HomeMy WebLinkAboutCC RES 01-017RESOLUTION NO. 01-17
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA RESCINDING RESOLUTION NO. 00-52 AND
UPDATING THE CITY OF PALM DESERT PARKS AND RECREATION
COMMISSION BYLAWS
WHEREAS, the Parks and Recreation Commission was created in 1976 as a five -
member board with its primary responsibility those matters dealing with the parks and
recreational issues in the City; and
WHEREAS, the City of Palm Desert has experienced tremendous growth since
1976, and the increase in ongoing recreation programs, the development, operation and
maintenance of parks and recreational facilities requires that the goals and objectives of
the Parks and Recreation Commission be clear and concise; and
WHEREAS, it is believed that updated bylaws will help the Parks and Recreation
Commission operate in a more efficient and effective manner.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm
Desert, California as follows:
1. That the above recitations are true and correct and constitute the findings of the
City Council; and
2.That the Parks and Recreation Commission bylaws are hereby updated to better
clarify the goals and objectives of the Commission as shown in Exhibit A attached hereto
and incorporated herein.
PASSED, APPROVED and ADOPTED by the City Council of the City of Palm
Desert, California, at its regular meeting held on the 8 day of February , 2001, by the
following vote, to wit:
AYES: KELLY, SPIEGEL, FERGUSON
NOES: NONE
ABSENT: BENSON, CRITES
ABSTAIN: NONE
JIM FERGU•O , MAYOR
-zSHEILA R. G`!LOGAN, C ' CLERK
Resolution No. 01-17
EXHIBIT A
TABLE OF CONTENTS
PAGE
ARTICLE I: Mission Statement 1
ARTICLE II: Implementation Measures 1
ARTICLE III: Membership/Compensation/Terms/Vacancies 1
ARTICLE IV: Absence 1
ARTICLE V; Voting 1
ARTICLE VI: Officer Appointments 1
ARTICLE VII: City Personal 1
ARTICLE VIII: Meetings
Section 1 - Regular Meetings 2
Section 2 - Adjourned Meetings 2
Section 3 - Special Meetings 2
Section 4 - Notice of Meetings 2
Section 5 - Meeting to be Public 2
ARTICLE IX: Order of Business
Section 1 - Agenda 2
Section 2 - Agenda Deadline 3
Section 3 - Roll CaII 3
Section 4 - Approval of Minutes 3
Section 5 - Presentation by Commission Members 3
Section 6 - Roberts Rules of Order 3
ARTICLE X: Addressing the Commission
Section 1 - In Person 3
Section 2 - Written Correspondence 3
ARTICLE XI: Duties
Section 1 - Master Plan 4
Section 2 - Citizen Input 4
Section 3 - Public Access 4
Section 4 - Commissioner Inspections 4
Section 5 - Commissioner Liaisons 4
Section 6 - Advise/Recommend to City Council 4
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Resolution No. 01-17
ARTICLE I: Mission Statement.
Parks & Recreation Commission shall have the power to make recommendations to the
City Council in all matters pertaining to the creation, planning, acquisition, operation,
maintenance, coordination, management, and control of all parks & recreation activities and
facilities within the City of Palm Desert. All statements contained within this document will
presume to pertain to the Parks & Recreation Commission of the City of Palm Desert and
hereafter referred to as: Commission.
ARTICLE 11: Implementation Measures.
Commission shall be consulted in ample time to give their opinion on park/recreation
programs and funds. The Commission prior to adoption shall review all park and recreation
plans. Any substantive questions or issues brought before the City Council relating to parks
and recreation should be referred to the Commission for review and comment.
ARTICLE III: Membership/Compensation/TermsNacancies.
Nine residents from the City of Palm Desert shall be appointed Commissioners and no more
than two (2) alternates may be appointed without compensation by the City Council to serve
a four (4) year term, unless appointed to complete the term of a Commissioner who has
vacated the position.
ARTICLE IV: Absence.
Commissioner's appointment will automatically be vacated, if that individual misses four (4)
scheduled meetings in any one calendar year. The City Clerk is to be notified of the
vacancy by the secretary.
ARTICLE V: Votina.
Each appointed Commissioner shall be entitled to one (1) vote in all matters.
ARTICLE VI: Officer Appointments.
At the first meeting in January of each year the Commissioners shall elect a Chairperson
and a Vice -Chairperson. It is intended through this yearly rotation to allow everyone
(who has not served in either position) to serve as Chairperson or Vice -Chairperson.
ARTICLE VII:City Personnel.
A city staff secretary will be made available at every Commission meeting to record the
minutes. Staff member will be present to keep the Commission current on all issues via
written reports distributed with the agenda and minutes. A council member may attend to
act as liaison between the Commission and the City Council. Additionally, a representative
from the Coachella Valley Parks & Recreation, YMCA, and any other organization that has
an interest in parks & recreation are encouraged to attend.
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Resolution No. 01-17
ARTICLE VIII: Meetings.
Section 1 - Regular Meetings.
Commission shall hold regular meetings at city hall, 73-510 Fred Waring Drive, Palm
Desert, California, on the 2"d and 4th Wednesdays of the month. When any regular
meeting of the Commission falls on a legal holiday, no meeting shall be held on such
holiday, but a regular meeting may be held at the same hour on the next succeeding
Wednesday. Commission may change the date/time of their regular meetings.
Section 2 - Adiourned Meetings.
Any meetings may be adjourned to a certain time, place and date, but not beyond
the next regular meeting. Once adjourned, the meeting may not be reconvened.
Section 3 - Special Meetings.
The chairman or a majority of Commissioners on twenty-four (24) hour notices may
call special meetings. Only matters contained in the notice may be considered.
Section 4 - Notice of Meetings.
Mailed or personally delivered notice is required of all regular, adjourned, and
special meetings.
Section 5 - Meeting to be Public.
AU regular, adjourned, study sessions and special meetings of the Commission shall
be open to the public.
ARTICLE IX: Order of Business.
Section 1 - Agenda.
Order of business at each meeting shall be contained in the agenda prepared by the
secretary. Items may not be taken out of order except with the unanimous consent of
the Commission, otherwise the agenda shall be a listing by topic of subjects which
will be taken up for consideration and disposition in the following order:
Call to Order
Roll Call
Approval of Minutes
Oral communications
Updates of projects/schedules/budgets/master plan
Unfinished Business
New Business
Comments
Adjournment
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Resolution No. 01-17
Section 2 - Agenda Deadline.
Any person wishing to place an item on the agenda shall provide sufficient
information to the secretary seven (7) days prior to the next scheduled meeting.
Commission shall act upon no matters other than those on the agenda.
Section 3 - Roll Call.
Before proceeding with the Commission business, the secretary shall call the roll of
the Commissioners and those present shall be entered in the minutes.
Section 4 - Approval of Minutes.
Unless the reading of the minutes of the previous Commission meeting is requested
by a majority of the Commissioners, such minutes may be approved without reading,
if the secretary has previously furnished each commissioner with a copy thereof.
Section 5 - Presentation by Commission Members.
The chairman or any Commissioner may bring before the Commission any new
business under the comments portion of the agenda subject to the law of the State
of California governing public meetings and appointed boards and commissions.
Section 6 - Roberts Rules of Order.
Meetings shall be conducted in accordance with Roberts Rules of Order.
_ ARTICLE X: Addressing the Commission.
Section 1 - In Person.
Any person desiring to address the Commission shall wait to be recognized by the
presiding officer. After being recognized, the person shall state name and city of
residence for the record and shall limit remarks to the question under discussion.
All remarks and questions shall be addressed to the chair and not to any individual
Commissioner, staff member or other person. No person shall enter into any
discussion without being recognized by the presiding officer.
Section 2 - Written Correspondence.
The secretary is authorized to receive and open all mail addressed to the
Commission as a whole and give it immediate attention to the end that all
administrative business referred to in said communications and not requiring
commission action may be disposed of between commission meetings.
Any communication requiring Commission action will be reported to the Commission
at the next regular meeting at which time the secretary can have a report and
recommendation on the matter.
Resolution No. 01-17
ARTICLE XI: Duties.
Section 1 - Master Plan.
Commission shall develop/maintain a city master plan for parks and recreation.
Section 2 - Citizen Input.
Obtain continuous citizen input as a means to quantifying the needs of the
community.
Section 3 - Public Access.
Ensure convenient access and usability by all the citizens of the community.
Section 4 - Commissioner Inspections.
Each Commissioner will inspect an assigned park and report the condition to the city
staff at the second Commission meeting of each scheduled month. City staff will
ensure reported problems are corrected.
Section 5 - Commissioner Liaisons.
Commissioners may be appointed by the Commission or City Council to serve as a
liaison with other counties, districts, cities, agencies, commissions, committees,
organizations, or groups as may be appropriate.
Section 6 - Advise/Recommend to City Council.
Advise & make recommendations to the City Council on any park/recreation matters.
All Commission approved recommendations shall be officially forwarded to the
City Council by city staff.
Date Adopted: February 8, 2001
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