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Home My WebLink AboutCC RES 02-001RESOLUTION NO. 02- 1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, RESCINDING RESOLUTION NO. 94-91 AND APPROVING THE RECORDS TRANSFER AND RETENTION SCHEDULE FOR THE OFFICE OF THE CITY CLERK WHEREAS, on August 25,1994, the City Council of the City of Palm Desert, California, adopted Resolution No. 94-91, approving a Records Transfer and Retention Schedule for the City Clerk's Office; and WHEREAS, a Records Transfer and Retention Schedule has been prepared for the City Clerk's Office (attached hereto and made a part hereof as Exhibit "A") based on Government Code Sections 34090, 34090.5, and 34090.7, and the Secretary of State's Local Government Records Management Guidelines; and WHEREAS, the purpose of the Records Transfer and Retention Schedule is to establish a pattern for the orderly transfer or destruction of records on a continuing basis; and WHEREAS, the City Attorney has reviewed and approved the Records Transfer and Retention Schedule for the City Clerk's Office. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that the attached Records Transfer and Retention Schedule (Exhibit "A") is hereby approved. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Palm Desert, California at its regular meeting held on the loth day of January , 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: BENSON, CRITES, FERGUSON, SPEIGEL, KELLY NONE NONE NONE IkICFAARD S. KELLY, OR SHEILA R. GILLIGAN, CITY,CILERK CITY OF PALM DESERT, G IFORNIA [This page has intentionally been left blank.] Resolution No. 02-1 EXHIBIT "A" City of Palm Desert Records Transfer and Retention Schedule January 2002 Resolution No. 02-1 Although all records will have a Retention Schedule attached, how those records are purged from the active filing system indicates the retention period. Retention Schedule The retention schedule indicates that once the retention date has passed, those files may be purged from the active filing system. Microfilm/Imaging Schedule If a film schedule has been assigned, this indicates that once the microfilm date has passed, those files may be microfilmed or scanned. Destruction Schedule If a destruction schedule has been assigned, this indicates that the file may be destroyed. (Once microfilmed or scanned, the microfilmed/scanned copy would then be used as the "original.") Destruction includes all copies of these documents, whether in the City Clerk's Records Center or any other office within the Civic Center. If there is not a Destruction Schedule assigned, the record will be kept either in the City Clerk's Records Center or another location approved by the City Clerk. Resolution No. 02-1 Legend AA = After Approved AU = Audit CL = Closed/Completion CU = Current Year L = Life P = Permanent S = Supersede T = Termination AF = After Microfilmed/Imaged NM = Not Microfilmed ND = Not Destroyed Resolution No. 02-1 CHART OF ACCOUNTS TRANSFER AND RETENTION SCHEDULE Retention Microfilm Destruction File Number Schedule Schedule Schedule CU+2 CU+2 CU+3 P CU+2 AU+4 P P P P P CU+3 T+4 AU+4 CU+3 CU+2 CU+2 CU+2 CU+2 L CU+3 CU+2 CU+2 CU+2 P CL+2 CU+2 CU+2 P CU+2 CU+2 T+5 NM CU+2 AA AA AA CU+2 CU+2 CU+3 NM CU+2 AU+4 AA CU+2 CU+2 CL+1 Mo CU+2 CU+3 T+4 AU+4 CU+3 CU+2 CU+2 CU+2 CU+2 L+2 CU+3 CU+2 CU+2 CU+2 AA CL+2 CU+2 CU+2 AA CU+2 CU+2 AF CL+3 CU+2 ND ND ND AF AF AF ND AF AF ND ND ND ND ND AF AF AF AF AF AF AF AF ND ND AF AF AF ND AF AF AF ND AF AF 25_ 25-001 25-002 25-003 25-004 25-005 25-006 25-007 25-008 25-009 26-001 26-002 26-003 26-004 26-005 26-006 126-007 26-008 26-008-1001 26-009 26-010 26-011 26-012 26-013 26-014 26-015 26-016 26-017 26-017-1001 Description Selected Applicants Applications Not Selected Agendas Minutes Resolutions Original Proposed Budget Departmental Copies UILt1 ZTV =; T1 Building & Safety — General Condemnations Development Coordinating Center Refunds Destruction of Files Securing of Sub -Standard Buildings Plan Check Extension Permits WRCOG's Balanced Development Proposal — BIA_ esim Business License/Code Compliance — General Business Licenses Business License Refunds Business License Exemptions Bingo Permits Dog Licenses Psychic Activities Solicitations Massage Establishment Licenses Massage License Appeals Skateboards Abandoned Vehicles Home Occupation Permits No Smoking Ordinance Weed Abatement/Lot Cleaning Leaf Blowers Recreational Vehicles Littering Ordinance Public Nuisance Towing 1 Resolution No. 02-1 City of Pain Desert Retention Microfilm Schedule Schedule CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CL+2 CL+2 P AA CU+2 NM WW- CU+2 CU+2 L+2 L+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 Destruction Schedule AF AF AF AF AF AF AF AF AF AF AF AF AF AF ND CU+2 AF AF AF AF AF AF AF AF CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+3 CU+3 CU+2 CU+2 CL+3 CL+3 CL+3 CL+3 P CL+3 P CL+3 P S+2 CU+2 CU+2 CU+2 NM CU+2 CU+2 CU+2 NM CU+2 CU+2 CU+2 CU+2 CU+2 NM AF AF AF AF AF AF AF AF AF AF AF CU+2 AF CU+2 AF AF CU+2 File Number 26-018 26-019 26-020 26-021 26-022 26-023 26-024 26-025 26-026 26-027 26-028 26-029 26-030 26-031 26-032 26-033 27-001 27-002 27-003 27-003-1001 27-004 27-005 27-006 27-007 28-001 28-002 Records Transfer Retention Schedule Description Waiver of Fees Cat Traps Water Conservation Cards Wobbler Ordinance Graffiti Motion Picture Code Day Care/Nurseries Blinder Rack Ordinance Trespassing Noise Control Vending Vehicles/Push Carts Adult Entertainment Restaurants/Food Handler & Fast Food Ordinance Parade Permits Destruction of Files Business Support Center Activity State of California - General Alcoholic Beverage Control Public Utilities Commission Electrical Deregulation Division of Labor Statistics & Research State Integrated Waste Management Board Reappointment Educational Revenue Augmentation Fund Census — General Census — Federal alma 29-001 Chamber of Commerce — General 29-002 30-001 30-002 30-003 30-004 30-005 30-006 31-001 31-001-1001 31-001-1002 31-002 31-003 31-004 31-005 Golf Cart Parade City Attorney — General Litigation Eminent Domain — Transferred to 68-006 Subpoenas Gifts of Public Funds Public Records — Le al Guidelines M City Clerk — General Reorganizations — Other Cities City Clerk Correspondence City Clerk Organizations (IIMC, CCAC, CAPIO, SCCCA) Press Releases Radio Shows Newsletter/Other Cities 2 Resolution No. 02-1 City of Palm Desert Retention Schedule P CU+2 P CL+2 CU+2 P CU+2 P P CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 P P P CU+2 Microfilm Schedule CU+2 NM NM CL+2 CU+2 NM NM CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 NM CU+2 CU+2 AA AA NM CU+2 CU+2 CU+2 P NM P NM CU+2 CU+2 P NM P NM P CL+3 P CL+3 P CL+3 CL+2 CL+2 CU+2 CU+2 CL+2 CL+2 CU+2 CU+2 P NM CL+2 CL+2 Destruction Schedule ND CU+2 ND AF AF AF CU+2 AF AF AF AF AF AF AF AF AF AF AF AF AF CU+2 AF AF ND ND ND AF AF ND ND AF ND ND ND ND ND AF AF AF AF ND AF File Number 31-006 31-007 31-008 31-009 31-010 31-011 31-012 31-013 31-014 31-015 31-016 32-001 32-002 32-003 32-004 32-005 32-006 32-007 32-008 32-009 32-010 32-011 32-012 32-013 32-014 32-015 32-016 33-001 33-002 33-003 34-001 34-002 34-003 34-004 34-005 34-006 34-007 34-008 5 35-001 35-002 35 36-001 36-002 Records Transfer Retention Schedule Description Newsletter/Palm Desert Fees/Other Cities Destruction of Files Student Mentor Program Boy Scout Citizenship Merit Badge Retention Schedule City Clerk's Council Newsletter Community Arts Manager Visitor Center Flags Community Affairs Specialist City Council — General Town Hall Meetings Jean Benson Correspondence Buford Crites Correspondence Phyllis Jackson Correspondence Richard Kelly Correspondence Walter Snyder Correspondence Roy Wilson Correspondence Youth in Government Day City Council — Other Cities City Council Applications Robert Spiegel Correspondence Charter City City Philosophy Historical Video Jim Ferguson Correa ondence City Manager — General Destruction of Files Staff Reorganization Civic Center — General City Seal City Flower Council Chamber Civic Center Remodel (No File) Ernie Hah Amphitheater — General Use of Facilities _ WANSIMF- 3 Claims Against the City — General Claims Filed Against the City Claim Reports M NOVI Commendations — General Commendations — Plaques, Service Awards Resolution No. 02-1 City of Palm Desert Retention Schedule CU+2 CU+2 CU+2 P P P P CU+2 CU+2 CU+2 P T+5 CU+2 CU+2 P P CU+2 CU+2 P CU+3 CU+3 P P P P P P P P P P P P P P Microfilm Schedule NM CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CL+3 T+5 CU+2 CU+3 CU+2 AU+2 P P CU+2 CU+2 CU+2 CU+2 NM CL+4 NM NM CL+2 T CU+6 CL+4 CL+4 T+6 CL+4 CL+2 CL+4 CL+2 CL+2 CL+2 CL+4 CL+2 CL+4 CU+2 AU+2 CU+2 CU+2 Destruction Schedule CU+2 AF AF ND ND ND ND AF AF AF ND AF AF ND AF ND ND AF CU+2 ND CU+3 CU+3 ND ND ND ND ND ND ND ND ND ND ND ND ND ND ND AF AF ND ND File Number 36-003 36-004 36-004-1001 36-005 36-006 36-007 36-008 36-009 36-010 Records Transfer Retention Schedule Description Condolences Environmental Award of Excellence Environmental Action Award Founders Plaque Vietnam War Memorial Colonnade of Honor Peace Memorial Living for Your 90's Skins Game — Bi• horn 38-001 Contracts — General All Capital Improvement Contracts All Contracts (other than capital improvement) 39-001 Conditional Use Permits — General 39-002 Conditional Use Permits — (Alpha files 40-001 40-001-1001 40-002 40-003 40-004 40-005 40-006 40-006-1001 40-007 40-008 40-009 40-010 40-011 40-012 40-013 40-014 40-015 40-016 40-017 40-018 40-019 40-020 40-021 41-001 41-002 41-003 41-004 Elections — General Voluntary Expenditure Ceiling Conflict of Interest — General Registrar of Voters Oath of Affirmation Forms November 1988 Election Fair Political Practices Commission Bipartisan Commission of the Political Reform Act Certificates of Election Statement of Organization Conflict of Interest November 1990 Election November 1992 Election Oath of Office — Elected Officials November 1995 General Election November 1996 General Election November 1997 General Municipal Election 1998 44th Congressional Dist. Special Election 1998 General Election 1999 General Consolidated Election 2000 General Municipal Election 2000 Statewide General Election 2002 General Municipal Election Finance — General Claims and Demands Finance Reports Outside Agency Funding 4 Resolution No. 02-1 City of Palm Desert Retention Schedule CU+2 P CL+2 P P P P P P Microfilm Schedule NM CU+2 CL+2 AA CU+2 CU+2 CU+2 CL+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 P CL+2 P CU+2 P CU+2 P CL+2 P CL+2 P CU+2 P NM P CU+2 P NM P CU+2 P CU+2 P NM CU+2 CU+2 CU+2 CU+2 CU+2 P S+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CL+2 CL+2 CU+3 CU+3 CU+2 CU+2 CU+2 CU+2 P CU+2 Destruction Schedule CU+2 ND AF ND ND ND ND ND ND AF AF AF ND AF ND ND ND AF ND AF ND AF ND 43-003 43-003-1001 43-003-1002 43-003-1003 43-005 43-005-1001 43-006 1 43-006-1001 43-007 43-007-1001 File Number 41-004-1001 41-005 41-006 41-007 41-008 41-009 41-010 41-011 41-012 _14 42-001 42-002 Records Transfer Retention Schedule Description Other Cities' Application Forms Refunds Bonds Destruction of Files Schedule of Investments Statement of Cash Transactions Monthly Expenditure Reports Promissory Notes City Treasury Pool Investment Fund FIRE DEPARTMENT; Fire Department — General Automatic Sprinkler System No File 1 FRANCHISES 43-001 Franchises — General (No File) Cable Television Franchise Cable Television Complaints FCC Colony Cablevision — KCET Waste Management of the Desert Waste Management — Complaints Southern California Edison 1 Southern California Edison — Complaints Southern California Gas Company Southern California Gas Company — Complaints 43-008 Sunrise Corporation ??? ND 43-009 ND 43-010 AF 45-001 AF 45-001-1001 ND 45-002 AF 45-002-1001 AF 45-003 AF 45-004 AF 45-005 ND 46-001 AF 46-002 AF 46-002 AF 46-003 AF 46-004 ND 146-005 General Telephone (GTE) Total TV (Service for Annexation #29) Garbage & Trash — General Liquid Waste/Animal By -Products City Recycling Program Recycling Coloring Book Source Reduction/Recycling Element Debris Collection Non -disposal Facility Element GENERAL PLAN, _ ..} General Plan — General Approved Precise Plans Denied Precise Plans Interpretations (No File) Land Use — Non -Profit Organizations General Plan Amendments 5 i 1 Resolution No. 02-1 City of Palm Desert Retention Schedule P Microfilm Schedule AA CU+2 CU+2 P CU+2 P CU+2 P CU+2 P CU+2 P CU+2 CL+2 Destruction File Number Schedule ND AF 48-001 ND 48-002 ND 48-003 ND 48-004 48-005 ND 48-006 ND 48-007 ND 48-008 CU+2 CU+2 AF CU+2 CU+2 AF CU+2 CU+2 AF CU+2 CU+2 AF CU+2 CU+2 AF CU+2 CU+2 AF CU+2 CU+2 AF CU+2 CU+2 AF CU+2 CU+2 AF CU+6 CU+6 AF CU+2 CU+2 AF CU+2 CU+2 AF CU+2 CU+2 AF P CU+2 ND P CU+2 ND P CU+2 ND CU+2 CU+2 AF CU+2 CU+2 AF P CU+3 ND P CU+4 ND CU+2 CU+2 CU+2 CU+2 P CU+2 P CU+2 P CU+2 P CU+2 P CU+2 CU+2 CU+2 Records Transfer Retention Schedule Description Maps, Plans, Drawings & Exhibits Insurance — General Insurance Bonds Flood Insurance Liability Insurance (No File) Property Insurance Palm Desert Chamber Insurance Hold Harmless A•reements 51-001 Legislation — General 51-002 Assembly Bills 51-003 Senate Bills 51-004 House of Representative Bills 51-005 IRS Code Section 89 51-006 Indian Canyons Historical Site 51-007 California Desert Protection Act 51-008 Reappointment 51-009 North American Free Trade Agreement 51-010 California Forms 640-635 51-011 California Environmental Quality Act 51-012 Indian Gamin 52-001 52-002 52-002-1001 52-003 52-003-1001 52-003-1002 52-004 53 AF 57-001 CU+2 57-002 ND 57-003 ND 57-004 ND 57-005 ND 57-006 ND 57-007 AF 57-008 Library — General Museum — General Southwest Museum Multi -Agency Library Multi Agency Library Art Computers in our Future Future Use of Portola Library Building LIGHTING DISTRICTS Parks & Recreation — General Coachella Valley Parks & Rec. District Park Bond Act Sports Complex Scout House San Pablo Park Ironwood Park Riverside Co. Regional Park & Open Space Dist. 6 Resolution No. 02-1 City of Palm Desert Retention Schedule P P CU+2 P P P P P P P Microfilm Schedule CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 P CU+2 CU+2 CU+2 P S+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 P CU+2 P CU+2 P NM P CU+2 P CU+2 P NM CL+2 CL+2 P NM P NM CL+2 CL+2 CL+2 CL+2 P AA P NM T+2 T+2 P NM P CL+2 P CL+2 P CL+2 P NM P CL+2 P CL+2 P CL+2 P CU+2 P NM f CL+2 CL+2 CL+2 CL+2 Destruction Schedule ND ND ND ND ND ND ND ND ND ND ND AF ND AF AF AF AF AF ND ND ND ND ND ND AF ND ND AF AF ND ND AF ND ND ND ND ND ND ND ND ND ND AF AF File Number 57-009 57-009-1001 57-009-1002 57-009-1003 57-009-1004 57-010 57-011 57-012 57-013 57-014 513 58-001 58-002 58-003 58-004 58-005 60-001 60-002 61-001 61-001-1001 61-002 61-003 61-004 61-005 61-006 61-007 61-008 61-009 61-010 61-011 61-012 61-013 61-014 61-015 61-016 61-016-1001 61-016-1002 61-017 61-018 61-019 61-020 61-021 61-022 61-023 61-024 Records Transfer Retention Schedule Description Civic Center Park Aquatic Center Civic Center Parks — Swans Civic Center Park Recreation Facilities Ironwood Park Civic Center Park — Pedestrian Bridge Cahuilla Hills Park Ice Rink Palm Desert Soccer Park Bike Routes PARKING_ Parking — General Off Street & City Lots Restricted Zones Valet Parking Handicap Parkin MIT - } Permits — General Desert Off Road Adventures �E1 SON R`1E$ Personnel — General Personnel — Staffing Deferred Compensation Oaths of Office — Employees Palm Desert Employees Organization Salaries Public Employees Retirement System Commendations Workers Compensation Performance Evaluation for Appointed Officials Employees Picnic/Holiday Party Employee Assistance Program Destruction of Files Ethics Policy Interdisciplinary Resource Services Americans With Disability Act Medical Insurance — Principal Medical Insurance — Pacificare Medical Insurance — Kaiser Permanente Long Term Disability Vision Insurance — VSP Life Insurance (Principal — Optional Election) Dental Insurance — Phoenix Mutual Classification Study — 1995 Job Descriptions Student Work Program United Way Campaign 7 ( Resolution No. 02-1 City of Palm Desert Retention Schedule P T+7 CU+2 CL+3 CU+2 Microfilm Schedule CL+2 T+7 CU+2 CL+3 CU+2 CL+2 Destruction File Number Schedule ND AF AF AF AF 62-001 AF 62-002 P CU+2 ND 63-001 P CL+3 ND 63-001A P NM ND 63-001-1001 P CL+3 ND 63-002 P S+2 ND 64-002 P S+2 ND 64-003 P S+2 ND 64-004 S+2 S+2 AF 64-005 S+2 S+2 AF 64-005-1001 S+2 S+2 AF 64-006 S+2 S+2 AF 64-007 S+2 S+2 AF 64-007-1001 P S+2 ND 64-008 S+2 S+2 AF 64-009 P S+2 ND 64-010 P S+2 ND 64-011 P S+2 ND 64-012 P S+2 ND 64-013 P NM ND 64-014 P NM ND 64-015 P S+2 ND 64-016 P S+2 ND 64-017 P S+2 ND 64-018 P S+2 ND 64-019 P S+2 ND 64-020 P CU+2 P CU+2 P CU+2 CU+2 CU+2 P CU+2 CU+2 CU+2 S+2 ND 64-021 CU+2 AF 65-001 CU+2 ND 65-002 CU+2 AF 65-003 CU+2 ND 65-003-1001 CU+2 AF 65-004 CU+2 AF 65-005 CU+2 AF 65-006 S+2 ND 65-006-1001 CU+2 AF 65-007 CU+2 AF 65-008 CU+2 AF 65-009 Records Transfer Retention Schedule Description 61-025 Medical Insurance — Cafeteria Plan Original Personnel Files Copies of Personnel Files �yj Recruitments(rTIA Planning Commission — General Appeals Planning — General Environmental Impact Reports Landscape Maintenance Agreements _ Planning Files I P: Personnel Procedures City Council Salaries Planning Commission Salaries Conference Reimbursement Travel Agency Services Motor Vehicle Collision Control Bulk Propane Storage Bulk Storage of Flammable Fuels Sexual Harassment Policy Committee/Commission Member Vacancy Donated Items Policy Amphitheater Policy Alternative Energy/Purchasing Policy Public/Private Partnerships The Brown Act Mello -Roos Local Goals & Policies Drug & Alcohol Testing Policy — Employees Investment Policy Tow Services & Storage Policy Electronic Mail/Internet Policy Relocation Assistance & Prop. Acq. Guidelines Treasury Policies & Procedures omtfam Public Safety — General Palm Desert Police Department Sheriffs Department Palm Desert Sheriff Station Carrier Alert Program Ambulances Golf Carts Golf Cart Transportation Program Seat Belt Safety Program Disaster Medical Cache Water Safety & Drowning Prevention Program 8 Resolution No. 02-1 City of Palm Desert Retention Schedule P P P P CU+2 CL+2 CL+2 P AU+2 AU+4 L P P P P P P CL+2 P S+2 S+2 P P CU+2 CU+2 CU+2 P S+2 P P P CU+2 CU+2 CU+2 CU+2 P P CU+2 P CU+2 Microfilm Schedule CU+2 S+2 CU+2 S+2 CU+2 CL+2 CL+2 NM CL+3 AU+2 AU+4 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 NM CL+2 CU+2 S+2 S+2 CU+2 CU+2 CU+2 CU+2 CU+2 AA S+2 CU+2 CU+2 AA CU+2 CU+2 CU+2 CU+2 CU+2 NM CU+2 AA CU+2 P CU+2 CU+2 Destruction Schedule ND ND ND ND AF AF AF ND ND AF AF ND ND ND ND ND ND ND AF ND AF AF ND ND AF AF AF ND AF ND ND ND AF AF AF AF ND ND AF ND AF File Number 65-010 65-011 65-012 65-013 65-014 66 67 67-001 67-002 68 68-002 68-002 68-003 68-003 68-004 68-005 68-006 68-007 68-008 68-011 68-010 68-010-1001 68-012 68-012-1001 68-012-1002 68-013 68-014 69-001 69-002 69-003 69-004 69-005 69-006 69-006-1001 69-007 69-008 69-009 69-010 69-011 69-012 69-013 69-014 69-015 69-016 ND 169-017 AF 169-018 _P Records Transfer Retention Schedule Description State Financial Assistance (Flood 1993) Emergency Cold Weather Shelter Program Low Power Radio Station Disaster/Earthquake Preparedness & EOC CurfewlTruancy /c Protest/Complaints — General Cook Street Closure PRO PERTYY - Property Acquisitions — General Deeds Surplus of City Property — Listing Surplus of City Property — Bids Certificates of Compliance Easements Eminent Domain Future Improvement Agreements Declarations of Covenants & Conditions Declarations of Subordination Parkview Professional Building — General Parkview Building Leases Desert Willow Golf Course — North Course Green Fees/Resident Card Summer Schedule Desert Willow Golf Course — South Course Palm Desert Visitor Information Center _ )BLI VI RK$ ?EPARTMENT' Public Works — General Flood/Drainage Grading Kelly Ordinance Street Widening Prevailing Wages City Vehicles Alternative Fuels Destruction of Files Disadvantaged Business Enterprise Zone Paved Roads Sand Mitigation Soil Jazz Material City's Property Report Master Drainage Plan Public Works Strike Team Destruction of Files California Conservation Corps — General Projects PM10/Fugitive Dust Control Ordinance HWY 111 Corridor Improvement Plan 9 Resolution No. 02-1 City of Palm Desert Retention Microfilm Schedule Schedule CU+2 CU+2 CU+2 S+2 CU+2 AU+4 AU+4 AU+4 AU+5 AU+2 CU+2 CU+2 CU+2 CU+2 P P P CU+2 1*1 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 AF AF AF ND ND ND AF AF AF AF AF AF AF AF AF 80-001 Sanitation — General AF 80-002 Eagle Mountain Mine Fill CU+2 80-003 Riverside Co. Solid Waste Advisory Committee 80-004 Lon Ran a Municipal Solid Waste Disposal 81-001 Sewers — General 81-002 Storm Drains 81-003 Flood Control/Drainage 81-004 1976 Flood 81-005 1979 Flood 81-006 NPDES Stormwater Permit Program 81-007 NPDES Program (Area 152) Sidewalks — General Parkways & Trees Parking Lot Tree Program Bikepaths Hedges Walls/Sidewalks Pathway Develo • ment Various Projects 'MOP woo CL+3 ND 84-002-023 Various Street Improvement Projects 82-001 82-005 82-005-1001 82-006 82-007 82-008 82-009 CU+2 S+2 CU+2 AU+4 AU+4 AU+4 AU+5 AU+2 CU+2 Destruction Schedule AF AF AF AF AF AF AF AF AF File Number 69-019 69-020 69-021 :70`.. T' . 70-001 70-002 70-002-1001 Records Transfer Retention Schedule Description Portola Ave./Fairway Dr. Intersection Control Mod. Deb. Truax Property (Minority Business Ent.) Palm Desert Landscape Guideline Book Purchasing — General Purchase Orders Purchase Orders — Desert Willow RFP's/Bid Requests RFP's/Bids — Successful RFP's/Bids — Unsuccessful TOSITZTEMVUE 71-001 Reports/Studies/Analyses — General 71-002 Waste Generation Study 71-003 Golf Industry Report AF CU+2 CU+2 CU+2 CU+2 CL+3 CL+3 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 10 Resolution No. 02-1 City of Palm Desert Retention Microfilm Schedule Schedule P= AU+3 P AU+3 P AU+3 P AU+3 P AU+3 P AU+3 P AU+3 P AU+3 P AU+3 CU+2 1 CU+2 L+2 1 NM P 1 CL+2 P 1 NM P CL+2 P CL+2 CU+2 NM P CL+2 P CU+3 P CL+2 Destruction Schedule ND Np ND ND ND ND ND ND ND ND ND AF ND ND ND ND ND CU+2 ND ND ND P CL+2 ND P S+2 ND P 1 S+2 ND CU+2 1 CU+2 AF CU+2 1 CU+2 AF P S+2 ND CL+3 CL+3 AF P CU+2 ND P I S+2 ND P CL+2 ND CL+2 CL+2 AF CL+2 CL+2 AF CU+2 P P P CU+2 CL+2 CU+2 T+4 T+4 CU+2 AF CU+2 ND CU+2 ND S+2 ND CU+2 AF CL+2 AF CU+2 AF T+4 AF T+4 AF File Number 87 87-002 87-003 87-004 87-005 87-006 87-007 187-008 87-009 187-010 88 188-001 88-002 88-003 88-004 88-005 88-006 88-007 88-008 88-009 88-010 88-011 88-012 88-013 88-014 88-015 88-016 88-017 88-018 88-019 88-020 88-021 88-021-1001 88-022 88-023 80- 89-001 89-001-1001 89-001-1002 89-002 89-003 89-004 89-005 89-006 89-007 Records Transfer Retention Schedule Description STREET NAMES/NU SU DIVMSIQNS/TRj\ TAXES/FEES Sales Tax Transient Occupancy Tax Business License Tax Use Tax Fire Tax Transportation Uniform Mitigation Fee School Development Fees Developers Fees Low Income Housing Mitigation Fee TRAF FIC/SPEED_ LIMI`S Traffic/Speed Limits — General Truck Routes Fairway Drive Traffic Study Speed Limit Changes Traffic Studies — General San Gorgonio Traffic Study CalTrans San Pascual Avenue Traffic Study Traffic — General Surveys Monterey Avenue Traffic Study (No File) Portola Avenue Intersection Channelization Old Prospector Trail Traffic Mgmt. Plan Mesa View Drive Traffic Improvement Plan Traffic Safety Road Closure (Due to Rain Storm) South Palm Desert Traffic Control Plan San Marino Circle Closure (No File) Black Rabbit Rd/Old Prospector Trail/Covered Wagon Trail Neighborhood Traffic Management Program Palm Dell Estates Palm Desert Country Club Estates Trfc. Study Palm Desert High School Traffic Study 11 SP RTATIO Transportation — General Palm Springs Regional Airport CV Regional Airport Authority Interstate Truck Ordinance Bus Shelters Coachella Valley Area Transportation Study Heliport SunLine Transit Taxis Resolution No. 02-1 City of Palm Desert Retention Schedule T+4 T+4 CU+2 S+2 P P P CU+2 S+2 CU+2 CU+2 CU+2 CU+2 HCU+2 CU+2 CU+2 CU+2 P CU+2 P P P P CU+2 P Microfilm Schedule T+4 T+4 CU+2 S+2 CU+2 CU+2 CU+2 CU+2 CU+2 NM CU+2 CU+2 CU+2 CU+2 CU+2 CU+3 CU+3 CU+3 CU+2 CU+2 NM NM CU+3 CU+2 S+2 NM CU+2 CU+2 CU+2 CU+2 CU+2 Destruction Schedule AF AF AF AF ND ND ND ND AF S+2 AF AF AF AF AF AF AF CU+2 CU+2 ND AF ND ND ND ND ND ND AF ND File Number 89-008 89-009 89-010 89-011 89-012 89-013 89-014 89-015 9 90-001 90-002 90-003 90-004 90-005 90-006 90-007 90-008 90-009 92-002 92-003 92-004 93-001 93-002 93-003 93-004 95-001 95-002 95-003 95-004 95-005 95-006 95-007 95-008 96-002 96-003 96-004 96-005 96-006 Records Transfer Retention Schedule Description Tour Buses Palm Desert/Indian Wells Resort Express/Shuttle Peoplemover Traffic System Management Program Transportation Demand Center Zero Emissions Center Metrolink Train Service Railroad/Rail Service UN1T I RN g I. t United States Government — General Federal Disaster Assistance (No File) (No File) Bureau of Land Management Palm Desert Post Office Housing & Urban Development US Department of Justice Federal Communications Commission Vacation of Street Right of Way Public Utility Vacations Roadway Easement Vacations Variances — General (No File) Pad Height Variances Si • n Variances All Assessment District Files Water — General Federal/State Districts Coachella Valley Water District Palm Desert Water & Service District Water Wells Water Efficient Landscape Guidelines for Devel. Silver Sands Water Reclamation Dist. Model Water Closet Retrofit Ordinance Mr - Zone Amendments Zone Changes Appeals COD Swap Meet/Street Fair Color Control Ordinance 12 Resolution No. 02-1 City of Palm Desert Retention Microfilm Destruction Schedule Schedule Schedule CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 P CU+2 P CU+2 P CU+2 P CU+2 CU+2 CU+2 See 40 (City) CL+2 1 P CL+2 I P CU+2 AU+4 AU+5 AU+2 P CL+3 CU+4 AU+4 AU+5 NM NM CL+3 CU+4 AF AF AF AF ND ND ND ND AF ND ND ND AF AF AU+2 ND AF AF ND ND File Number 97 97-001 97-002 99 99-001 99-002 99-003 99-004 99-005 99-006 99-006-1001 100_ 110 1v7.6 176-002 176-002-1001 179 187-002 [188 188 Records Transfer Retention Schedule Description HOT AIR BALLOONS Hot Air Balloons — General Advertising Balloons ECONOMIC DEVELOPMENT_ Economic Development — General EDAC — CSUPD Regional Business Assistance Center Softball Oriented Sports Complex El Paseo Improvement Plan Fuel CeII Technology Program P.D. Power Development, Inc. REDEVELOPMENT.GE1 E PROJECT AREAS All Project Area Files ET Original Proposed Budget Departmental Copies AT 0 NAN Conflict of Interest Statements Finance — Bonds State/Federal Funded Programs Schedule of Investments RFP's, Bid Requests RFP's/Bids — Successful RFP's/Bids — Unsuccessful RIVERSIDE GOUI TIl Housing Authority — General Community Liaison Program SCHOOLS TARE$/FE—_ Tax Increment (Low/Moderate Income Housing) TRAFFIC/SPEED LIMITS Portola/Highway 111 Intersection Improvements 13 Resolution No. 02-1 City of Palrl Desert Retention Microfilm Destruction File Number Schedule Schedule Schedule P_ CL+2 P P P P AA+1 CU+4 ND CU+2 ND CL+4 ND NM ND NM ND NM ND NM ND AA ND. NM CL+2 AA ND AA ND AA ND AA ND N/A AA+1 Records Transfer Retention Schedule Description 194 WAIVERS, Q ERfil NT8,-AS$ESSMEJ 194 All Assessment Files 196 ZONING 196 All Zoning Files 00 199 20Q 200 210 210-041 210-002 220 220 300 HQUSJ All Housing Files AUTHORITIESy All Authority Files FINA Financing Authority Bonds Reimbursement of Projects PARKING AUT OF ITY All Parking Authority Files ARTIcLg5 OFF REQUESTS FOR PUBLIC RECORDS ORDINANCES RESOLUTIONS AGENDAS MINUTES TAPES — when used for minute preparation and may have historical value 14