HomeMy WebLinkAboutCC RES 91-0700
RESOLUTION N0. 91-70
A RESOlUTION OF THE CITY OF PALM OESERT,
CALIFORNIA, ESTABLISHING AN INJURY PREVENTION
PROGRAM POLICY FOR CITY EMPLOYMENT
MHEREAS, Title 8, Section 3203 of the California Code
of Regulations, requires every employer adopt in writing an
Injury Prevention Program.
MHEREAS, as a responsible employer, it is the City's
policy to maintain an active safety program designed to eliminate
occupatlonai related illnesses and injuries among its employees.
NHEREAS, the Clty has recognized its responsibility to
provide each employee with a safe end healthful work environment.
MHEREAS, the Injury Prevention Program will establish
safety policies, training and communication processes.
NOM, THEREFORE, BE IT RESOLVED, by the City Council of
the City of Palm Desert, California, an Injury Prevention Policy
is hereby established. A copy of said policy being attached
hereto marked "Exh i b i t A" , and by such reference made a part
hereof as though herein set out tn full, to be effective
immediately.
PASSED, APPROVED, AND ADOPTED by the C i ty Counc i 1 of
the City of Palm Desert, Californla on this l3th day of June,
1991 by the following vote:
AYES: BENSON, CRITES, KELLY AND SNYDER
NOES: NONE
ABSENT: WILSON
ABSTAIN: NONE
�
WALTER H. SNYDER, MAYO
ATTEST: 1 �"
; , � . '� � �' _ _ �
�HEILA R. GILI/IGAN, GIJrY CLERK
CITY OF PALM 6ESERT, �ALIFORNIA
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CITY OF
PALM DESERT
Inj�
Prevention
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Program
RESOL�?TION N0. 91-70
CITY OF PALM DESERT [NJURY PREVENTION PROGRAM
Tab�e �� Contents
��ty M���9er's Message
SECTION I - INTRODUCTION
'.0
�
�.t
1.Z
1.3
Defir?*ions
General
Sccpe
Goal
SECTION II - AUTHORITY AND POLICY
2.0
"' . l
�
2.2
AuthO!' a ty
Policy �tatement
Exemptions and Waivers
SECTION IIl - OBJECTIVES
3.0
3.l
3.2
Functional Elements
Minimum Requirements
Use of Proven Techniques
SECTION IV - RESPONSIB[LIT[ES
4.0
4.I
4.2
4.3
4.4
4.5
a.b
4.7
Introduction
City Council
City Manager
Safetv Director
Department Heads
5upervisors and Crew Leaders
Emoioyee Responsibilities
Safety Committee
Sz:TION Y- EMPLOYEE SAFETY TRAINJNG
5.0
S,j
� �
5.3
S.4
S.S
5.6
5.7
Introduction
Training Program
First Aid Training
Certification
First Aid Supplies
On-the-Job Training
Soecialized Training
5upolemental Safety Training
SECTION VI - INSPECTION, INVESTIGATION a ENFORCEMENT
b.0 Introduction
6.t Safety Inspections
6.2 General Inspections
5.3 Fire Extirguishers JUNE 4, 1S9'.
�
R�'SOLUTI0�1 :V0 . � l- 70
6.4 [njury/Accident Investigation
6.5 Safety Enforcement
SECTION VII - IDENTiFYING CORRECTING EVALUATING WORK PLACE
HAZARDS
7.0 �nrrOdUCtlOfl
�•1 Identify, Correct and Evaluate Work Place Hazards
7.2 Methods and Procedures for Correcting Unsafe and
Unhealthy Conditions and Work Practices
7.3 Disciplinary Policy and Record Keeping
SECTION_V_II[ - COMMITTEE, SUGGESTIONS, AND REPORTS
8.0
8.l
8.2
8.3
8.4
8.5
Introduction
Committee
Organization
Safety Suggestions
Reports
Communication of Safety and Health Matters
SECTION [X - PROTECTIVE WEAR AND PURCHASING
9.0
9.1
9.2
9.3
9.4
9.5
9.6
9. 7
9.8
� �
�
[ntroduction
Safety Shoes
Procedure
Hard Hats
Procedures
Hard Hats Mandatory
Exceptions
Face and Eye Protective Equipment
Mandatory Wearing of Face Protection, Goggles or Safety
Glasses
SECTION X- PURCHASiNG CONTRACTS FOR SAFETY EQU[PMENT
Introduction
Procedures
SECTION XI - SAFETY STANDARDS, GUIDELINES, REPORTING RE�UIREMENTS
FOR [NJURIES
11.0
ll.l
11.2
11.3
1t.4
11.5
11.6
11.7
11.8
i1.9
Safety Standards
Procedures
Safety Department
Emergency Procedures
Reporting Requirements for Injuries
Policy
Emergency Facilities and Physician's Reoort
Injury Outside Area
Reporting Vehicle Accidents
Procedures
E
RESOL'TTION V0. 91-70
CITY MANAGER'S MESSAGE
The purpose of this handbook is to set forth the establishment of
an effect�ve Injury Prevention Program designed to protect the
safety cF al! emaloyees in the City of Palm Desert.
Empioyees are expected to Familiarize themselves with this
handbook� and to work together with the City of Palm Oesert's
Safety Director to initiate sound safety programs and practices
by emp(oyees in their areas of responsibilities. Our efforts
must be directed toward preventing losses caused by accidents,
rather than straining to recover from them.
In Palm Desert, safety is indeed everyone's concern and
responsibility.
��'►i1;,).�
Bruce A. Altman
City Manager
3
RESOL'JTIO� V0. 91-70
CITY OF PALM DESERT
INJURY PREVENTION PROGRAM
SECTION I - INTRODUCTION
1.0 DEFiNITI0N5
1.0.1 Accident: An untntended. unforeseen event which results
in an injury to personnel and/or damage to property or
equipment.
1.0.2 Minor or First Aid Injury: Any injury which does ^ot
result in lost time from the job. beyond the work s� =t
on which the injury occurred.
1.0.3 Disabiing or Lost Time Injury: Any injury Nhich resuits
in lost time beyond the shift in which the injury
occurred.
1.0.4 Property Damage Accident: Any accident or incident
which produces damage or loss to property, facilities
or equipment.
1.0.5 City Furnished Motor Vehicle Accident: Any accident
resuiting in damage to a City furnished vehicle that
requires repair or replacement.
1.0.6 Private Motor Vehicle Accident: Any accident resulting
in injury to an empioyee while driving his private
vehicie in the scope of employment by the City.
1.0.7 Fire: Any fire. regardless of extent or damage.
1.1 GENERAL
1.1.1 The City of Palm Desert exercises a vital role in
providing numerous services for its citizens. This
endeavor encompasses many disctplines and diverse
activities. These present a broad spectrum of accfdent
and inJury potentials. Every effort shall be made to
prevent accidents to City employees. resulting in ioss
to property and/o� personai injury.
1.1.2 As a responsible employer. it is the policy of the City
-- maintain an active Injury Prevention Program
4
'RESOLliTION �0. 91-70
designed to eliminate occupationally related illness
and injury among City employees and to assure
compllance with requirements of the Californ�a
Occupational Safety and Health Act of 1973.
�.(.? Prove� safety techniques w•ill be employed in all work
3reas and facilities where hazards exist which are
co�mon to industry and government as a whole. Where
unique hazards exist. special consideration and study
will be exercised to determine the most appropriate
safety precautions to be taken, based upon known
factors. Nothing must be allowed to compromise sound
safety practices in the effective accomplishment of
city tasks and services.
1.1.4 In establishing this Injury Prevention Program, the
City has recognized its responsibility to provide each
employee with a safe and heaithful work environment and
encourages each employee to exhibit a positive attitude
in developing and implementing safe working habits.
The City aiso encourages employees to assist the City
in providing a safe environment by making suggestions
and reporting unsafe situations. etc.
1.2 SCOPE
1,2.I Provisions of this Injury Prevention Program apply to
ail personnel employed by the City, and all activities
accomplished by City employees in their regulariy
assigned duties. Any deviation from safety
requirements outlined in this or other safety
publications will be accomplished only by the City
Manager, or the Safety Director. This program is
published subsidiary to, and complementary with State
of California Occupational Safety and Health Act. The
pertinent Occupational SaFety and Health Act (OSHA)
documents associated with the various subjects and
outlined in the safety Program for guidance on'y.
Compliance with the Palm Desert Injury Prevention
Program is mandatory for City personnel.
l.3 GOAL OF THE INJURY PREVENTION PROGRAM
1.3.1 The Injury Prevention Program is established to ensure
compliance with the California Occupational Safety and
Health Act (CAL OSHA) which requires each employer to:
5
RESOLUTION y0. 91-70
l.� � Establish and maintain a written effective Injury
Prevention Program.
{.3.3 Provide a safe and healthy working environment for all
employees.
;.3.4 Reduce the human and financial losses resulting from
injuries and illnesses arising out of employment.
1.3.5 Establish safety policies, training and communicat�ons
processes which will contribute to and be a part of the
Injury Prevention Program.
1.3.6 Provide periodic safety meetings for emv�oyees based
upon the i r exposure and needs as deter- ned by the
Safety Committee.
1.3.7 Provide personnel with set standards regarding the
consequences of violating safety procedures.
SECTION II - AUTHORITY
2. 0 AIJTHOR I TY
2.0.1 The Pa lm Desert [ n jury Prevent i on Program i s
established by the City Manager, and incorporates
Federal and State Safety Regulations.
2.0.2 As a responsible employer. it is the policy of the City
to maintain an active Injury Prevention Program
designed to eliminate occupationally related i�lness
and inJury among Citj employees and to assure
compliance with requ �ements of the California
Occupational Safety and �alth Act of 1973.
2.0.3 In establishing the Injury Prevention Program. the City
has recognized its responsibility to provide each
employee with a safe and heaithfui work environment and
encourages eaCh employee to exhibit a positive attitude
in developing and implementing safe working habits.
2.0.4 The Safety D i rector sha 1 I be respons ibl e for
administering the safety program in a staff capacity,
but shali not be authorized to direct the activities of
any individual not assigned to the SaFety Department.
:�
LlF'S�L.�J11�i1 ♦VQ. 7�-7�J
Z.0.5 Department Heads, Supervisors� and other individuals
exerCising line authority over one or more employees
shall be responsible for assuring compliance with ail
safety procedures prescribed by the City, with the
requirements of CAL OSHA Act of 1973, and with all
safety orders prescribed by the Division of Industrial
�a`ety. Disciplinary action will be vested in the
Department Head.
2.1 POLICY STATEMENT
2.1.1 It is the policy of the City �o provide and maintair,
safe and heaithfui working conditions under the Injury
Prevention Program. Implementation of these operating
practices will safeguard employees and citizens and
thereby result in sa�e working conditions and efficient
operations at all times. Identification and correction
of potentially hazardous operations or conditions shali
be reported. and immediate management attention and
positive action taken by management. Safety
requirements, as contained in the safety documents,
will be followed. All levels of training will be used
to ensure that the C i ty Nork force i s capabl e of
performing its tasks in a safe manner.
2.1.2 Only through an all-encompassing Injury Prevention
Program and a positive� constructive attitude toward
our safety responsibilities can the City achieve its
goal of effective support to employees and citizens.
No aspect of the City's task warrants greater attention
than human resources. To that end, personnel safety
and safety equipment and facilities will never be
jeopardized under the guise of operational necessity.
2.1.3 [n establishing the Injury Prevention Program� the City
of Palm Desert has recognized its responsibility to
provide each employee with a safe and healthful working
environment. Below, the following policy items are
listed:
�. 1.4 The C i ty Manager or the Safety Di rector sha 1 1 be
authorized to prescribe those safety policies and
procedures necessary to maintain a viable and ongoing
Injury Prevention Program.
2.1.5 The City shall establish a Safety Committee, majority
of those members shal 1 be employed in a non-
supervisory capacity.
7
RESOLUTION N�. 91-70
2.1.6 AIl employees of the City shall be responsible for
performing assigned taskS in conformance with the
safety procedures prescribed by the City with
requirements of the California Occupational Safety and
Hea 1 th Act of 1973 and wi th al 1 safety orders
prescribed by the Oivision of Industrial Safety.
2.2 �XE"!PTIONS AND WAIVERS
2.2.1 Under certain conditions, precautions that are normally
applicable will not permit accomplishment of a
particular function. [n such cases, the City Safety
Department, with the approval of the City Manager. may
aliow a variance by the issuance of an exemption or
waiver. A record of all such exemptions or waivers
will be mafntained by this office.
2.2.2 EXEMPTIONS From certain safety requirements may be
authorized for existing operations or facilities.
2.2.3 WAIVERS are granted for specific situations� are
limited as indicated in the authortzation. and do not
apply to other locations or to similar operations or
conditions.
2.2.4 Requests for variances wi{I be sent to the City Safety
Department and will include a determination of the
variance clas5. i.e., exemptlon or waiver. The
Department will process requests and forward them to
the City Manager who wili recommend action for
approvai/disapProval. The requesting �epartment wi11
be advised by letter of the variance c' =s and approval
or disapproval.
2.2.5 In the event of a major disaster or serious occurrence
and where emergency actions are taken to preserve life.
limb, or property which normally would require
exemption or waivers. the variations will be reported
to the City Safety Department as soon as possibie. but
not later than twenty-four (24) hours after these
eme�gency actions have been taken.
SECTION III - OBJECT[VES
3.0 FUNCTIONAL ELEMENTS
�'-�
RESOL'JTION '_'10. 91-7�
3.0.1 Many of the City of Palm Desert's major departments are
involved in work requirements of basically administra-
tive and oFfice routines. [n these functions, primary
safety considerations involve routine, well-established
safety principles. normally experienced in such
environments. Safety requirements are more critical in
departments such as Public Works. Building 8 Safety and
Code Enforcement. Job activities in these departments
comprise numerous standard functions, but.due to the
environmental elements in which they maY be performed.
such functions may become unique in their local
appiications. Therefore, in addition to normal
safeguards which may be applicable to these activities,
special safety consideratlon may be necessary.
3.l MINIMUM REQU[REMENTS
3.1.1 Provisions of this lnjury Prevention Prograrn include
the minimum safety requirements and functional
responsibilities necessary to meet the City's safety
standards and CAL OSHA Safety Act of 1973. Stated in
general terms. these are:
3.1.2 , Adherence to all safety directions uniess waiver is
obtained.
3.1.3 Surveying alt work areas and operations to determine
potentially hazardous work elements or operations
functions.
3.1.4 Preparation and use of proper safety procedures in all
hazardous operations.
3.1.5 Utilizing proper personal protective equipment and
clothing.
3.1.6 Investigating and reporting all accidents. injuries.
and property damage.
3. 1.7 I n jur i es occurr i ng at work sha 1 1 be reported for
consideration under the Worker's Compensation Act.
3.1.8 Proper pre-operational inspection. operation. and
control of rolling stock including vehicles, cranes.
hoists and forklifts.
3.1.9 Providing necessary tratning, including initial
orientations� on-the-job instructions� and
qualifications as necessary.
�]
R�'SOLUTION ^10. 91-70
3.1.10 Ensuring proper �:ois and equipment are used in all
operat i ons and :.hat they are ma i nta i ned i n an
acceptabie manner.
3.2 USE OF PROVEN TECHNIQUES
3.2.1 Human oehavior is the only unknown in many day-to-day
rout i nes, and that may wel 1 be the primary factor to
accidents. Each individual must be constantly aware
that routine tasks tend to decrease normal alertness
and may result in personal injury or equipment damage
if ��mplacency is permitted. Supervisors shouid give
constant attention to this factor and frequently
monitor aii functions and operations to preclude "short
cutting" of proven and establisr � safety principles.
SECTION IV - RESPONSIBII.�IES
4.0 INTRODUCTION
4.0.1 As a staff function, the Safety Department shall
be responsible for administering the City's Injury
Prevention Program. Normally. the Safety Director
sha11 not direct the activities or any individual not
assigned to the Safety Department. However, as the
City's designated Safety Oirector, the Director shai�
have the authority to discontinue any activity
representing a potential liability to the City of Palm
Desert.
4.0.2 Under normal circumstances, however� the r�sponsibiiity
for implementing safety policies and prc �ures by the
City and for assuring compliance with the ,�AL OSHA Act
of 1973. shall be vested in Department Heads,
Supervisors. and other individuals exercising line
authority over one or more employees.
4.l
d.l.l
4.1.2
4.1.3
C(TY COUNCIL
Support employee training, education and other safety
initiatives and activities.
Periodicaliy evaluate the City's loss experiences,
exposures and protection and provide policy guidance.
Consider the risk management consequences of agenda
items of policy changes.
� !0
RESOLUTION N0. 91-70
4.2
4.2.1
4.2.2
4.2.3
4.2.4
4.2.3
4.3
4.3.1
CITY MANAGER
Establish upper management support and accountability
for safety awareness and accident prevention.
Review reports of the Safety Committee and designate
resoonsibilities to insure effective implementation of
Committee recommendations.
Monitor safety and loss prevention activities.
Periodically evaluate the City's loss experience and
liability exposures and alter policies and practices to
further limit losses and exposures.
The City Manager or Safety Director shall be authorized
to prescribe safety policies necessary to maintain a
viable and ongoing Injury Prevention Program.
SAFETY DIRECTOR
INTRODUCTION
4.3.2 Staff direction and managememt of this program wiii be
accomplished by the Safety Oirector with authority
delegated from the City Manager. This responsibility
includes the promotlon and monitorshlp of the Injury
Prevention Program, and to recomrnend measures to reduce
or eliminate accidents and health hazards. In
addition:
4.3.3
4.3.4
4.3.5
4.3.6
The Director shall administer the City's Injury
Prevention Program and its components.
The Director shall serve as permanent Secretary of the
Safety Committee.
The Oirector will assist the Safety Committee in
formulating safety policy recommendations for
submission to the City Manager.
The Oirector wili review all Safety Committee
recommendations and shall submit such documents to the
City Manager for evaluation and appropriate action.
4.3.7 The Director will report to the Safety Committee on
final disposition of all recommendations submitted to
the City Manager for consideration.
�
RESOL'JTIO� v0. 91-7�
4.3.8 The Director or a designated representative sha �
conduct safety inspections of City facilities o� a
quarterly basis in the cornpany of the appropriate
department head or a representative thereof.
4.3.9 The Qirector or a representative shall produce an
inspection report detailing the condition of each site
ar�d shall forward such report to the City Manager and
to the department head for corrective action if
warranted.
4.3.10 The Director or a designated representative shall
secure assistance from federal or state labor
departments, insurance carriers, safety councils� or
other recognized safety authorities on matters
pertafning to occupational safety and health.
4.3.11 The Director or a designated representative sha
maintain those files and records necessary f�:r
administering the City's Injury Prevention Program and
for conforming with record-keeping requ;rements of the
California Occupationai Safety and Health Act of 1973.
4.3.12 The Director will provide technical guidance and
direction to City personnei and all levels of
management in the lmplementation of the Injury
Prevention Program.
4.3.13 The Director wiil consult With departments on the use
oF equipment and safety standards.
4.3.14 The Director shall inspect C'ty fac��ities to detect
existing or potentiai accident and he�'th hazards and
recommend corrective or preventive measures where
necessary.
4.3.15 The Director wili participate� as necessary, in t�e
investigation of accidents and injuries and coopera-e
in preparation of material and evidence for City use.
4.3.i6 The Oirector shall assist in developing city-wide
training programs.
4.4 DEPARTMENT HEADS
4.4.1 INTRODUCTION
12
RESOLUTION N0. 91-70
4.4.2 in establishing an effective (njury Prevention Program,
it is necessary to place the responsibility and tre
authority for implementing safety policy and procedure
at the aporopriate functional level.
a.a.3 To accomplish this objective. the City has designated
�`_� department heads, supervisors. and other
�^di�iduals exercising line authority over one or more
employees as being responsible for assuring compliance
with the safety policies and procedures of the City,
with requirements of the California Occupational Safety
and Health Act of 1973 and with applicable safety
orders prescribed by the Division of lndustrial Safety.
4.4.4 Moreover, these individuais are vested aith the direct
authority and responsibility for the safety practices
of all employees under their direction and for the sa�e
performance of machines, equipment and operations under
their control.
4.4.5 However� no supervisory employees shall be responsible
for the safety performance of empioyees or equipment
not subject to their direct line of authority.
4.4.6 DEPARTMENT NEAO RESPONSIB[LITY
4.4.7 Each department head shall enforce ail safety polic�es
and procedures prescribed by the City and shall assure
departmental compliance with the Ca}ifornia
Occupational Safety and Health Act of 1973 and with
applicable orders of the Divison of Industrial Safety.
4.4.8 The Safety Director in conjunction with each department
head shall develop a comprehensive plan whereby the
City's Injury Prevention Program wili reach and affect
every employee in every job and wi I 1 encourage a
Positive attitude in developing and implementing
safeworking habits and elimination of occupationaily
related illness or injury.
a.a.9 Each department head shall {nsure that line supervisors
under his dtrection execute their safety
responsibilities at all times.
4.4.10 Each department head shail review with Safety Director
and the appropriate line supervisors all lost-time
13
RESOLUTIO� �0. 91-70
injury r��orts and all report5 of incidents involving
damage to City property and shall develop positive
regulations to prevent rec�rrence of said accidents.
a.4.11 Each department head shall ensure ade4uate protective
r_lothing and equipment are available for personnel
�eauiring such items.
4.4.12 Each department heaG will ensure that all equiprnent.
facilities. materials. and working conditions are
sat'sfactory from an accident/inJury prevention
standpoint.
4.4.13 Each department head wi 1 1 confe� with the Safety
Department when assistance is neeaed in implementin=
the Injury Prevention Program.
4.4.14 Each deRartment head will initiate necessary action t_
ensure compliance with safety requirements establishea
for hazardous conditions� locations or operations.
4.4.15 Each department head wili make certain that all injured
persons� regardless of how minor the injury. receive
prompt medical treatment. investigate circumstances
causing the injury. and submit required accident
reports.
4.4.16 Each department head wiil use the Safety Committee for
continuing the safety training programs.
4.4.17 Each department head will maintain on-the-job training
and saf ety tra i n i ng when such tra i n i ng i s offered by
the City and also provide re-training as needed.
4.4.18 Each deRartment head will continuously and regularly
motivate employees to support safety effort through
personal example, interview with employees, safety
meetings, display of safety promotional posters, signs
and when applicable exhibits on safety builetin boards.
etc.
4.5 SUPERV[SORS AND CREW LEADERS
4.S.1 (NTROOUCTION
4.5.2 While safety is everyone's responsibility, the most
essential elements needed to provide an ?ffective�
(4
RESOL•'JTION N0. 91- 70
responsive safety program are the supervisors and crew
leaders because they are responsible for ensuring that
the tasks are done and they have the resources by which
to perform these tasks. It is by their attitude�
ideas, and thoughtful actions that the tasks are
accomplished without per5onal injury or equipment
�amaqe.
4.5.3 Administrative and supervisory personnel are
responsibie for the safety of all employees under their
supervision, direction or control and for the safety of
equipment and property in their area of accountability.
4.5.4 Failure to observe City and departmental health and
safety rules or for allowing violation of such rules to
go unreported shall result in disciplinary action in
accordance with the Policies and Procedures of the City
of Palm Desert.
4.5.5 Because of the importance of these positions to the
safety objectives of Palm Desert, well-trained� weli-
informed, and safety-mativated individuals should be
assigned these duties. Supervisors and crew leaders
are to ensure that:
4.5.6 RESPONSIBILITIES
4.5.7 "Each line supervisor" shall ensure employees are
taught the importance of maintaining a safe attitude
and that action will be taken if a mishap occurs per
Section 7.3.1.
4.5.8 "Each line supervlsor" shall ensure employees working
hazardous operattons are instructed to report promptly
to their supervisor ail malfunctions of equipment,
absence of safety devices, or improper procedures.
4.5.9 "Each line supervisor" sha11 ensure that periodic
safety training classes are conducted for all
employees.
4.5.10 "Each line supervisor" shall ensure all tools and
equipment in use are inspected at frequent intervals
and kept in a safe and serviceable condition.
l5
RESOL'JTION N0. 91-70
4.S.11 "Each line supervisor �hall ensure untrained employees
are not permitted � operate any mechanical or
electrical equipment volved in hazardous operations.
4.S.I2 "Each lir�e supervisor" shall ensure employees are
instructed in the reporting of aIl accidents and the
necAssiryo uf receiving first aid or medical treatment
?ven in the case of a minor inju�y.
4.5.13 "Each line supervisor" shall ensure that there is a
continuous program of on-the-job training and
supervision of all potentially hazardous activities.
4.5.14 "Each line supervisor" shall ensure that all protective
devices and safety equipment provided are properly
ma��tained and in use.
4.5.15 "E_=h line supervisor" shall ensure employees are
physically qualified to perform their work.
4.5.16 "Each line supervisor" shall ensure an individual with
a medical history or organic disorder will not be
assigned to duties which may aggravate their condition.
4.5.17 "Each line supervisor" shall ensure areas prescribed as
dangerous are conspicuously marked.
4.5.18 "Each line supervisor" shall only ailow as few persons
as possible to enter hazardous duty and Nork areas.
4.5.19 "Each line supervisor" shail be responsible for
assuring safe working habits among their employees and
for safe performance of the machines, equipment and
operations under their control. '
4.5.20 "Each line supervisor" will know the procedures for
aiding a critically injured employee and would also
include the location of the closest emergency room
facility.
4.5.21 "Each line supervisor" shall promote an awareness oF
the City's [njury Prevention Program by personal
contract with their employees and by attendance at and
participation in appropriate safety meetings.
i�
RESOL;'JTI0�1 V0. 91-70
4.5.22 "Each line supervisor" shall ensure that required
safety equipment and protective devices for each job
are provided to and properly used by each employee.
4.5.23 "Each line supervisor" shall instruct all empioyees of
the reason For the use of personal protective equipment
and of the benefits of using such equipment to both
themselves and to their co-workers.
4.5.24 "Each line supervisor" shall take prompt corrective
action to eliminate unsafe conditions or unsafe work
practices as such conditions or acts are observed.
a.5.25 "Each line supervisor" shall ensure that all accidents
are promptly reported in accordance with the
appropriate policy regardiess of the extent of the
injury or property damage. Reports shall be submitted
orally to the departmental head and to the Personnel
Department and a written report shall be submitted to
the Personnel Department on the same day the accident
or injury occurs.
4.5.26 "Each line supervisor" shall be responsible for
conducting periodic safety inspections of all work
areas and operations in order to improve housekeeping.
eliminate unsafe conditions, and encourage safe work
practices.
4.5.27 "Each line supervisor" shall instruct all employees
regarding the disciplinary policy for violating safety
regulations.
4.5.28 "Each line supervisor" shall hold safety meetings.
Supervisors will complete a Report of Safety Meeting
Form and submit a copy to the Safety Director no later
than thr�e working days foliowing the safety meeting
a)ong with a list of those in attendance {copy of form
attached).
4.5.29 "Each line supervisor" should possess a current
certificate (issued within the past three years) from
the American National Red Cross or equivalent training
that can be likewise veriFied indicating they are
properly trained in approved first-afd procedures.
4.5.30 "Each line supervisor" shouid possess a current
certificate (issued within the past year) from the
17
RESOLUTION N0. 91-70
AmeriCan National Red Cross or equiva �nt training that
can be likewise veriFied indicating =ney are properly
trained in Cardiopulmonary Resuscitation (CPR)
procedures.
4.5.31 "Each line supervisor" will analyze employee's safety
records when conducting performance evaluations.
4.5.32 "Each line supervisor" will insure that potentialiy
hazardous tasks are covered by specific work rules to
minimize risk of injury and/or damage.
4,6 EMPLOYEE RESPON51BILtT;ES
4.6.1 INTRODUCTION
4.6.2 As a responsibl empioyer, the C'�y is concerned with
the heaith and safety of its employees. To indicate
thi: concern and to eliminate the possibility of an
accident. injury or health hazards on City premises,
the City has delegated a health and safety
responsibility to each employee.
4.6.3 Indivtdual employees are responsible for their own
health and safety and for that of those with whom they
work. In performing assigned tasks, each employee +s
responsible for observing City and departmental health
and safety procedures and for assuring compliance with
such regulations by all fellow employees.
d.6.4 Each employee sha11 be alert to unsafe conditions and
shall report such c:nditions -o his/her immediate
supervisor.
4.6.5 Failure to observe City and departmental health and
safety rules or for aliowing violation of such rules to
go unreported shall result in disciplinary action in
accordance with the Policies and Procedures of the City
of Palm Desert.
4.6.6 The Occupational Safety and Health Act of 1970 and the
California Occupational Safety and Health Act of 1973
are federai and state laws designed to assure safe and
healthful working conditions for all employees. These
acts establish occupational health and safety standards
in accordance with American National Standards
�3
RESOL'�TIOP1 �10. 91-70
Institute and National Fire Protection Associatio�
recommendations. Such standards became effective
August 27, 1971, and shall rernain effective unti�
revised by the California Occupational Safety and
Health Administration.
4.6.7 Sa�ety o�ders issued by the State of California s�ai!
remain efFective until revised or until superceded by
California Occupational Safety and Heaith Standard�s.
4,6.8 CaliFornia Workman's Compensation shall be the
governing law in relation to occupational injury ur
illness or in relation to the death of employees �ising
out of or in the course of employment.
4.6.9 Each employee shail operate only that equipment which
he/she has been authorized to operate and on which
he/she has received appropriate safety instructions,
and has appropriate license, certification� etc.
4.6.10 Each employee shall wear personal protective equipment
as assigned.
4.6.11 Each employee shall avoid distracting his/her fellaw
employee and in engaging in activities that may cause
inattention and resuit in an accident or injury.
4.6.12 Each employee shall be familiar with and observe ai'
safety policies and procedures prescribed by the City
and shall take an active part in the City's Injury
Prevention Program.
4.6.13 Each employee shall implement all safety instructions
provided by hts immediate supervisor. Should an
employee not receive safety instructions from his/ner
immediate supervisor. they shall 'request the supervisor
'ssue the appropriate safety instructions.
4.6.14 Each employee shall use the prescibed tools and
equipment for their job and shall use the tools in a
manner consistent with the safety procedures prescribed
by the City and in conformance with the requirements of
the California Occupationai Sa�ety and Health Act cf
1973.
4.6.15 Each employee shall report all accidents immediately to
their immediate supervisor or to other designated
�
RESOLLTION �0. 91-7�
4.6.�b
4,6.17
4.6.18
4.6.19
4.7
4.7.1
4.7.2
4.7.3
personnel at times when the immediate supervisor is not
available. Empioyees shall provide all necessary
information for completing the necessary reports.
Each employee should be certain they understand
i�5'ructions completelY before starting work.
tach employee will review the safety educational
material posted on bulletin boards or distributed to
their work area.
Each emp 1 oyee w i 1 1 know where and how to get med i ca 1
help.
No employee will damage or destroy any warni�i�g or
safety device� or interfere in any way with another
employee's use of them.
SAFETY COMMITTEE
INTRODUCT[ON
,
In maintaining a viable Injury Prevention Program. it
is important to encourage employee participation in
isolating potential safety hazards and in reducing or
eliminating such hazards.
Moreover, it is desirable to secure employee
recommendations in formulating safety policy and in
generating an attitude conducive to safe working
habits.
4.7.4 To assure significant employee participation in the
Injury Prevention Program, the City has created an
eight member Safety Committee, the majority of whose
members are employed in a non-supervisory capacity.
4.7.5
4,7.6
The Safety Committee meets on a regularly scheduied
basis and may convene a special meeting at the
direction of the Committee Chairman.
RESPONSIBILITIES
4.7.7 The Safety Committee shall receive, investigate and
respond to all employee suggestions and to all
complaints concerning alleged safety hazards. Such
20
RESOLUTION N0. 91-70
4.7.8 The Safety Committee shall develop proposed safety
policies and procedures and shall recommend such
policies to the City Manager for appropriate action.
4.7.9 The Safety Committee sha11 serve as an [ncident Review
Board and shall examine all accident reports to
determine whether the accident was preventable or non-
preventable. For purposes of this policy. a
preventable accident shall be defined as an accident in
which the employee failed to do all that could be
reasonably expected to prevent the accident. Findings
of all Safety Committee accident reviews shall be
directed to the appropriate department head by the
Safety Director. Findings of those accidents resulting
in lost-time injuries shall be directed to the
appropriate department head and to the City Manager.
hazards include, but are not limited to. unsafe work
equipment, unsafe work practices and alleged violation
of established safety standards.
4.7.10 The Safety Committee shall participate in developing
safety training programs and shall sponsor activities
designed to promote and maintain employee interest in
an ongoing Injury Prevention Program.
4.7.11
4.7.12
4.7.13
4.7.14
4.7.15
4.7. 16
The Safety Committee
Reports generated by
request and shall
necessary.
shall review all Safety Inspection
the City or produced at the City's
assist� tn safety inspections as
Promoting safety to employees through publicity,
information and by example.
Serving as primary contact for risk management and loss
controi activities within their departments.
Communicating Committee findings and recommendations to
appropriate upper-management personnel.
Establishing inspection procedures to identify and
monitor key risks in each department.
Assisting i� the deve)opment of safety orientation
training programs for new and existing employees.
Z1
RESOLTJTION v0. 91-70
SECTION V- EMPLOYEE SAFETY TRAINING
5.0 [NTRODUCTION
S.O.I Personnel training in job responsibilities and job
operations. proper methods, and techniques to be used.
t�e hazards associated with the function or system are
the most important elements in achieving safety
operations. Supervisors, crew leaders and crew members
• will be responsible to ensure that all newly assigned
individuals receive adequate orientation training to
quickly prepare them to exercise their responsibilities
in a safe and efficient manner. Formal training will
be provided for all em�loyees engaged in hazardous
operations such as che�icals, pesticides, en*ering
confined spaces. and �ther functions des :nated
hazardous by the City Safety Director or afety
Department.
S.l TRAIN(NG PROGRAM
5.1.1 The training of empioyees is an ongoing operation
within the City. An important element of this training
is safety which will be incorporated into all training
sessions whenever appropriate. Training wiil involve
three areas:
5.1.2 Generalized training relating to the overall activities
of the employee as it relates to the City.
5.1.3 Specific training relating to the job assignments �f
the employee.
5.1.4 Hazard training relating to those portions of tne
employee's job assignments which are deemed to be
hazardous. Those employees exposed to hazardous
materials will be trained in accordance with the CTty's
Hazardous Materials Program.
S.t.S Training of employees will be continual and frequent,
using the following guidelines.
S.i.6 Orientation training of all new employees at the
beginning of their employment or re-assignment to a
different department.
22
RESOI,L'TION :V0 . 91- 7�
5.1.7 Safety Meetings are encouraged to be held at the lowest
unit levels (e.g. few employees) whenever the
supervisor deems such activity wiil further the goals
of safety within the work area. High risk departrnents
shall have safety meetings at least monthly. When
saecial concerns are raised meetings should be held
prompt!y to dea! with the matter. Meetings need not be
formal (i.e. tailgate meetings).
5.1.8 General Trainfn9 will be held periodically
provide information reiating to new
procedures, previously unrecognized
substance or equipment handling, etc.
S.1.9
5.1.10
5.l.11
5.2
5.2.1
as needed to
or updated
hazards, new
Spec i a 1 Meet i ngs w i i I be he 1 d after any i n j ury or
accident or prior to the undertaking of any unusually
hazardous operation.
Tailgate Session: every ten days (Public Works).
informal training, S minutes� etc., and must be
documented.
ALL MEETINGS MUST BE DOCUMENTED ACCOROING TO SECTION
7.1.3!
F[RST AID TRAINING
INTRODUCTION
5.2.2 First Aid Training will be provided to employees. by
recognized companies or agencies, to insure prompt
recognition and/or care is provided for sudden illness
or injury prior to the availability of inedical care by
licensed health-care personnel. The Safety Committee
will coordinate with each department for class
scheduling. Training in first aid wi11 be given to as
many employees as possible, but due to class
limitations. priority will be given to personnel
involved in the more hazardous operations or work
areas.
5.3
5.3.1
CERTIFICATION
A suitable number of persons should be appropriately
trained and immediately available to render first-aid.
the folloWing employees should possess a current
23
RESOLUTION V0. 91-7�
5.3.2
5.3.3
5.3.4
5.3.5
certificate of completion of the American Red Cross
training or equal in first aid (training every three
years), and Cardiopulmonary Resusitation (CPR)
(training once a year), or equivalent training that can
be likewise verified:
Pu�l�c works Division - A11 maintenance/field
Building and Safety - Field inspection
Code Enforcement - Field inspectors
AI1 line supervisors
5.3.6 A department may have more than one person in a
:lassification. Training wiil be at the discretion of
the supervisor.
5.3.7 First aid and CPR Training will be at City expense.
Training classes Will be scheduled by the Safety
Director, or a designated representative, as frequentiy
as necessary to maintain required coverage.
5.3.8 First aid training. including CPR Training if desired,
wili be available to anY full-time City employee upon
w�itten request to the Safety Oirector. This training
is offered at City expense in recognition that
employees with this training are more safety conscious
and less likely to become injured either on or off the
job. This training is subject to scheduling by the
Safety Director. or a designated representative, to
insure proper training class size and that City work
schedule is not unduly impaired.
5.4
5.4.;
FIRST AIO SUPPLIES
INTROOUCTION
S.a.2 1t �s the policy of the City to provide approved first
aid kits to each work area to insure that in the event
of injury. basic first aid supplies are available for
use. The following policy guidelines are:
S.a.3 First Aid Kits will be placed in each work area in an
approved location specifically marked for First Aid
Supplies.
24
RESOLUTION �0. 91-70
5.4.4
5.4.5
5.4.6
Each supervisor wiii insure that each employee unde�
their direction knows the location of any First Aid
suPPlieS in the work area.
Inspection and replacement of First Aid supplies sha11
Ce made in accordance wath Section 2.0.2 oF rhis
:r��r3m.
Request for replacement of first aid supplies should be
given to the Safety Department in memo form stating thp
amou�t and type.
5.4.7 Each emp I oyee has been ass i gned an emergency
preparedness kit. This kit is to be used in the event
of a natural ar family disaster. However, the contents
must be returned i n good cond i t ion upon 1 eavi ng the
City. Unless there is a natural disaster or family
crisis. all supplies wili be returned in good
condition.
5.4.8
5.5
S.S.t
5.5.2
5.5.3
5.5.4
5.5.5
S.S.b
5.5.7
5.5.8
5.5.9
5.5.10
First Aid equipment
ON-THE-JOB TRAINING
[NTRODUCTION
On-the-job training will be accomplished by the Safety
Committee, supervisors and crew leaders responsible �or
the individual employee. This training will include:
City Safety Programs
Prescribed safety clothing and equipment for the job.
Emergency treatment of injuries.
How to report a fire or serious injury and accident.
Specific hazards associated with the job.
General hazards encountered in the work area and how to
avoid them.
Tailgate safety sessions.
If an employee does not adhere to the safety
requirements of their job, as demonstrated through
25
RESOLUTION 'V0. 91-70
accidents or continued unsafe acts. they will be
counseied by their supe�visor or department head and be
orovided additional training as needed.
5.6 SPECIAL:ZED TRAINING
5.6.1 Saec�a'ized training will be required from time to time
for special areas of operation and to meet specific
requirements of unique tasks. These include special
equipment for personnel working with or exposed to
toxic corrosive chemicals, storage of toxic or
corrosive liquids or solids and other special
requirements.
5•7 SUPP�EMENTAL SAFETY TRAINING
5.7.1 Supplemental safety training and t� promotion oF
safety activities will be accomplished � work areas Cy
the Safety Department to include Saf=Cy films, color
slide presentations. and promotional literature such as
safety posters� builetins, booklets. and other media.
SECTiON vi - INSPECTION, �NvESTiGATtOH a ENFORCEMENT
6. 0 I N7ROOlJCT I ON
6.0.1 It is the policy of the City to conform to all safety
inspection requirements of CAL OSHA. These inspections
are a part of a cont i nu i ng effort to i nsure a safe
working environment for City employees and for the
protection of City property.
6.l
6.1.1
6.1.2
6.1.3
6.1.4
SAFETY INSPECTIONS
Insaections conduct_ by the City Safety Departrnent
will consist of:
Spot Inspections, an unannounced walk-in quick look. at
specific areas or functions.
Formai safety surveys, a thorough inspection of all
activities.
Special survey, a one time inspection of various work
areas to determine conditions or status of items of
special emphasis.
Z6
RESOLUTION N0. 91-70
6.2 GENERAL INSPECTIONS
6.2.1 A generai inspection of all areas wiii be made semi-
annually by the Safety Director or his designee.
6.2.2 This inspection shall be announced in advance and will
be made in the company of the department head or his
designee.
6.2.3 A written report of the inspection will be submitted to
the City Manager� the department head� and the
supervisor, with safety hazards or violations noted. if
any.
6.2.4 The report will specify the length of time in which the
hazards or violations shali be corrected, and
corrective action will be the responsibility of the
department head.
6.2.5 When corrective action cannat be accompiished within
the specified time, the department heed shall make a
written report to the Safety Department stating if the
reason is lack of time� materials or budgetary.
6.3 FIRE EXTINGUISHERS
6.3.1 Al1 fire extinguishers, excepting those in vehicles.
shall be inspected monthly by a City Employee assigned
the responsibility by the supervisors or the
department. Names of employees so assigned shall be
supplied to the Safety Department.
6.3.2 Inspection will be to insure that extinguishers are in
their designated places, to insure they have not been
activated or tampered with� and to detect any obvious
physical damage. corrosion or other impairments.
6.3.3 The date of i nspect i on sha I 1 be recorded. w i th
inspecting employee's initiais on the tag attached to
the extinguisher.
6.4 1NJURY/ACCIDENT INVESTIGATION
6.4.1 Accident investigations within Palm Desert wili be
conducted in accordance with City Auto Accident
policies. Certain types of accidents may require
27
RESOL'JTION :VO. 91-70
reporting under emergency procedures if they are of
unusuai consequences such as tnose invoiving employee
fatalities. [nvestigations of all accidents will be
conducted by the responsible supervisor or department
experiencing the accident to determine causes and
preventive actions. In more serious accidents.
injuries. or property damages, the Safety Department
may elect to perform an investigation as an unilaterai
action or will assist departmental efforts.
6.5 SAFETY ENFQRCEMENT
6.5.1 Provisions for disciplina�y action against employees
for safety v i o 1 at i ons a�� , estab 1 i shed i n the C i ty
Personnel Ordinance a� iable in the Personnel
Handbook. Actions against oloyees found in violation
of established safety es will inciude Nritten
reprimands, warnings, :_spenston from duties for
various time periods and possible termination of
employment with the City.
6.5.2 All employees, particularly those in a supervisory
capacity, wiil report safety violations committea or
observed in their areas to their immediate supervisor.
If the violation is of an extremely serious nature� it
is to be reported to the City Safety Department by
memo.
SECTION VII - IDENTIFYING. CORRECTING, ANO EVALUATING MORKPLACE
HAZARDS
7.0 iNTRODUCTION
7.0.1 Conducting periodic
and operations is
Injury Prevention
establish the safest
inspections of the City's premises
an important part of Palm Desert's
Program. The City strives to
possible working conditions.
7.l IDENT[FY. CORRECT AND EVALUATE WORKPLACE HAZARDS
7.1.1 identifying and evaluation of work place hazards is a
responsibility of every C(ty employee. Whenever a
condition or practice is observed ahich the employee
be 1 i eves may cause an acc i dent. i t i s the empl oyee's
right and duty to report it. The City will take
necessary action to correct unsafe conditions or
practices.
P� 3
RESOLUTION �0. 91-70
7. t.2 Nec essary tra i n i ng and retra i n i ng for spec i f� c
activities wi11 be given individually and in a group
meeting as necessary. Training logs will be kept by
supervisors and department heads of all such meetings
and submitted to the Safety Director.
7. 1. 3 5 a f e t y M e e t i n g s w i 1 1 b e h e 1 d b y v a r i o u s
departments/units as specified by the SaPety Director.
A Safety Meeting report of each such meeting will be
submitted to the Safety Department.
7.1.4 Written inspections from the following sources will be
reported to the Safety Department as follows:
A. Department Director - sert�i-annua�ly
B. Unit Supervisor - bi-monthly
Inspections will be conducted in accordance with
written Hazard Inspection checklists.
7.1.5 Operational and Training checklists will be utilized
involving equipment/operations deemed hazardous.
7.1.6 Workers Compensation accident/injury reports will be
reviewed by the Safety Otrector.
7.1.7 Hazardous safety procedures will be conducted as
specified in the written Right to Know Act, Sara Titie
III.
7.1.8 Supervisors will complete an Emplovee In�ury
[nvestiaation Report invoiving any employee under their
supervision within 24 hours of the accident to the
Safety Director.
7.2 METH005 ANO PROCEDURES FOR CORRECTING UNSAFE AND
UNHEALTHY CONDITIONS AND WORK PRACTICES
7.2.1 [NTRODUCTION
7.2.2 It is the objective of the City to correct unsafe or
unhealthy conditions and work practices as
expeditiously as practicable. To see that corrective
actions are taken in a timely manner. the foliowing
policies and procedures have been adopted:
29
RESOLUTION v0. 91-70
7.2.3 Accident reporting has criority handling. Emplcyees
wiil report ail accidents immediately to their
supervisor. The Supervisor will complete an Emplovee
Acc i dent I nvest i aat i on Report and see that i t i s
received by the Safety D(rector within 24 working hours
of the incident.
7.2.4 T�e Safety Director will investigate any accident as
soon as practicable thereafter to see that any
necessary corrective action has been completed. The
Safety Director will note his/her supervisory
inspection and any corrective action taken in the file.
If deemed advisable by the Safety Oirector, foilow-up
training/meetings regarding the accident will be held
by the supervisor. When possibie pictures and/or film
will be utilized in s_�:h rG �ew training.
7.2.5 When appropriate the Super��sor will complete a Safetv
Work Order form whenever necessary repairs are needed.
When such work has been completed� a copy of the form
verifying completion of such repair work will be sent
to the Safety Director.
7.2.6 Engineering controls will be implemented when necessary
to remove noxious fumes. reduce excessive noise. etc.
7.2.7 Administrative controls will be implemented when
necessary (i.e. rotating employees at stressful work>.
7.2.8 Personal Protective Equipment wil �e utilized by
employees in all appropriate cases.
7.2.9 A suggestion box is in place to receive complaints and
suggestions.
7.2.10 Posters will be installed in appropriate areas to
remind employees of safety habits.
7.2.11 Training films will be used in safety meetings when
appropriate.
7.3 OISCIPLINARY POLICY ANO RECORD KEEPING
7.3.1 Failure of management personnel to support and comply
with the safety objectives of the City as expressed in
this and other safety manuals wili be viewed as the
30
RESOLU�ION N�, 91-70
7.3.2
7.3.3
inability or unwillingness of the individual to perform
a necessary and vital part of their job assignment. In
such a case progressive disciplinary measures which are
included in the personnel ordinance will be initiated
to assure future compliance.
RecorCs of training, safety meetings and other
documentation as prescribed in this and other manuals
shall be maintained for a period of five years.
Empioyees incurring an occupational injury or iliness
shall immediately report such injury or iilness to
their supervisor.
7.3.4 The employee's immediate supervisor shall ensure that
the employee receives proper first aid and� when
advisable� shall refer the employee to the City
physician for examination/evaluation and possi'ble
emergency treatment or referral.
7.3.5 [n the case of serious or life threatening accidents or
accidents which occur outside the normal office hours,
the employee may be taken directly to the Eisenhowever
Hospital Emergency Room.
7.3.6 Employees reporting to the Eisenhowever Hospital
Emergency Room for examination/evaluation shall bring
the bottom portion (Industrial Medical Service Order)
of the Supervisor's Report of Employee Injury (Form
O1001) which has been prepared and signed by their
immediate supervisor.
7.3.7 The employee's immediate supervisor shall immediately
submit the original of the Supervisor's Report of
Employee Injury to the Personnel department for
transfer to the Occupational Safety and Health Log and
for inclusion in the individual's file. (copy of form
attached)
7.3.8 In the event of ocupational injury or illness, the
Personnel Department shali complete the Employer's
Report of Occupational [njury or Illness (Form 5020)
for submission to the City's Worker's Compensation
Administrator within five working days.
31
RESOLUTI0IV V0. 91-70
7.3.9 The Personnel Department shal 1 �tain a_og of
Occupational Injuries and Illness� required by the
California Occupational 5afety and Nealth Act of 1973
and shall enter required information in such log within
5ix working days of receiving information that a
�-ecordable incident has occyrred (CAL OSHA No. 200).
7.3.;0 Occupational injuries or illnesses resulting in death
or in-patient hospitalization shall be reported
immediately to the City Manager, the Human Resources
Department, and Safety Department. Additionally.
occupational injuries resulting in death or in-patient
hospitalization� for a period in excess of 24 hours for
other than medical observation or in which an employee
suffers loss of any member oF the -�dy or any serious
degree of permanent disfigurerne- shall be reported
immediately by telephone or rac to the District
Office of the California Division o Industrial Safety.
San Diego� California� by the City Manager or an
authorized representative.
7.3.11 Within one month following the end of each calendar
year, the Human Resources Department shall complete a
Summary oF Occupational Injuries and ilinesses req��ired
by the California Occupational Safety and Health Act of
1973 (CAL OSHA No. 200). Such summary shall include
all reportable injurtes occurring during the calendar
year and shall be displayed on the Personnei Department
Bulletin Board for employee inspection for a minimum of
thirty days beginning no later than February lst. In
all instances� however. the Summary of Occupational
Injuries and [linesses shall remain posted until March
15t.
7.3.12 All records relating to occupational injury and iliness
shall be retained by the Personnel Department for a
minimum of five years.
SECTION VIII - COMMITTEE. SUGGEST_IONS AND REPORTS
8.0 INTROOUCTION
8.0.; The C�ty has established an Occupational Safety and
Health Committee (known as the Safety Committee? to
�acilitate the implementation of the Injury Prevention
Program throughout all leveis and areas of the
32
RESOLJTZON V0. 91-70
employment and more effectively communicate safety and
health programs and concerns. The Committee will
consist of employees from major work units together
with the Sa�ety Director.
8.1 COMM[TTEE
8.1.1 The SaFety Committee meeting will be held once a month
on the same day of the month if possible. If not,
meetings wi 11 be held as regularly as possible under
existing circumstances. Minutes of the meeting will be
distributed to all appropriate personnel and maintained
by the SaFety Director for a period of five years.
8.1.2 In maintaining a viable Injury Prevention Program. it
is important to encourage employee participation in
isolating potential safety hazards and in reducing or
eliminating such hazards.
8.1.3 Moreover, i t
recommendations
generating an
habits.
is desirable to secure employee
in formulating safety policy and in
attitude conducive to safe working
8.1.4 To assure significant employee participation in the
Injury Prevention Program. the City has created an
eight member Safety Committee. the majority of whose
members are employed in a non-supervisory capacity.
8.I.5 The Safety Committee meets on a regularly scheduled
basis and may convene a special meeting at the
direction of the Committee Chairman.
8. 1.6 Safety and Acc i dent Revi ew Commi ttees wi 1 1 be
established and used by Department Heads to assist
management in promoting safety awareness among
employees. Some of their functions shali be to:
8.1.7
: :
�
Discuss and formulate safety policies and recommend
their adoption.
Discover unsafe conditions and practices and determine
their remedies.
Make safety activities an integra� part of operations.
33
R�SOLUTIO'`i V0. 91-70
8.: ;0 Provide an opportunity for free discussion of accident
problems and preventive measures, so as to improve t�e
cooperative spirit between management and employee.
Representation on these committees will incluae
management and other employees. Meetings should be
conducted according to the generally accepted rules cf
Or�+er , M i nutes wi 1 1 be taken� prepared, and sent to
the SaFety Department for information and possible
City-wide dissemination to enhance the City Injury
Prevention Program. Safety Awards Programs will be
conducted by City Departments. The Safety Department
will assist Department Heads in the promotion of safety
activities and safety awareness among empioyees when
requested.
8.1.11 Ea�h department he_: will select a repr ,tative from
their department to serve as a Safety Co: �tee member.
8.1.12 Each Safety Committee member will serve a twelve month
term on the Committee.
8.1.13 The Safety Director or a designated representative
shall serve as a Secretary of the Safety Committee on a
continuing basis.
8•2 ORGANIZATION
8.2.1 The Chairman of the Safety Committee shal l be
responsible for conducting the Committee's business
meetings� for convening special meetings as necessary
and for assigning required projects to Committee
members or to a duly constituted sub-committee.
8.2.2 The Secretary shall be responsible for maintaining
ac�urate proceedings of the business of the Safety
Committee.
8.3 SAFETY SUGGESTIONS
8.3.1 Safety suggestions by individual empioyees wiil be
processed through Safety Department to the City Manage�
for consideration and adoption. Those accepted wil!
receive awards and/or letters of appreciation or
commendation.
8.4 REPORTS
34
;;ESOLUTION rJO. 91-7�
8.4.1 A quarterly safety summary report will be prepared bv
the Safety Department and sent to the City Manager.
8.4.Z The appropriate Workmen's Compensation report will be
forwarded to the Safety Department for use by the
Safety Director in carryi'ng out his duties and for
�r�paring his summary report to the City Manager.
8.5 COMMUNICATION OF SAFETY AND HEALTH MATTERS
8.5.1 The City encourages all employees to offer suggestions
regarding safety at anytime. Suggestions may be made
verbally or in writing. "Safety Suggestion" forms are
available in all departments and the Safety Oepartment.
The originator retains one copy and submits two copies
to the supervisor who retains one copy and forwards the
other copy to the Safety Department. Supervisory
personnel are to emphasize to employees that ali
suggest i ons are va 1 ued and apprec i ated and i n no way
will any suggestion reflect poorly on the employee or
jeopardize the employee's position. Safety Committee
will review all safety suggestions. Employees making
suggestions will be notified of the results. If
rejected, the employee will receive an explanation as
to the reason(s) for the rejection. [f accepted,
recognition and an expression of thanks will be
extended to the employee. Since effective
communication directly relates to prompt communication.
the person making the suggestion will receive an
appropriate response no later than fourteen days from
the date of the suggestion. At the completion, a copy
of the "Safety Suggestions" form will be kept in the
employee's personnel file and that of the Safety
Department.
8.5.2 Effective communications of safety and health matters
will also consist of ineetings, seminars. bulletins,
posters. field training and workshops. Care will be
taken to see that all forms of training will be
communicated in a language the trainee understands.
SECTION IX - PROTECTIVE wEAR AND PURCHASING
9.0 INTRODUCTION
35
�ESOL'JTIO�� �0 . 91- 70
9.0.1 As a responsible employer. it is the policy of the Ci-�
to irsure the protection of those employees subject t�
their uni�ue working conditions a safe and heaithy �+ork
er.vironment, to protect those employees from perscnal
in�ury, certain precautions for protective equiament
From ralling objects� hazardous chemicals or severe eye
;�.���age. and safety shoes shal 1 be worn.
9.1 SAFETY SHO
9.1.1 [t is the Policy of the City to require employees
(subject to unique hazards) of the Building 8 Safety
Department Inspectors/Code Inspectors/Public Works
field Personnel to wear approved safet� shoes subject
to the following conditions:
9. 1. Z E m p i o y e e s a s s i g n e d t o t h e B_ i 1 d i n g a n d
Engineering/Pub -= Works Maintenance/Code Departments
will be required ro wear approved safety shoes during
ail field assignments. 5afety shoes shail be optiona�
for these employees while working in an office
environment.
9.1.3 The following positions shall be exempt from wearing
safety shoes:
o City Engineer
o City Building Official
o Code Compliance Officer
9.1.4 Safety shoes may be made optional at `he discretion cf
the Safety Committee. The s�_�ervi=or shall request
exceptions in writing of the Sa= �y Committee.
9.1.5 "he City will provide safety sr =s for those listed in
Section 9.1.2. It is the responsibility of each
empioyee to maintain safety shoes.
9.1.6 Replacement of safety shoes shall be at the City's
expense.
9.2 PROCEDURE
9.2.1 All empioYees required to wear safety shoes must
present themselves in safety shoes on the first day of
active employment.
�I5
RESOLUTIO:d N0. 91-70
9.2.2 Employees failing to wear safety shoes as required
shall not be permitted to work and shall be sent home
without pay.
9.2.3 Employees failing to wear safety shoes on a continuing
basis shall be subject to disciplinary action in
accordance with the Palm Desert personnel policies of
the City.
9.2.4 Employees not presently required to wear safety shoes
but who, through change of work assignment or change in
the Safety Shoe Policy. become required to wear safety
shoes shall obtain approved safety shoes within
fourteen working days of the change.
9.3 HARD HATS
9.3.1 INTRODUCT[ON
9.3.2 It is the policy of the City to require aii empioyees
of the Bu(iding and Safety Inspectors/Code
Inspectors/Publfc Works Maintenance and fieid
engineering departments to wear CA� OSHA approved hard
hats whenever exposed to hazards of flying or falling
objects.
9.4 PROCEDURES
9.4.1 Hard hats will be supplied by the City to all employees
affected by this policy.
9.4.2 !t is the responsibility of each employee, however, to
prevent loss or damage� through carelessness or
improper use. of this protective equipment.
9.4.3 Hard hats lost by the employee will be replaced at the
employee's expense.
9.4.4 Hard hats damaged, on the job� to the extent that they
no longer �urnish adequate protection wifl be repiaced
at City's expense.
9.4.5 Hard hats shall be worn on all of, but not lirnited to
the following job assignments:
9.5 HARD HATS MANDATORY
37
?�FSOLTJTION N0, 91-70
9.S.1 Builcfing and Safety [nspectors personnel whenever
inSPecting a job where overhead construction work is �n
progress.
9.5.Z St�eet Maintenance Department personnel whenever in an
Anv�ronment in which overhead construction work is in
�rG��ess or whenever risk of head injury is present.
9.5.3 Vi;itors. and other employees, whenever entering areas
posted as hard hat area.
9.6 EXCEPTIONS
9.6.1 Hard hats need not be worn while in the enclosed cab o*
a truck, or in a City automobile, rest room. or office
areas.
9.6.2 Hard hats need not be worn by mec�3nics when performing
maintenance or repair work o� City vehicles.
9.6.3 Hard hats need not be worn when made optional at the
discretion of the Safety Committee. The supervisor
shall request in writing any exceptions.
9.7 FACE AND EYE PROTECTIVE EQUIPMENT
9.7.1 [NTRODUCTION
9.7.2 [ t i s the po 1 i cy of the C i ty to Rrov i de face
protectors� goggles� or safety glasses for employees
working in locations where hazar�s due to flying
particles. hazardous substances, or injurious light
rays are inherent to the work environment.
9.7.3 Face protectors. goggles. and safety glasses must meet
or exceed CAL OSHA and ANSI Z-67.1 1968 standards. or
any later revision of these standards.
9.7.4 Employees required to wear safety glasses may select
lens of glass or plastic in clear, green, gray or
photosensitive lens of Photogray H.T, glass. Siae
shields are optional unless deemed mandatory by the
employee's supervisor. Any of the above wi11 be
supplied at City expense. Employees desiring
prescription lens will Ray the addittonal cost
38
RESOLIJ,TION V0. 91-70
involved. Lens prescription must be from any eye
examination within six months prior to employee's
request for prescription lens.
9.7.5 Safety glasses become the property of. and the
responsibility of, the emp!oyee. In case of loss,
replacement will be at the employee's expense.
9.7.6 Safety glasses damaged. on the job� to the extent that
they no longer furnish'adequate protection� will be
replaced at City expense. if the glasse5 had
prescription lens. the added cost for this replacement
will be at City expense. Replacement needs will be
determined by the employee's supervisor.
�
�
MANDATORY WEARING OF FACE PROTECTORS, GOGGLES, OR
SAFETY G�ASSES
Approved face protection welding helmets must be worn
by all employees when engaged in electric - arc or oxy-
acetylene welding or cutting.
9.8.2 Approved face shields must be wor
when pouring, mixing, pressurizing,
caustics, solvents. �esticides� or
(other than when fuel�ng vehicles).
n by all employees
or applying acids,
petroleum products
9.8.3 Approved goggles� safety glasses. or face shieids must
be worn by all employees when chipping, chiseling,
hammering. or when operating air or electrically driven
tools such as drills, table saws. chain saws. circular
saws, etc.
9.8.4 Approved goggles or safety gtiasses shall be worn on any
job assignment deemed hazardous by employee's
supervisor - such as during wind or blowing sand
environment.
SECTION X- PURCHASING/CONTRACTS FOR SAFETY EQUIPMENT
l0.0 INTRODUCTION
10.0.1 ]t is the policy of the City to conform to the safety
regulations of the California Occupational Safety and
Health Administration (CAL OSHA).
39
RESOL'JTION �10. 91-70
10.0.2 To ensure that materials or equipment purchasea or made
by C i ty emp i oyees are i n conformance w i th CAL OSHA
requirements, the following procedures will ee
followed:
10.1 PROCE�URES
10.1.1 Purchase orders, purchase contracts� or requests for
bids shall contain the following statement: "The
articles covered by this (Purchase Order, Contract. or
Request for Bid) must equal or exceed OSHA or CAL OSNA
requirements, whichever are more stringent. and must
conform with the safety orders of the State of
California, Division of Industrial Safety."
10.1.2 [t is recommended that the facilities of the Off' � of
the Safety Director be used whenever there is do�_ : as
to whether a contemplated purchase� design� or wo�k
order conforms to CAL OSHA safety regulations and
requirements.
SECTION XI - SAFETY STANOARDS a GUIDELINES
11.0 SAFETY STANDARDS
11.0.1 The following standards and guidelines have been
adopted by the City Safety Department for tne
implementation and operation of the Palm Desert's
[njury Prevention Program.
11.0.2 Occupational Safety and Health A-, (OSHA), Public taw
91-596� 1971, including all amer ,ents. This wi11 not
include the enforcement procedure�.
11.0.3 State of California Fire Marshall Rules 8 Regulations
11.0.4 Uniform Building Code the latest edition.
il.l PROCEDURES
11.1.2 Procedures concerning work related injury to employee
are as specified in Section 11.4.
11.1.3 Procedures regarding vehicle accidents involving City
personnei as specified in Section 11.8.
40
RESOL'_LTION id0. 91-70
11.1.4
11.1.5
11.2
Procedures regarding property damage, vandalisms, etc.,
are as specified in Section 11.2.1.
Procedures concerning safety and loss prevention as
specified in Section V1I.
SArETY OFFICE
11.2.1 Independently investigate accidents involving serious
injury or major property damage, theft. vandalisms and
inc�dents which indicate a potential for serious injury
or property damage.
11.2.2 Provide assistance to Department Heads and Supervisors
in their accident investigations when requested.
11.2.3 Assist the insurance carrier in its investigations when
requested. Such investigation shall not interfere with
the insurance adjuster, or result in his being unable
to obtain necessary information for his reports.
11.2.4 Review accident reports received from Department Heads
and Supervisors for proper classification of causes and
appropriate corrective measures as may be necessary in
coordination with applicable Oepartment Head or
Supervisor.
11.2.5
11.2.6
11.3
Compile statistical data from reports and provide such
data to the City Manager on a quarterly basis.
The Safety Department will set up files as appropriate.
EMERGENCY PROCEDURES
(1.3.1 The injured employee's responsibie supervisor. through
the City's Communications System. will immediately
notify the Safety Department when an accident invotiving
serious personal injury or extensive property damage
occurs. The supervisor will follow Sections 7.3.10.
11.4 REPORT[NG REQU[REMENTS FOR INJURIES
l;.a.l GENERAL
ll.a.2 Records of all accidents are essential to efficient and
successful loss prevention work. Records supply the
41
RESOLUTION N0. 91-70
information necessary �o transform haphazard. costly,
inef�ective loss prevention work into a planned program
that controls the specific conditions and act that
cause accidents. The Safety Department wiil enforce
the completing and forwarding of various accident and
i�ss rorms as required•in the appropriate APDR
;A��i�ent Property Oamage Report).
ll•5 POLICY
11.5.1 POLICY: In every case, all employees must immediately
report any on-the-job injuries or accidents to their
supervisor and complete an "Empioyee's Statement of
Injury" Form (see Exhibit I attached.)
11.5.2 Supervisor's shall complete and file with Personnel,
their "Supervisor's Report of Accident" within 24 hours
of ocurrence (see Exhibit [1 attached).
11.5.3 Should an employee be injured while working on a
weekend or a holiday. both reports will be submitted on
the next working day.
11.6 PHYSICIAN'S REPORT OF MEDICAL VISiT: Eisenhower
Immediate Care Centers� in La Quinta and Cathedrai City
iyou may use either facility) will complete a
Physician's Report of Medicai Visit (see Exhibit fII
attached), for every employee treated. The physician
w i 1 1 prescr i be ( i n the 1 ower 1 eft-hand corner of the
report)� whether the employee is "Off liork" (how long?)
or "May Return to Mork" (with =- .�ithou imitations.)
Th e emp 1 oyee w i 1 1 be g i ven a -y of e report and
, must p�esent the copy to thetr �aervis, at the time
they return to work in order for the empic.ee to be put
back on active payroll status. The supervisor should
forward the report copy to Personnel and the Safety
Department.
11.6.2 The Eisenhower Irnmediate Care Center wi11 fiie a
written report with the City of their findings and
medical treatment. If the employee is to remain "ofF
work", the Center wiil notify the City by telephone as
well. If it is necessary to refer the employee tc
another medical specialist, the specialist must be
42
RESOi,I;TION N0. 91-70
approved by the City's Workers' Cornpensation Ciaims
Adm i n i st rator and the C i ty must be not i f i ed by phone
and in writing.
�l•� INJURY OUTSIDE AREA: Any employee who is injured while
on City business outside of the Coachella Valley should
�o directly to the Emergency Room of the nearest
hospital for treatment. The employee's supervisor and
Personnel should be notified as soon as possible and a
copy of the Emergency Room Report should be given to
Personnel.
11.8 REPORTING VEHICLE ACCIDENTS
11.8.1 Operation of vehicles is usually indispensable in
conducting some City business. Vehicular coliisions
cou I d be the most cost 1 y 1 oss Nhen we add prOperty
damage, bodily injury, fatalities and liable suits.
11.8.2 Each employee us��g City or personal vehicles on City
business under the Motor Vehicle Collision Control
Policy shall report in writing using the "Vehicle
Accident Incident Report".
11.9 PROCEDURES
11.9.1 Any injury, as a result of a vehicle accident, shall Ce
reported using the "Employee Report of [njury and
Supervisor's Review" form.
11.9.2 Accidents involving a fatality shall be reported
immediately to the City Manager. Safety Director. and
Department Head.
11.9.3 The Supervisor will complete the "Supervisor's Report
of Accident" form and indicate what steps have been
taken to prevent similar accidents.
11.9.4 A"Sheriff's Accident Report" will be required for ali
auto accidents.
11.9.5 The "Supervisor's Report of Accident," the "Vehicle
Accident Report/Incident Report�" the "Sheriff's
Report�" the "Employee Report of Injury" (if
applicable) shail be submitted to the Safety Department
within three working days of a vehicle accident.
43