HomeMy WebLinkAboutCC RES 03-110RESOLUTION NO. 03-110
A RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF PALM DESERT,
CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE
DESTRUCTION OF FILES FROM THE OFFICE OF THE DIRECTOR OF FINANCE
THAT HAVE BEEN MICROFILMED
WHEREAS, the Office of the Director of Finance of the City of Palm Desert, California,
has copied onto microfilm official files, records, exhibits and other documents of said office; and
WHEREAS, said microfilm files may be stored and retained for substantially less cost
than the original documents and with less hazard from fire and water damage.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm Desert,
California, as follows:
1. That the above recitations are true and correct and constitute the findings of the
City Council of this case; and
2. That it does hereby approve the destruction of all documents and records of files
as set forth in Exhibit "A" (attached hereto), which have been microfilmed.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City of Palm Desert,
California City Council held on this 13th day of NOVEMBER 2003, by the
following vote:
AYES: CRITES, FERGUSON, KELLY, SPIEGEL, BENSON
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST:
1.erl/
AN BENSON, MAYOR
r
RACHELLE KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
EXHIBIT "A" Resolution 03-110
FILES THAT HAVE BEEN MICROFILMED
SCHEDULED FOR DESTRUCTION
NOVEMBER 2003
PAYROLL FILES
Year Description
1996 Payroll Registers and Payroll Change Files
1996 Month End Registers
1997 Payroll Registers and Payroll Change Files
1997 Month End Registers
1998 Payroll Registers and Payroll Change Files
1998 Month End Registers
1999 Payroll Registers and Payroll Change Files
1999 Month End Registers
2000 Payroll Registers and Payroll Change Files
2000 Month End Registers
2001 Payroll Registers and Payroll Change Files
2001 Month End Registers
TOTAL BOXES
Year
2000-2001
ACCOUNTS PAYABLE FILES
Description
Vendors A-Z
TOTAL BOXES
12
14
EXHIBIT "A"
Page 2
CASH RECEIPTS
Year Description „s
7/00 - 9/00 Cash Receipts
9/00 - 12/00 Cash Receipts
12/00 - 3/01 Cash Receipts
3/01 - 6/01 Cash Receipts
TOTAL BOXES
Year
2/96 - 7/96
8/95 - 1/96
8/94 - 7/95
6/92 - 7/94
1985
6/99
1/99 - 5/99
8/98 - 12/99
4/98 - 9/97
8/96 - 3/97
7/00 - 6/01
12/95 - 10/00
BANK RECONCILIATIONS
Description
Bank Statements
Bank Statements
Bank Statements
Bank Statements
Bank Statements
Bank Statements
Bank Statements
Bank Statements
Bank Statements
Bank Statements
Monthly Reports
Investment Meetings
TOTAL BOXES
Resolution 03-110
4
12