HomeMy WebLinkAboutCC RES 85-134RESOLUTION 85-13d
a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT.
C:AL[FORNIA, RESCINDING RESOLUTION N0. 83-7 ANO ADOPTING A POLICY
FOR REIMBURSEMEI�T Of EXPENSfS FOR CONFERENCE OR FUNCTJON ATTEN-
QANCE BY CITY REPRESENTATIVES.
BE IT HEREBY RESOLVED that the City Council of the City of
F'alm Desert� California. does hereby rescind Resolution No. 83-7
and adopts the �ollowing policy relative to reir�bursement of
e�xpenses for conference and function attendance by Cfty represen-
tatives:
GENERAL
The City will pay approved expenses for attendance by City
representatives at all conferences and functions for which
t�udget provisions have been made. or for which special provi�.j,on
r�as been made by the City Council during the budget year. �
C�uring the budget setting process. the Council will give par-
t:icular attention to out-of-state travel and wil' set definite
limits on the number of out-of-state trips. Any deviation from
such limit will require specific Cour,cil approval.
Allowable expenses will incluCe transportation, lodging,
meals, registration, telephone and telegraph, tips. and other-
t�ona fide expenses relating directly to conference or function
attendance. This will include expenses which are sponsoreci by ��r
clirectiy associated with the business of the conference or
f"unction, or which are for City-sponsored graup meal� �roducing
t�eneficial results for the City. The same polic;es wil', �ap1�-
to all City representatives, regardless of po�ition.
TRANSPORTAT[ON
C i ty de 1 egates wi 1 1 be re i mbursed for tt�e ��qu i va 1 �r.t �f
c�oach airfare if convenient air transportation is avail�ble to
t:he conference destination. If such transportation is not
�ivailable, the delegate may use and be reimbursed for the next
fiighest form of air travel. If a personal vehicle is used. the
cfelegate will be reimbursed at the currert rate provided for in
C:ity regulations, however. said reimbursement will not excePd
t:he coach airfare rate available to the destir,�tion.
ROOM REIMBURSEMENT
The City will p�y the full room rost For the delegates only.
CITY PAYMENT FOR SPOUSES
In the intere�t of obtainin� maximum v,�1ue from �_ert3in
f=unctions. there is merit in attend,�nce by the �pouses of
cielegates. In such instan�es, the City will p�y for the spouses'
expenses as if he cr she were a delegatc.
Functions for Which This Section Appiies Are:
a) Dinner Meetings of
Councilmens' Group.
b) Dinner Meetings of
California Cities.
c) Dinner Meetings of
Association.
d) Dinner Meetings of
Governments.
the R i vers i de County Mayors' :�r�d
the Citrus Belt Division, League of
the California Contract Cities
the Coachella Valley Association ot
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RESCENDED
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RESOLUTION N0. 85-134
e) Such other ��nctions �s m3y be �pecifically r�commended
by the City Mar,ager and approved in advance by the
Mayor or City Council.
PASSED. APPROVED, and ADOPTED by the City Council of Palm
Desert, California, on this 19th day of December. 1985, by the
following vote. to wit:
AYES: Ben�on, Jackson, Snyder, Wilson and Kelly
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
�
t �
RI HARD S. KE L. MAYO
� \�►�� . � �l- � '.l �, � � 1
SHEILA � GILLIGAN' CI Y CL RK
CITY OF I�ALM DESERT. CALIFORNIA�