HomeMy WebLinkAboutCC RES 79-038RESOLUTION N0. 79-38
A RESOLUTION OF THE CITY COUNCIL OF TNE CITY OF PAI,PZ
DESERT, CALIFORNIA, ADOPTING A POLICY FOR REIMBURSE-
MENT OF EXPENSES FOR CONFERENCE ATTEI�DANCE BY CITY
REPRESENTATIVES.
BE IT HEREBY RESOLVED that the City Council of the City of Palm
Desert, California, does hereby adopt the following policy relative to
reimbursement of expenses for conference attendance by City represen-
tatives:
GENER.AL
The City will pay for approved expenses for all conference
attendance by City representatives for which budget provisions have
been made, or for which special provision has been made by City
Council during the budget year. During the budget setting process,
the Council will give particular attention to out-of-state travel
and will set definite limits on the number of out-of-state trips.
Any deviation from such limit will require specific Council approval.
A1lowable expenses wiZ1 include transportation, lodging, meals,
registration, telephone and telegraph, tips, and other bona fide
expenses relating directly to conference attendance. This will include
expenses which are sponsored by or directly associated with the busi-
ness of the conference or which are for City-sponsored group meals
producing beneficial results for the City. The same policies will
apply to all City representatives, regardless of position.
TR.ANSPORTATION
City delegates will be reimbursed for the equivalent of coach
airfare if convenient air transportation is available to the conference
destination. If such transportation is not available, the delegate
may usz and be reimbursed for the next highest form of air travel. If
a personal vehicle is used, the delegate will be reimbursed at the
current rate provided for in City regulations.
ROOM REIMBURSEMENT
The City wi11 pay the full room cost for delegates. If a
delegate uses a double room for self and spouse, the City will pay the
single rate, except as otherwise contained herein.
CITY PA1'i�1ENT FOR SPOUSES
In the interest of obtaining maximum value from certain con-
ferences, there is merit in attendance by the spouses of delegates.
In such instances, the City will pay for the spouses' expenses as if
he or she were a delegate.
CONFERENCES FOR WHICH THIS SECTION APPLIES ARE:
a) The League of California Cities Annual General Conference.
b) The New Mayors' and City Councils' Institute.
c) Meal meetings of the California Contract Cities Association.
d) Meal meetings of the Riverside County Mayors' and Council-
men's iroup.
e) Meal meetings of the Citrus Belt Division, League of
California Cities.
f) Such other meetings as may be specifically approved in
advance by the City Manager or Mayor and Council.
Page 1 of 2
RESOLUTION N0. 79-3�
PASSED, APPROVED, and ADOPTED by the City Council of Che City
of Palm Desert, California, on this 26th day of April , 1979,
by the following vote, to wit:
AYES: Brush, McPherson, Newbrander, Mullins
NOES: None
ABSENT: j�ilson
ABSTAIN: None
ATTEST:
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