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HomeMy WebLinkAboutCC RES 09-33RESOLUTION NO. 09-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, RESCINDING RESOLUTION NO. 01-17 AND UPDATING THE CITY OF PALM DESERT PARKS AND RECREATION COMMISSION BYLAWS. WHEREAS, the Parks and Recreation Commission was created in 1976 as a five -member board with its primary responsibility those matters dealing with the parks and recreational issues in the City; and WHEREAS, the City of Palm Desert has experienced tremendous growth since 1976, and the increase in ongoing recreation programs, the development, operation and maintenance of parks and recreational facilities requires that the goals and objectives of the Parks and Recreation Commission be clear and concise; and WHEREAS, it is believed that updated bylaws will help the Parks and Recreation Commission operate in a more efficient and effective manner. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council; and 2. That the Parks and Recreation Commission bylaws are hereby updated to better clarify the goals and objectives of the Commission as shown in Exhibit A attached hereto and incorporated herein. PASSED, APPROVED and ADOPTED by the City Council of the City of Palm Desert, California, at its regular meeting held on the 21 st day of May, 2009, by the following vote, to wit: AYES: BENSON, FERGUSON, FINERTY, KELLY, and SPIEGEL NOES: NONE ABSENT: NONE ABSTAIN: NONE OBERT G. SPIEGEL, AYOR ATTEST: RACHELLE D. KLASSEN, CITY CLERk CITY OF PALM DESERT, CALIFORNIA [This page has intentionally been left blank.] RESOLUTION NO. 09-33 EXHIBIT A TABLE OF CONTENTS PAGE ARTICLE I: Mission Statement 2 ARTICLE II: Implementation Measures 2 ARTICLE III: Membership/Compensation/TermsNacancies 2 ARTICLE IV: Absence 2 ARTICLE V: Voting 2 ARTICLE VI: Officer Appointments 2 ARTICLE VII: City Personnel 3 ARTICLE VIII: Meetings Section 1. Regular Meetings 3 Section 2. Adjourned Meetings 3 Section 3. Special Meetings 3 Section 4. Notice of Meetings 3 Section 5. Meeting to be Public 3 ARTICLE IX: Order of Business Section 1. Agenda 3 Section 2. Agenda Deadline 4 Section 3. Roll Call 4 Section 4. Approval of Minutes 4 Section 5. Presentation by Commission Members 4 Section 6. Roberts Rules of Order 4 ARTICLE X: Addressing the Commission Section 1. In Person 4 Section 2. Written Correspondence 5 ARTICLE XI: Duties Section 1. Master Plan 5 Section 2. Citizen Input 5 Section 3. Public Access 5 Section 4. Commissioner Inspections 5 Section 5. Commissioner Liaisons 5 Section 6. Advise/Recommend to City Council 5 1 of 5 RESOLUTION NO. 09-33 ARTICLE I: Mission Statement Parks and Recreation Commission shall have the power to make recommendations to the City Council in all matters pertaining to the creation, planning, acquisition, operation, maintenance, coordination, management, and control of all parks and recreation activities and facilities within the City of Palm Desert. All statements contained within this document will presume to pertain to the Parks and Recreation Commission of the City of Palm Desert and hereafter referred to as "Commission." ARTICLE II: Implementation Measures Commission shall be consulted in ample time to give their opinion on parks and recreation programs and funds. The Commission prior to adoption shall review all parks and recreation plans. Any substantive questions or issues brought before the City Council relating to parks and recreation should be referred to the Commission for review and comment. ARTICLE III: Membership/Compensation/TermsNacancies Nine residents from the City of Palm Desert shall be appointed Commissioners and no more than two (2) alternates may be appointed by the City Council to serve a four-year (4) term, unless appointed to complete the term of a Commissioner who has vacated the position. All members serve without compensation, but may be reimbursed reasonable expenses in accordance with City policy. Any or all members of any City committee or commission may be removed at any time, with or without cause, by a vote of the City Council. ARTICLE IV: Absence Three (3) unexcused absences from regular meetings in any one year (January 1- December 31) shall constitute an automatic resignation of members holding office on a City commission or committee that meets monthly. ARTICLE V: Voting Each appointed Commissioner shall be entitled to one (1) vote in all matters. ARTICLE VI: Officer Appointments At the first meeting in January of each year, the Commissioners shall elect a Chairperson and a Vice Chairperson. It is intended through this yearly rotation to allow everyone (who has not served in either position) to serve as Chairperson or Vice Chairperson. If the Chairperson or Vice Chairperson is not available, members present may elect a Chairperson Pro Tem to preside over the meeting. 2 of 5 RESOLUTION NO. 09-33 ARTICLE VII: City Personnel A City Secretary will be made available at every Commission meeting to record the minutes. A Staff member will be present to keep the Commission current on all issues via written reports distributed with the agenda and minutes. A Council Member may attend to act as a liaison between the Commission and the City Council. Additionally, a representative from the Coachella Valley Recreation and Park District, Family YMCA of the Desert, and any other organization that has an interest in parks and recreation are encouraged to attend. ARTICLE VIII: Meetings Section 1. Regular Meetings Commission shall hold regular meetings at City Hall, 73-510 Fred Waring Drive, Palm Desert, California, on the first Tuesday of the month at 8:30 a.m. When any regular meeting of the Commission falls on a legal holiday, no meeting shall be held on such holiday, but a regular meeting may be held at the same hour on the next succeeding Tuesday. Commission may change the date and time of their regular meetings. Section 2. Adiourned Meetings Any meetings may be adjourned to a certain time, place, and date; but not beyond the next regular meeting. Once adjourned, the meeting may not be reconvened. Section 3. Special Meetings On twenty-four (24) hours' notice, the Chairperson or a majority of Commissioners may call special meetings. Only matters contained in the notice may be considered. Section 4. Notice of Meetings United States Postal Service (USPS) mail, City e-mail, or personally delivered notice is required of all regular, adjourned, and special meetings. If by e-mail, City staff shall have on file a written waiver from each Commissioner desiring transmission by such electronic means rather than USPS mail or personal delivery. Section 5. Meeting to be Public All regular, adjourned, study sessions, and special meetings of the Commission shall be open to the public. ARTICLE IX: Order of Business Section 1. Agenda Order of business at each meeting shall be contained in the agenda prepared by the secretary. Items may not be taken out of order except with the unanimous consent of the Commission; otherwise, the agenda shall be a listing of subjects 3 of 5 RESOLUTION NO. 09-33 by topic, which will be taken up for consideration and disposition in the following order: Call to Order Roll Call Oral communications Approval of Minutes Unfinished Business New Business Reports and Updates Commissioner Comments Adjournment Section 2. Agenda Deadline Any person wishing to place an item on the agenda shall provide sufficient information to the secretary seven (7) days prior to the next scheduled meeting. Commission shall act upon no matters other than those on the agenda. Section 3. Roll Call Before proceeding with the Commission business, the Chairperson shall call the roll of the Commissioners and those present shall be entered into the minutes. Section 4. Approval of Minutes Unless the reading of the minutes of the previous Commission meeting is requested by a majority of the Commissioners, such minutes may be approved without reading, if the secretary has previously furnished each commissioner with a copy thereof. Section 5. Presentation bv Commission Members The Chairperson or any Commissioner may bring before the Commission any new business under the comments portion of the agenda subject to the law of the State of California governing public meetings and appointed boards and commissions. Section 6. Robert's Rules of Order Meetings shall be conducted in accordance with Robert's Rules of Order. ARTICLE X: Addressinq the Commission Section 1. In Person Any person desiring to address the Commission shall wait to be recognized by the presiding officer. After being recognized, the person shall state name and city 4 of 5 RESOLUTION NO. 09-33 of residence for the record and shall limit remarks to the question under discussion. All remarks and questions shall be addressed to the chair and not to any individual Commissioner, staff member, or other person. No person shall enter into any discussion without being recognized by the presiding officer. Section 2. Written Correspondence The secretary is authorized to receive and open all mail addressed to the Commission as a whole and give it immediate attention to the end that all administrative business referred to in said communications and not requiring Commission action may be disposed of between Commission meetings. Any communication requiring Commission action will be reported to the Commission at the next regular meeting at which time the secretary can have a report and recommendation on the matter. ARTICLE XI: Duties Section 1, Master Plan Commission shall develop and maintain a City master plan for parks and recreation. Section 2. Citizen Input Obtain continuous citizen input as a means to quantifying the needs of the community. Section 3. Public Access Ensure convenient access and usability by all the citizens of the community. Section 4. Commissioner Inspections Each Commissioner will inspect an assigned park and report the condition and observations regarding improvements to City Staff prior to the next scheduled meeting of each scheduled month. City staff will ensure reported problems are properly addressed. Section 5. Commissioner Liaisons Commissioners may be appointed by the Commission or City Council to serve as a liaison with other counties, districts, cities, agencies, commissions, committees, organizations, or groups as may be appropriate. Section 6. Advise and Recommend to City Council Advise and make recommendations to the City Council on any park and recreation matters. All recommendations approved by the Commission shall be officially forwarded to the City Council by City staff. Date Adopted: May 21, 2009 5 of 5