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HomeMy WebLinkAboutCC RES 81-089RESOLUTION N0. 81-89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, RECOGNIZING THE CITY OF PALM DESERT EMPLOYEES' ORGANIZATION. WHEREAS, it is desirable that there be an organization repre- senting City employees in personnel and social activity matters; and WHEREAS, such an organization can overcome the problems o� fragmentation which occur when individuals attempt to communicate with the City Administration; and WHEREAS, such an organization will enhance and expedite the meet-and-confer process required by law. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Palm Desert, California, does hereby recognize the City of Palm Desert Employees' Organization as the unit which repre- sents City employees to the administration, and further, that the By-laws of said organization, attached hereto and made a part hereof as Exhibit "A", are recognized as the official rules of conduct for the Palm Desert Employees' Organization. PASSED, APPROVED, and ADOPTED by the City Council of the City of Palm Desert, California, on this llth day of June , 1981, by the following vote, to wit: AYES: NOES: ABSENT: Puluqi, Snyder and Newbrander None McPherson and Wilson ABSTAIN : None ATTEST: :-z..� CITY OF PALM DESERT, RES�LUTION 81-89 Exhibit "A" CITY OF PALM DESERT EMPLOYEES ORGANIZATION BYLAWS * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ARTICLE I - NAME The name of this Organization shall be: City of Palm Desert Employees Organization hereinafter referred to as Organization. ARTICLE II - PURPOSE AND SCOPE OF REPRESENTATION A. PURPOSE This Organization is organized for collective and individual representation of inembers to the City of Palm Desert Administration in all matters relating to employment conditions and employer/employee relations, including, but not limited to, employee wages, hours, classifications, work and job descriptions and such other terms and conditions of employment as may properly be the subject of such representation. In addition, the purpose of the Organization is to increase the effectiveness of communication that exists between employees and the Administration and/or City Council. B. SCOPE OF REPRESEN7ATION The primary scope of representation of said Organization is: 1. Meet and confer with Administration and/or City Council regarding wages, salaries, hours, benefits and all other matters pertaining to employer/ employee relations. 2. Represent employees in any and all matters subject to establ.ished..policies and procedures of the City. 3. Be available to Administration to provide increased communications between Administration and employees. 4. Organization's appointed or elected representatives shall be respon- sible for gathering information, compiling statistics and submitting requests and/or suggestions regarding wages, salaries, hours, and benefits. 5. Assist Administration in evaluation and development of employees' benefits. 6. The Organization shall be allowed a reasonable amount of time for Organization business. Time allotted to representatives shall not interfere with the operation of the City and shall first be cleared through affected department heads. As a guideline, the amount of time allotted to organization activities should not exceed one man- hour per week for every 10 members or fraction thereof. The secondary scope of representation of said Organization is: 1. The Organization shall have a monthly meeting of the general member- ship. 2. A quarterly meeting between the general membership with City Manager shall be held. Such meeting shall be held concurrently with that particular general membership meeting. 3. The Organization shall be the responsible group for development of social activities for City employees and officials. ��) ORGANIZATION BYLAWS ****************************************** ARTICLE III - MEMBERSHIP Membership of this Organization shall consist of two cat2gories: Represented and Associate. Represented members shall be composed of all employees considered to be general, nonsupervisory employees. Associate members are employees of the City (elective or appointive) who are restricted by Taw, or otherwise, from being represented members, and who choose to be members of the Organization. Associate members shall have no right to vote, or hold office, but shall be eligible to participate in any and all Organization programs that are designated as being open for associate members. ARTICLE IV - MEMBERSHIP DUES The Organization shall not collect dues. ARTICLE V- OFFICERS, THEIR ELECTION AND DUTIES A. ELECTIONS 1. 2. 3. 4. 5. 6. The Organization shall be governed by a Board of Directors which shall have the authority to control all business and affairs of the Organization. All Directors shall serve for a term of one (1) year, beginning on the day of the November Board meeting. A Director must be a represented member. ?he Board of Directors shall constitute 10% of the Organization, or a minimum of three (3) and a maximum of five (5). Directors shall be elected in October and shall be elected by a majority vote of the membership at the meeting. Whenever a vacancy occurs in a directorship, the Organization shall elect a replacement within one (1) month. B. RECALL OF DIRECTORS Directors are subject to recall by balloting of the members of the Organization at th� request of 25% of the members. The Board shall approve, in advance, the procedures to be used for the recall balloting. In recall efforts, a two-thirds vote of those balloting is required for recall. C. DUTIES 1. Members of the Board of Directors shall equally share responsibility. The Board shall determine who among them will preside over meetings of the Organization. 2. 7he Board shall receive reports from committee chairpersons on all matters pertaining to the respective committees, including complaints or grievances. �2) RESULUTION N0. 81 � Exhibit "A" 0 ORGANIZATION BYLAWS *************************************��*** ARTICLE V (cont.) 3. The Board shall bring to the attention of the Organization all matters of interest to the Organization and shall represent individually and/or as a aroup in matters pertaining to their welfare. '� 4. The Board shall perform the duties delegated to them by these Bylaws � and shall transact all business or matters of the Organization to their i respective divisions. 5. The majority of the Directors present at a regular or special meeting of the Board shall constitute a quorum for all purposes and a majority vote of those Directors present shall govern the acts and policies of the Board. Each Director is entitled to one (1) vote. ARTICLE VI - MEETINGS A. BOARD OF DIRECTORS MEETINGS: The Board shall meet on the last Wednesday of each month. If a holiday falls upon the designated meeting day, the meeting shall be held on the last Tuesday of that month or a day prearranged by the Board. The Director assigned to chair the Board meeting for that month shall provide for each Board member a list of ineeting dates, times, and locations. Unless otherwise revised, this listing shall serve as official notice of ineeting. Special meetings of the Board may be called by a majority of the Board with ihree (3) days notice to all Board members. A majority of the Board members shall constitute a quorum for a Board meeting. B. ORGANIZATION MEETINGS: Organization meetings shall be held monthly, the second Wednesday of each month, during the lunch hour and shall not interfere with City business. If a holiday falls upon the desi�ated meeting day, the meeting shall be held on the second Tuesday of that month or a day determined feasible by the Board of Directors. The Director assigned to chair the meeting shall arrange for an agenda noti- fying each member of the items for discussion and place, date and location of the meeting to be sent to each Organization member one week prior to the meeting. The rules contained in "Roberts' Rule of Order" shall be followed in all cases to which they are applicable, except when in conflict with specific provisions in these Bylaws or the special rules of order of this Organization. Twenty percent (20%) of the represented membership shall constitute a quorum for an Organization meeting. All matters requiring the approval of the membership may be approved by a majority vote of the membership attending the scheduled meeting. Only one vote will be allowed per member. If a member can not attend a meeting because he/she must be on duty, he/she can deliver his/her vote to a Director prior to the Organization meeting. (3) ORGANIZATION BYLAWS * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ARTICLE VII - COMMITTEE5 A. STANDING COMMITTEES 1. Salar and Frin e Benefit Committee: It shall be the duty of this committee to review a matters pertaining to salaries, insurance, retirement, vacation, hours and all other matters pertaining to employ- ment. The full Board sha11 sit on this committee. 2. Social Committee: It sha11 be the duty of this committee to organize all social activities of the Organization. 3. Communit Affairs: This committee shall involve the Organization in in c arita e or other activities of benefit to the community. Act- ivities could include, for example, blood drives and employees' contribution to the United Way. B. SPECIAL COMMITTEES The Board of Directors may appoint special committees as are advantageous and/or needed to conduct the affairs of the Organization. C. COMMITTEE PERSONNEL All corr�nittees shall include at least one (1) Director, and as many other members of the Organization as may be deemed needed by the Board. � D. DISCHARGE OF COMMITTEES The Board of Directors may discharge any special committee or any members of any committee. ARTICLE VIII - AMENDMENTS AND RATIFICATIONS A. AMENDMENTS Amendments may be proposed by any member of the Organization by petition presented to the Board of Directors when signed by not less than ten percent (10%) of the represented members of the Organization. B. RATIFICATION Amendments to the Bylaws shall be ratified by two-thirds (2J3} of the repre- sented membership by written ballot after 30 days published notice and shall be in full force and effect immediately upon adoption. ARTICLE IX - MISCELLANEOUS PROVISIONS No member of this Organization, either active or otherwise, shall be personally or otherwise liable for any of the debts, 1iabilities and/or obligations of this Organization. This Organization may accept gifts, legacies, donations and/or contributions as may be deemed necessary by the Board of Directors. (4)