASTRUCTURE AND ONSITE/OFFSITE IMPROVEMENTS FOR THE ENTRADA DEL PASEO PROJECT (CONTRACT NO. R19720). Project Administrator Lauri Aylaian asked that recommendation #4 be removed from consideration relative to the type of lighting to be used. She said that particular item needed further research. In response to a question by Member Spiegel, she stated that this work needed to be done in order to meet obligations that the Agency will have with Cuistot under the DDA which will be brought forth on July 11. She said staff anticipated that there would be change orders on this. Staff recommended proceeding based on what it now had as the site plan because it was necessary to move forward in order to meet obligations; however, there would be some changes and some things that needed to be redone. Chairman Kelly asked if it was possible to do just the part where The Gardens and Cuistot were going to be. Ms. Aylaian said it was necessary to bring in water, sewer, dry utilities, etc. adequate to serve the entire site. To put in utilities for just a portion of the site now and come back in the future to do the rest of the utilities would be much more expensive. Upon further question, she responded that the final agreement with Cuistot would come to the Agency on July 11. Upon question by Vice Chairman relative to holding this item to July 11, Ms. Aylaian said the Agency would be two weeks late in turning over a construction pad to Cuistot. She said the fine tuning would take months to complete, and it would depend on what may or may not go on the undeveloped portion of the site. She added that what would likely change would be things like some of the grading in parking areas. Member Ferguson said if he read the staff report correctly, the recommendation was to award a contract to put sewer, water, storm drains, parking lot lighting, paving, curb, gutter, etc. He said he did not see grading anywhere in the report, and the Chairman's concern was with disturbing the soil for grading pads for which we do not yet have tenants or owners, a hotel that is not approved, a restaurant that has not had a DDA approved, etc. 4 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 27, 2002 Ms. Aylaian said this plan was based on the assumption that Cuistot or a building of similar size and character will go on the site. She said there was grading included to get the drainage. Member Spiegel moved to, by Minute Motion: 1) Authorize award of the subject contract in the amount of $1,427,707.70 to Dateland Construction Company, Coachella, California, for base bid work to construct sewer, water, storm drain, parking lot lighting, paving, curb, and gutter for the subject project; 2) authorize the Chairman to execute said contract; 3) authorize the Director of Finance to set aside a 10% contingency in the amount of $142,771.00 (use of contingency requires additional action) — funds are available for the contract and contingency in the 2001/02 Capital Improvement Program Budget for the Redevelopment Agency. Motion was seconded by Ferguson and carried by a 3-1 vote, with Chairman Kelly voting NO and Member Crites ABSENT. XII. PUBLIC HEARINGS A. CONSIDERATION OF THE CITY MANAGER'S AND EXECUTIVE DIRECTOR'S PROPOSED FINANCIAL PLAN FOR THE FISCAL YEAR 2002/03 (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL AND THE PALM DESERT HOUSING AUTHORITY). Mayor/Chairman Kelly declared the public hearing open and invited testimony in FAVOR of or in OPPOSITION to this matter. With no testimony received, he declared the public hearing closed. Councilman/Member Spiegel moved to waive further reading and adopt: 1) City Council Resolution No. 02-73, adopting a City Program and Financial Plan for the Fiscal Year July 1, 2002, through June 30, 2003; 2) City Council Resolution No. 02-74, establishing the Appropriations Limit for Fiscal Year 2002/03; 3) Redevelopment Agency Resolution No. 449, adopting a Redevelopment Agency Program and Financial Plan for the Fiscal Year July 1, 2002, through June 30, 2003; 4) Housing Authority Resolution No. HA-17, adopting a Housing Authority Program and Financial Plan for the Fiscal Year July 1, 2002, through June 30, 2003; 5) City Council Resolution No. 02-75, setting the Salary Schedule, Salary Ranges, and Allocated Classifications. Motion was seconded by Ferguson and carried by a 4-0 vote, with Councilman/Member Crites ABSENT. Councilman/Member Spiegel moved to waive further reading and pass to second reading Ordinance No. 1016, rescinding Ordinance No. 917 and establishing compensation for members of the City Council. Motion was seconded by Ferguson and carried by a 4-0 vote, with Councilman/Member Crites ABSENT. 5 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 27, 2002 Councilman/Member Spiegel moved to, by Minute Motion, approve the Outside Agency Funding for various agencies in the total amount of $319,500, as outlined in the accompanying staff report. Motion was seconded by Ferguson and carried by a 4-0 vote, with Councilman/Member Crites ABSENT. XIII. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AGENCY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AGENCY None XIV. ADJOURNMENT Upon motion by Spiegel, second by Ferguson, Chairman Kelly adjourned the meeting at 5:15 p.m. AT I ST: HEILA R. GILL PALM DESERT RED CRETARY LOPMENT AGENCY C RICj-IARD S. KELLY, CHAIRMAN 6