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Home My WebLink About2009-04-09MINUTES REGULAR PALM DESERT REDEVELOPMENT AGENCY MEETING THURSDAY, APRIL 9, 2009 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Spiegel convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member Jean M. Benson Member Jim Ferguson Vice Chairman Cindy Finerty Member Richard S. Kelly Chairman Robert A. Spiegel Also Present: John M. Wohlmuth, City Manager/RDA Executive Director David J. Erwin, City Attorney Sheila R. Gilligan, ACM for Community Services Homer Croy, ACM for Development Services Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Rachelle D. Klassen, City Clerk Bo Chen, City Engineer Russell Grance, Director of Building & Safety Lauri Aylaian, Director of Community Development Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Steve Brooker, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire Andrew Shouse, Asst. Chief, Palm Desert Police/Riverside Co. Sheriffs Dept. Grace L. Mendoza, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Request for Closed Session: MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING APRIL 9, 2009 Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: APN 627-071-016 (44-850 San Antonio Circle, Palm Desert) Negotiating Parties: Agency: Justin McCarthy/Martin Alvarez/City of Palm Desert/ Palm Desert Redevelopment Agency Property Owner: Amber Witte, Aubrey Witte Under Negotiation: x Price x Terms of Payment 2) Property: APNs 637-170-028 and 637-170-027 Negotiating Parties: Agency: Justin McCarthy/Mark Greenwood/Martin Alvarez/ City of Palm Desert/Palm Desert Redevelopment Agency Property Owner: The Warner Trail Maintenance Association Under Negotiation: x Price x Terms of Payment Mr. Erwin asked for City Council's/Agency Board's consideration of adding five additional names and the respective Assessor's Parcel Numbers to Property Negotiation Item No. 2 that had been inadvertently omitted from the agenda. Upon a motion by Finerty, second by Ferguson, and 5-0 vote of the City Council/Agency Board, the following five names and Assessor's Parcel Numbers were added to Property Negotiation Item No. 2 above, pursuant to Government Code Section 54956.8. Gustavo Gonzalez - APN 637-170-033 Patricia Lewis - APN 637-170-032 Theresa Green - APN 637-170-031 Gayland Trousdale - APN 637-170-030 Rodney Cosgrove - APN 637-170-029 With Agency Board concurrence, Chairman Spiegel adjourned the meeting to Closed Session at 3:04 p.m. He reconvened the meeting at 4:00 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. AWARDS, PRESENTATIONS, AND APPOINTMENTS None 2 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING APRIL 9, 2009 VI. CONSENT CALENDAR A. MINUTES of the Regular Redevelopment Agency Meeting of March 26, 2009. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AGENCY TREASURY - Warrant Nos. 189RDA, 203RDA, 205RDA, 210RDA, 190-Housing, 203-Housing, 206-Housing, 211-Housing, 191HA, 207HA, and 212HA. Rec: Approve as presented. C. REQUEST FOR ACCEPTANCE OF WORK for Contract No. R28170 — Deconstruction of the Country Village Apartments, 42-455 Washington Street (Three D Service Company, Inc., Pomona, CA). Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project. Upon a motion by Finerty, second by Ferguson, and 5-0 vote of the Agency Board, the Consent Calendar was approved as presented. VII. CONSENT ITEMS HELD OVER None VIII. RESOLUTIONS None 3 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING APRIL 9, 2009 IX. NEW BUSINESS A. REQUEST FOR APPROVAL OF THE PURCHASE OF FURNISHINGS FOR THE HENDERSON COMMUNITY BUILDING IN AN AMOUNT NOT TO EXCEED $37,566.89 FOR MOVABLE TABLES, ADDITIONAL CHAIRS, AND PATIO FURNITURE (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Member/Councilmember Benson moved to, by Minute Motion: 1) Approve the purchase of furnishings from Total Plan Business Interiors, Rancho Mirage, California, for the Henderson Community Building in the amount of $22,733.39 —funds in the amount of $21,696.60 are available in Account No. 400-4367-433-4001; 2) appropriate an additional $1,036.79 from the Parkview Office Complex/Henderson Community Building Fund, Account No. 510-4195-495-3370, to Account No. 400-4367-433-4001 for this purpose; 3) direct staff to store, surplus, or retain the existing conference room table for use at a City property; 4) approve the purchase of permanent furnishings for the Henderson Community Building from Landscape Forms, Inc., Kalamazoo, Michigan, in the amount of $14,833.50 — funds are available in Account No. 850-4358-433-4001. Motion was seconded by Ferguson. Project Coordinator Heather Beck noted the staff report and offered to answer questions. Chairman/Mayor Spiegel stated that last October the City invested $99,000 on tables and chairs, and that now it was considering getting rid of them. Ms. Beck responded the original cost for the one table was $8,600. Further responding, she said the plan was to keep the chairs. She said the original $99,000 included three tables, credenzas, chairs for the tables, and historical photographs. Chairman/Mayor Spiegel stated that according to the minutes, it appeared Vice Chairman/Mayor Pro Tem Finerty had changed her mind. Vice Chairman/Mayor Pro Tem Finerty disagreed, stating she would probably vote against the recommendation. She said the community was recommending different types of tables and chairs that are movable; however, the current chairs were movable and thought people could work around the tables. The City had a subcommittee comprised of herself and Member/Councilman Ferguson, and they came up with something they thought would look nice in the room aesthetically. They did not think that portable chairs and tables were aesthetically pleasing given the style of the building and the first-class nature that it represented. She said some members of the community felt otherwise, so she approached Redevelopment Manager Martin Alvarez regarding their concern. She said 4 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING APRIL 9, 2009 it was important that it be brought to the entire Council because it wasn't a decision that she alone should make. Chairman/Mayor Spiegel read a portion of the May 13, 2008, Minutes where then Member/Councilmember Finerty stated "the original set of furniture presented was collapsible and stackable, but the subcommittee did not feel that type of furniture was appropriate for this building. The building is nice and modern and the subcommittee chose fabrics that were striking that complimented style. The problem now was whether or not to accommodate a large group and lessen the aesthetics, and it was a choice the Council now needed to make. She didn't know what types of groups were looking to use the Henderson building versus who went to the Portola Community Center, but for the amount of money spent on the Henderson Community Building, she felt the furniture needed to be represented well." He said six months with the furniture was not a good test. Vice Chairman/Mayor Pro Tem Finerty responded that it needed to be understood that she was carrying the wishes of residents who had complained to her, and she may not agree with what they want. She still believed the furniture that was purchased was appropriate, but this matter needed to be brought to the entire Council to evaluate. Aesthetically the City should keep the current furniture, but additional chairs to accommodate more people and furniture for the patio were items the Henderson Building currently didn't have. Chairman/Mayor Spiegel agreed the patio needed furniture because it was beautiful, and it needed to be used. Member/Councilman Kelly said the motion was not made by options. Vice Chairman/Mayor Pro Tem Finerty pointed out that the staff report included the cost of the patio furniture, and on page two was an option "to approve the purchase of the patio furniture at a cost of $14,833.50." Chairman/Mayor Spiegel stated he had asked staff to look for a vendor locally that could provide patio furniture and wondered if they had an opportunity to do so. Ms. Beck replied there were products that could be purchased locally, however, staff had concerns with them. The products proposed to Council were chosen for its durability and sustainable attributes with the ability to secure them to the patio, but there were other options that staff could explore. 5 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING APRIL 9, 2009 Member/Councilman Kelly stated he was in favor of purchasing patio furniture, but he was not in favor of changing out all the furniture that was purchased only six months ago and would vote against the current motion. Ms. Beck stated it was recently brought to her attention that the Workforce Housing Grant was a possible source of reimbursement for these cost, which was something to consider when casting a decision. Vice Chairman/Mayor Pro Tem Finerty stated the cost for the movable tables was $8,513, additional chairs were $14,220, and the patio furniture was $14,833. Member/Councilman Ferguson withdrew his motion because he had a substitute motion in mind. Member/Councilmember Benson stated she understood there were many complaints but thought the furniture was aesthetically pleasing as well. She thought the City should keep the furniture a while longer and approve the purchase of the patio furniture. Member/Councilmember Benson moved to, by Minute Motion, approve purchase of the proposed patio furnishings, only, in the amount of $14,833.50 — funds are available in Account No. 850-4358-433-4001. Motion was seconded by Ferguson and carried by a 5-0 vote. B. REQUEST FOR AUTHORIZATION TO NEGOTIATE A PROFESSIONAL SERVICES CONTRACT WITH ASSOCIATION RESERVES, INC., FOR THE PURPOSE OF CONDUCTING A FULL REPLACEMENT RESERVE STUDY IN AN AMOUNT NOT TO EXCEED $49,250 FOR CERTAIN HOUSING AUTHORITY PROPERTIES (CONTRACT NO. R28770) (JOINT CONSIDERATION WITH THE PALM DESERT HOUSING AUTHORITY). Vice Chairman/Mayor Pro Tem Finerty moved to, by Minute Motion, authorize: 1) Staff to negotiate a Professional Services Contract with Association Reserves, Inc., Calabasas, Califomia, in an amount not to exceed $49,250; 2) the Executive Director to finalize and the Chairman to execute the contract and any documents necessary to conduct the Replacement Reserve Study — funds are available in the Housing Authority's Professional Services Budget. Motion was seconded by Ferguson and carried by a 5-0 vote. 6 MINUTES PALM DESERT REDEVELOPMENT AGENCY MEETING APRIL 9, 2009 X. CONTINUED BUSINESS None XI. OLD BUSINESS None XII. PUBLIC HEARINGS None XIII. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AGENCY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AGENCY None XIV. ADJOURNMENT With Agency Board concurrence, Chairman Spiegel adjourned the meeting at 5:40 p.m. ATTEST: l itik ROBERT/A. SPIEGEL/CHAIRMAN RA HELLE D. KLASSEN,SECRETARY PALM DESERT REDEVELOPMENT AGENCY 7