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HomeMy WebLinkAbout2003-12-11MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING THURSDAY, DECEMBER 11, 2003 CIVIC CENTER COUNCIL CHAMBER I. CALL TO ORDER - 3:00 P.M. Chairman Benson convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member Buford A. Crites Member Jim Ferguson Member Richard S. Kelly Vice Chairman Robert A. Spiegel Chairman Jean M. Benson Also Present: Carlos L. Ortega, City Manager/RDA Executive Director David J. Erwin, City Attorney Sheila R. Gilligan, ACM for Community Services Homer Croy, ACM for Development Services Justin McCarthy, ACM for Redevelopment Mark Greenwood, City Engineer Amir Hamidzadeh, Director of Building & Safety Phil Drell, Director of Community Development Paul S. Gibson, Director of Finance/City Treasurer Teresa L. La Rocca, Director of Housing Michael J. Errante, Director of Public Works David Yrigoyen, Director of Redevelopment Robert P. Kohn, Director of Special Programs M. Gloria Martinez, Records Technician III. ADJOURN TO CLOSED SESSION Request for Closed Session: Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING DECEMBER 11, 2003 1) Property: APNs 653-740-001/002/003 APNs 653-400-045/046/047/048 APNs 653-360-010/011/012 Negotiating Parties: Agency: Carlos Ortega/Justin McCarthy/ Palm Desert Redevelopment Agency Property Owner: Palm Desert Redevelopment Agency Other Parties: Michael Marix Cornerstone Developers, Inc. Under Negotiation: x Price x Terms of Payment With Agency Board concurrence, Chairman Benson adjourned the meeting to Closed Session at 3:02 p.m. She reconvened the meeting at 4:00 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: None V. AWARDS, PRESENTATIONS, AND APPOINTMENTS None VI. CONSENT CALENDAR A. MINUTES of the Regular Meetings of the Redevelopment Agency of November 13, and November 27, 2003. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant Nos. 109RDA, 114RDA, 117RDA, 119RDA, 110-Housing, 115-Housing, 117-Housing, 120-Housing, 111HA, and 116HA. Rec: Approve as presented. C. CITY'S/AGENCY'S PORTFOLIO MANAGEMENT SUMMARY for October 2003 and Account Statements for Deferred Compensation Plans for the Quarter Ending September 30, 2003 (Joint Consideration with the Palm Desert City Council). Rec: Receive and file. 2 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING DECEMBER 11, 2003 D. REQUEST FOR AUTHORIZATION to Solicit Bids for Fabrication and Installation of Monument Signs at the Entrada del Paseo Project (Contract No. R22200). Removed for separate consideration under Section VI I, Consent Items Held Over. Please see that portion of the Minutes for Agency Board discussion and action. E. REQUEST FOR APPROVAL of Contract Close-out Change Order No. 7 to Contract No. R19720 — Construction of Civil Improvements and Site Infrastructure for the Entrada del Paseo Project. Rec: By Minute Motion: 1) Approve Change Order No. 7 for $47,898.76 and a 24-calendar day time extension to the subject contract with Dateland Construction, Coachella, California; 2) authorize the Chairman to execute same — funds are available in the Entrada del Paseo Capital Budget for FY 2003/04. F. REQUEST FOR ACCEPTANCE OF WORK for Contract No. R20960 — Construction of Water Feature at the Entrada del Paseo Project (Rock & Waterscape Systems, Inc., Irvine, CA). Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project, and waive assessment of liquidated damages. G. REQUEST FOR ACCEPTANCE OF WORK for Contract No. R21090 — Construction of Landscape and Irrigation Improvements for Entrada del Paseo Project and Eric Johnson Gardens (Mark Logan Landscape, Inc., La Quinta, CA). Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project, and waive the assessment of liquidated damages. H. REQUEST FOR AUTHORIZATION to Negotiate a Design Contract for the New Multi -Use Building at Entrada del Paseo (Contract No. R22210). Removed for separate consideration under Section VI I, Consent Items Held Over. Please see that portion of the Minutes for Agency Board discussion and action. 3 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING DECEMBER 11, 2003 Member Ferguson removed Items D and H for separate discussion under Section VII, Consent Items Held Over. Upon motion by Crites, second by Kelly, the remainder of the Consent Calendar was approved as presented by a 5-0 vote. VII. CONSENT ITEMS HELD OVER D. REQUEST FOR AUTHORIZATION to Solicit Bids for Fabrication and Installation of Monument Signs at the Entrada del Paseo Project (Contract No. R22200). Member Ferguson stated that his concern was the same for both this item and Item H below. When the 12-Acre Committee was put together, the idea was to have a committee similar to Desert Willow that would make recommendations to the full City Council. While he recognized that these are recommendations, he said he would prefer that the Council look at monument development as a whole to make sure everyone is comfortable with it. Development Manager Lauri Aylaian stated that the recommendation for selection of a firm was not a recommendation for architecture. The firms were considered based on their qualifications, experience, hourly rates, and response to an invitation to suggest design ideas and show their work. They were not selected based on their architecture; in fact, the drawings submitted by the top -ranked firm were specifically identified by the Committee as being not the direction they wanted the architecture to take. Member Ferguson stated that in discussing this with Vice Chairman Crites, he said there was a remarkable difference in the submissions, design objectives, themes, etc. Whoever is going to design that building needs to incorporate with the Visitors' Center building and the overall architecture with Cuistot. He said he would like to look at that. Ms. Aylaian noted that the submissions were not in any size or form that would have been able to be attached to the staff report, although she did have the boards available for the Board to review. She said the field had been narrowed down to three architects (Patel Architecture, Kristi Hanson Architects, Inc., and Prest-Vuksic Architects) who were felt to be worthy of further consideration. Each of the firms had some pluses and minuses. The Committee was not able to reach a decision or to rank them just based on their qualifications, so they proposed that an assignment be given to each of them and offer $1,000 honorarium for that. They were given a limited amount of time, two weeks, to come back and show what their architectural vision was. They were told basically just the size of the building and who it 4 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING DECEMBER 11, 2003 would be used by because they did not want to dictate to them what the architecture would look like. The Committee just wanted to see how creative they would be and how they would respond in two -weeks' time. She reviewed the drawings that were submitted by Kristi Hanson Architects, noting that she had shown graphically how she would like to approach the floor pattern and layout for the building. She said Ms. Hanson also included photographs of other types of projects she had seen to kind of give a flavor or concept for her vision. Vice Chairman Crites noted that the Committee members ranked the firms one, two, and three, and he felt it was fair to say that there was high respect from everyone on the Committee for Ms. Hanson's work, but what was submitted to the Committee, if it were an RFP, would have been called "non- responsive" because there were not any elevations, etc. He said she did not submit a real packet of information that would allow the Committee to have made the kinds of judgments they were comfortable in making. Ms. Aylaian reviewed the submission by Prest-Vuksic Architects, noting they had provided a floor plan, a layout of what they wanted to do, as well as a representative elevation. The Committee generally felt that the floor plan had some good aspects and elements to it, but there was not much respect for the use of space or efficiency of space. There was a very large, cavernous lobby that was not really used for anything, and the architecture was fine but not deemed as being particular exciting or innovative. Upon question by Member Ferguson, Ms. Aylaian noted that this building will be just west of the Visitor Information Center. The orientation of the building, how it is laid out, and how it presents its front is yet to be determined. She noted the final submittal was from Patel Architecture, and they had a face toward Highway 111 and another toward the project itself. She said they provided a floor plan and a pretty extensive submittal, and they appeared to be really interested in and committed to the project. This was the firm the Committee was recommending. She noted that the first task would be to sit down and actually establish the program for the building and then work with the Committee to get its design concepts and input and develop a design that is appropriate for the site. Mr. McCarthy noted that the Committee offered the honorarium as an inducement for these firms to go to the extra level of effort, and he asked the Agency Board to keep that in mind in its deliberations. MR. TIM BARTLETT, 73-382 Salt Cedar, said he felt the design of the Visitors' Center and the multi -purpose building was going to be interesting, but he was wondering if the Council would use the same scrutiny it does on other projects and consider another potential plan of where those buildings 5 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING DECEMBER 11, 2003 sit. He reviewed possible changes, such as moving the Visitors' Center to the other side of the street. Member Ferguson asked if Mr. Bartlett had reviewed the monument signage, and he responded that he had done so. Upon question by Member Ferguson relative to color selections, Ms. Aylaian noted that the bottom part that says "Entrada del Paseo" will be out of metal and will be a natural rusty color. The tablet portion behind it is out of aluminum painted to match the colors on some of the buildings, so it will be natural colors. Member Benson added that when they went out and looked at them on the site, they moved one back farther on the right so that people coming from the west to get into the center would see what is there before they get to the turn. Ms. Aylaian said there was great concern about the readability of the signs. Member Ferguson moved to, by Minute Motion, authorize solicitation of bids for the subject project. Motion was seconded by Crites and carried by a 5-0 vote. H. REQUEST FOR AUTHORIZATION to Negotiate a Design Contract for the New Multi -Use Building at Entrada del Paseo (Contract No. R22210). Please also see discussion under Item D above. Member Ferguson said he was not comfortable the Board was going through this in as great a detail as it did with the Desert Willow Clubhouse. He said he would like to go through these details. He felt what is done with the rest of the site and what policy direction is taken should be a recommendation from the Committee, but the rest of the Council/Agency Board should sit down and think about how it wants the balance of the site finished out, including placement of the Visitors' Center and the Chamber building. Vice Chairman Crites said that perhaps after the next Entrada meeting would be time to have a Study Session for input on design criteria, etc., perhaps on January 22nd. He said although it may have been an error in how it was discussed with staff, it was the Committee's intention to make sure there was a presentation at this meeting rather than having it as a Consent Calendar item on the Agenda. Member Benson said she had also mentioned to Mr. McCarthy that before the architect even starts doing anything, he needs to be advised of the Council/Agency Board's conception of what those two buildings are together. She said a lot of the architects in their drawings forgot about the public service part and made it mostly Chamber, and she wanted to make sure the 6 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING DECEMBER 11, 2003 architect knows when he starts the final drawings that there are two distinct uses in there. Upon comment by Member Ferguson relative to the envisioning process for the Visitors' Center and Chamber building, Ms. Aylaian said she felt this was particularly important. She said she had discovered in looking at the architects that despite the fact that there was a white paper on the multi -use building describing its size and how it would be used in the components, that was only given only cursory review. She said she did not feel confident the Council had given good direction as far as what they want in that building. She suggested that the Study Session also include that discussion so that staff gets good direction on that building. Member Ferguson moved to moved to, by Minute Motion, authorize staff to: 1) Enter into negotiations with Patel Architecture, Rancho Mirage, California, for a professional services agreement for the design of the new Multi -Use Building at Entrada del Paseo; 2) pay each of the three finalists (Patel Architecture, Kristi Hanson Architects, Inc., and Prest-Vuksic Architects) $1,000 honorarium for their time spent in preparing design concepts, with the understanding that the City Council/Agency Board will meet in a Study Session on January 22, 2004, at 2:30 p.m., for input on design criteria, recognizing that the ultimate final design will require City Council/Agency Board approval. Motion was seconded by Crites and carried by a 5-0 vote. VIII. RESOLUTIONS NOTE: THE FOLLOWING ITEM WAS LISTED ON AN AGENDA ADDENDUM POSTED 72 HOURS PRIOR TO THE MEETING. A. RESOLUTION NO. 487 - A RESOLUTION OF THE PALM DESERT REDEVELOPMENT AGENCY, DESIGNATING THE CHAIRMAN OF THE AGENCY BOARD TO SERVE ON THE AUTHORITY COMMISSION OF THE RIVERSIDE COUNTY PALM DESERT FINANCING AUTHORITY. Vice Chairman Crites moved to waive further reading and adopt Resolution No. 487. Motion was seconded by Kelly and carried by a 5-0 vote. IX. NEW BUSINESS None X. CONTINUED BUSINESS None 7 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING DECEMBER 11, 2003 XI. OLD BUSINESS A. REQUEST FOR APPROVAL OF SOUTHERN CALIFORNIA EDISON (SCE) AND VERIZON WORK ORDERS FOR THE LUPINE LANE UNDERGROUNDING PROJECT. Vice Chairman Crites moved to, by Minute Motion, approve: 1) SCE Work Order No. 6779-7172, 27105 in the amount of $25,918; 2) Verizon Work Order No. 0547-7P001-DJ in the amount of $30,104; 3) appropriation of $56,022 to Account No. 850-4255-464-4001 from Agency Unobligated Funds for said Work Orders. Motion was seconded by Kelly and carried by a 5-0 vote. XII. PUBLIC HEARINGS A. REQUEST FOR APPROVAL OF PURCHASE AND SALE AGREEMENT BETWEEN THE PALM DESERT REDEVELOPMENT AGENCY AND MARK AND JODIE RATLIFF (CONTRACT NO. C22190) (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Mr. Ortega noted the staff report and recommendation in the packets. Mayor/Chairman Spiegel declared the public hearing open and invited testimony FAVORING or OPPOSING this request. With no testimony offered, he declared the public hearing closed. Mayor Pro TemNice Chairman Crites moved to waive further reading and adopt: 1) City Council Resolution No. 03-125, approving the sale of property by the Palm Desert Redevelopment Agency to Mark and Jodie Ratliff for development pursuant to the Redevelopment Plan for Project Area No. 1, As Amended; 2) Redevelopment Agency Resolution No. 486, approving a purchase and sale agreement and escrow instructions with Mark and Jodie Ratliff for development pursuant to the Redevelopment Plan for Project Area No. 1, As Amended. Motion was seconded by Kelly and carried by a 5-0 vote. XIII. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AGENCY COUNSEL None 8 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING DECEMBER 11, 2003 C. CHAIRMAN AND MEMBERS OF THE AGENCY 1. Member Kelly asked for information regarding the Magnesia Falls Drive Project and Portola Avenue. Staff responded that paving will occur on December 22, in conjunction with Palm Desert Middle School's and Lincoln Elementary's holiday break. Member Kelly asked that specific attention be given to traffic control during that process. XIV. ADJOURNMENT With Agency Board concurrence, Chairman Spiegel adjourned the meeting at 8:32 p.m. ATTEST: RAtHELLE D. KLASSEN, SECRETARY ROBERT A. SPIEGtC, COWAIRMAN PALM DESERT REDEVELOPMENT AGENCY 9