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Home My WebLink AboutCC RES 2015-78RESOLUTION NO. 2015- 78 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE DESTRUCTION OF PAPER RECORDS FROM THE OFFICE OF SPECIAL PROGRAMS, AS INDICATED ON THE RECORDS RETENTION SCHEDULE (ADOPTED MAY 14, 2015). — RECORDS FROM 1986 THROUGH 2013 (EXHIBIT A) WHEREAS, the Office of Special Programs of the City of Palm Desert, California, has records that have met or exceeded the retention period caused by the official files, records, exhibits, and other documents of said office pursuant to the Retention Schedule set forth on City Council Resolution No. 2015-32; and WHEREAS, said files are not the subject of any claim, litigation, investigation, or audit. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: Section 1. That the above recitations are true and correct and constitute the findings of the City Council in this matter. Section 2. That it does hereby approve the destruction of all documents and records from files as set forth in Exhibit "A" attached hereto, which have met or exceeded their retention period. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council held on this 10th day of September 2015, by the following vote, to wit: AYES: NOES: ABSENT: HARNIR, JONATHAN, SPIEGEL, TANNER, & WEBER NONE NONE ABSTAIN: NONE ATTEST: RA HELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA S.-_ - iL.....-z U ' 2J— Susan Marie Weber, Mayor Resolution No. 2015-78 [This page has intentionally been left blank.] RESOLUTION NO. 2015- 78 EXHIBIT "A" DESTRUCTION OF FILES FROM THE OFFICE OF SPECIAL PROGRAMS DOCUMENTS HAVE MET OR EXCEEDED ITS RETENTION PERIOD RETENTION NO. Box NO. DESCRIPTION CW-007 Box 1 Telecommunications Management 1998-2000 Time Warner Cable (TWC) 1991-2000 CW-025 Grant Writing Services 2001-2003 TWC 2000, 2013 SP-004 Community Gardens Agreements 2006-2011 CW-025 Box 2 2010 Strategic Plan 1995-1998 Section IV Public Private Partnership 1998 Trash Enclosures 1991-1994 Special Events 1996-1998 Metrolink 1997 Auto Dealership 1996 CW-025 Box 3 Golf Carts 1994-1996 Economic Development 1997 Desert Willow 1998 Finance Committee 1997 Legislation 1996-1997 Cable Complaints 1998 Healthy Cities 1997-2000 CW-025 Box 4 Background for Metrolink 1994 SunLine Miscellaneous 1989-2005 FIND 2005 Block Grants 2006 TWC Rate Increase 2002, 2003, 2004 TWC Complaints 2002 TWC Franchise Negotiations 2000, 2001 TWC 2001-2007 TWC Assignment Transfer 2001 SunLine Bus Stops 2006 SP-018 Waste Management 2007 Waste Management Audits/Miscellaneous 2006, 2007 Edom Hill Landfill 2002 Household Hazardous Waste 2000-2005 Waste Conversion 2005 September 1, 2015 Page 2 of 10 RESOLUTION NO. 2015- 78 RETENTION NO. Box NO. DESCRIPTION CW-025 Box 5 Hiring for Urban Forestry 1999 PS Video 1998 Jerry Clark File 1997-1999 Environmental Conservation Recruitment 1997 Chronological File 1995 Esquire Apartments 1994 Interdisciplinary Resource Services 1993-1994 Animal Control Services 1994 SP-018 Waste Management Negotiations 1995 Waste Management General 1999 Automated Trash Collection 1998 Deep Canyon Tennis Club 1997 Wasteless Lunch Program 1998 Waste Issues 1996-1997 SP-003 Box 6 Community Development Block Grant (CDBG) FY 06/07, 01/02 SP-003 Box 7 CDBG FY 06/07 SP-003 Box 8 CDBG FY 05/06, 04/05 SP-003 Box 9 CDBG FY 99/00, 00/01, 01/02, 96/97 SP-003 Box 10 CDBG FY 02/03 SP-003 Box 11 CDBG FY 03/04 SP-003 Box 12 CDBG FY 02/03, 03/04, 04/05, 05/06 SP-003 Box 13 CDBG FY 04/05 SP-003 Box 14 CDBG FY 03/04, 05/06 SP-003 Box 15 CDBG FY 03/04, 07/08 SP-003 Box 16 CDBG FY 04/05, 05/06, 07/08 CW-025 Box 17 FIND Food Facility Project 2005 Santa Rosa Visitors Center 2001-2004 Bureau of Land Management (BLM) Kiosk Construction 2002 Cable Miscellaneous 2003-2009 Alternative Fuel -Fuel Cells 1996-2002 SP-021 Solid Waste Disposal Reporting 2003 Riverside County Disposal Tracking 1999-2005 Solid Waste MRF Stations/Tipping Fees 1996-2001 Waste Management Monthly Reports 2003-2004 SP-018 Hilton Farnkopf Hobson (HFH) Solid Waste Rate and Service Survey 2003 SP-009 Waste Management Franchise Fees 2001-2005 SP-017 Department of Conservation (DOC) City/County Funding Grants FY 06/07, 07/08, 08/09 Waste Tire Cleanup Grant 05/06 HHW 14th Cycle Grant File 2005 Used Oil Block Grant (UBG) FY 08/09, 07/08, 06/07, 05/06, 04/05 September 1, 2015 Page 3 of 10 RESOLUTION NO. 2015- 78 RETENTION NO. SP-008 SP-006 CW-025 SP-018 CW-025 CW-025 CW-025 CW-025 SP-018 CW-025 CW-025 SP-018 CW-025 SP-018 CW-025 Box NO. DESCRIPTION Box 18 Citizens on Patrol General Files Prior to 2009 Citizens on Patrol Unsuccessful Applications Prior to 2010 Golf Cart Program 1991-1993 Vending Machines 2002-2006 Parks and Recreation Richards Watson Gershon Vouchers Parking Issues Air Quality Management District (AQMD) 2000-2005 Afterschool Programs 2001-2007 California Integrated Waste Management Board (CIWMB) 1997-1998 Box 19 Golf Carts 1989-1995 Metrolink 1991-1997 Public Utilities Commission Senior TV 1996 Southern California Edison (SCE) 1995-1998 Southern California Gas Company 1994-1996 Synergy 1994-1995 Total TV 1991-1996 US West Inc. 1996 Box 20 SCE Deregulation 1997 BLM Visitors Center 1990-1995 Budget Task Force 96-97, 97/98 Box 21 SCE Deregulation 1998 Box 22 People Mover 1989-1996 Box 23 Solid Waste Management 1991-1996 Box 24 SCE Deregulation 1997-1998 Desert Sands Unified School District (DSUSD) 1997-1998 Desert Wells Box 25 PM 10 1992-1995 Propane Fuel and Natural Gas 1992-1995 Reclaim 1992-1995 Sanitation District 1992-1995 Box 26 Air Quality 1993-1994 Alternative Fuels 1993-1994 Chamber Environmental Committee 1993-1994 Golf Carts 1993-1994 Recycling 1993-1994 PD Compact Jobsite Visits 1993-1994 Box 27 Cable Act of 1992 Continental Cable 1996-1997 KESQ/KMIR Petition for Special Relief 1993 Palmer Cablevision 1993 Coachella Valley Television 1985 September 1 2015 Page 4 of 10 RESOLUTION NO. 2015- 78 RETENTION NO. Box NO. DESCRIPTION CW-025 Box 28 Helen Putnam Award 1989-1991 111 Medians 1989-1991 Hillside Preservation 1989-1991 Innovation Awards 1989-1991 Invoices 1989-1991 Ironwood Park 1989-1991 Landscape 1989-1991 People Mover 1989-1991 Propane Fuel and Natural Gas 1989-1991 PM10 1989-1991 SP-018 Recycling Revenue Reports 1989-1991 PD Compact 1989-1991 SP-003 Box 29 CDBG 96/97, 97/98, 98/99, 99/00 SP-003 Box 30 CDBG 1995-2000 CW-025 Box 31 AB2766 1998-2000 AQMD 1998-2000 2010 Strategic Plan 1998-2000 SP-018 Waste Issues 1998-2000 Waste Management of the Desert 1998-2000 CW-025 Box 32 Miscellaneous Memos/Correspondence 1999-2000 Budget 1999-2000 SP-018 HHW 1999-2000 CW-029 Box 33 Portola Community Center Agreements 1998-2000 CW-025 Public Works Issues 1998-2000 Riverside County Transportation Commission 1998-2000 Redevelopment Agency 1998-2000 Risk Management 1998-2000 Shopper Hopper 1998-2000 SB525 Golf Cart Transportation 1998-2000 Southern CA Joint Powers Insurance Authority 1998-2000 Street Sweeping 1998-2000 Torres -Martinez Indian Information 1998-2000 Transfer Station 1998-2000 University California Riverside 1998-2000 Vouchers & Purchase Orders 1998-2000 Administrative Services Budget Tracking FY 96/97 Petty Cash Tracking FY 96/97 CW-025 Box 34 Community Services Working Files 1999 CW-025 Box 35 Coachella Valley Association of Governments (CVAG) SP-018 PM10 and AB939 Correspondence and Agendas 1995- 1999 September 1, 2015 Page 5 of 10 RESOLUTION NO. 2015- 78 RETENTION NO. Box NO. DESCRIPTION CW-025 Box 36 Fuel Cell Program 1998-2000 Non -Cash Contributions 1998-2000 Golf Course Committee 1998-2000 Golf Grant Information 1998-2000 Imperial Irrigation District Joint Authority Powers 1998-2000 Inland Empire Managers Association 1998-2000 Innovation Award/Group 1998-2000 Trizec Hahn Center/PD Mall Parking Structure 1998-2000 Joslyn Cove Senior Center 1998-2000 Leaf Blowers 1998-2000 Legislative Advocacy 1998-2000 Low Power Radio 1998-2000 Memo -Miscellaneous 1998-2000 EWIT GAMUT Payments 1998-2000 ENTI Stoney Creek Payments 1998-2000 PD Civic Center Tenant Improvements Billing 1998-2000 North Wing Tenant Improvement PD Civic Center 1998- 2000 Neighborhood Electric Vehicles 1998-2000 Open Space Acquisitions 1998-2000 CW-025 Box 37 Lobbying Issues 1996-2000 Legislative Support/Opposition Letters 1996-2000 Media One 1996-2000 Cable System Regularity Ordinance 1996-2000 Multi -Modal 1996-2000 Metrolink 1996-2000 Municipal Managers Association of So Cal 1996-2000 National Association of Telecommunications Officers1996- 2000 PD Transportation Center 1996-2000 Public Access 1996-2000 Purchasing Policy Survey 1996-2000 Santa Rosa National Monument Farm Bureau 1996-2000 School and Career Program 1996-2000 Staff Reports 1996-2000 State Net 1996-2000 CW-025 Box 38 Browning Ferries Industries 1998 RABANCO 1998 AQMD Mobile Air Source District 1998 Student Government Day 1998 SunLine Bus Stop Acquisitions 1998 Synergy Terms 1998 SP-018 Commercial Solid Waste Advisory Committee 1998 SP-021 Waste Management Tonnage Reports 1998 September 1, 2015 Page 6 of 10 RESOLUTION NO. 2015- 78 RETENTION NO. Box NO. DESCRIPTION CW-025 Box 39 California State University San Bernardino 1995-1999 California Women for Agriculture 1995-1999 Child Care Research 1995-1999 Clean Cities 1995-1999 SP-018 CVAG Environmental Resources Committee 1996-1999 Christmas Tree Recycling 1995-1999 CVAG MRF Task Force 1996 CVAG MRE Station 1995-1996 Operations for Long Range Municipal Solid Waste 1999 CW-025 Box 40 Consultants 1998-2000 Continuing Education 1998-2000 Contracts/Agreement/Franchises 1998-2000 Staff Reports 1998-2000 Contracts/Franchise 1998-2000 Correspondence 1998-2000 Cove Communities Services Commission 1998-2000 CVAG Utility Rates Meeting 1998-2000 Customer Service 1998-2000 Desert Willow 1998-2000 DSUSD/Palm Desert High School 1998-2000 Employee Picnic 1998-2000 Environmental Issues 1998-2000 Executive Management 1998-2000 SP-003 I Box 41 I CDBG 90/91, 91/92, 92/93 SP-003 Box 42 CDBG 89/90 CW-025 College of the Desert (COD) Child Care Invoices 1990 Department of Housing and Urban Development CW-025 I Box 43 I Cable 1986-1995 SP-018 I Box 44 I Waste Management/Recycling 1995 CW-025 I Box 45 1 Community Services Working Files 1998-1999 CW-025 I Box 46 I Community Services Working Files 1998 SP-003 Box 47 CDBG 2000-2003 SP-018 Solid Waste 2000-2003 CW-025 Cable 2000-2003 SP-004 Box 48 Community Gardens Agreements 01/02, 02/03, 03/04, 04/05 CW-025 Sitewire 2002-2003 CW-053 AB2766 Report 01/02, 02/03 CW-025 Box 49 I Community Services Working Files 1994-1995 SP-003 Box 50 CDBG 04/05, 05/06 CDBG Applications 07/08 CW-025 Cable September 1, 2015 Page 7 of 10 RESOLUTION NO. 2015- 78 RETENTION NO. Box NO. DESCRIPTION CW-025 Box 51 Vouchers 1998 AQMD 1992 People Mover 1990 PM10 1994 Special Events 1996-1997 SP-017 Used Oil Block Grant 1996-1998 DOC AB2020 Grant Application1998 SP-018 Department of Conservation (DOC) 1996 Recycling/Conservation 1997 California Integrated Waste Management Board Annual Report 1995, 1997 Transfer Stations RFP 1995 Automation 1996 SP-003 Box 52 CDBG 04/05, 05/06, 06/07 CW-025 Special Events 1997 Preliminary Financial Plan 1995-1996 Night Skies Ordinance 1994 Palm Desert Water Services District 1995-1999 Palm Springs Desert Museum 1998 SP-018 Neighborhood Cleanup 1995-2000 Pollution Prevention Week 1999 CW-25 Box 53 Administrative Services Miscellaneous 1992 Playground Covers 1999 Bermuda Dunes Annexation 1999 CV Cable Administrators 1994-1999 SP-018 Master Composting 1997-1998 Desert Clean Sweep 1995 CW-025 Box 54 Legislation 1992-2000 League of CA Cities 1995-2000 Customer Service Committee 1998 Computer Users Group 1999 Fuel Cell Program 1999 Federal Implementation Plan 1995 Miscellaneous Correspondence 1999 Conferences 1994-1996 Coachella Valley Water District 1999 College of the Desert 1995 SP-018 DOC 1998 DSUSD Recycling 1998 September 1, 2015 Page 8 of 10 RESOLUTION NO. 2015- 78 RETENTION NO. Box NO. DESCRIPTION CW-025 Box 55 Memos 1994-1999 Lighting Ordinance 1997 1-10 Corridor Landscaping Desert Crossing Lighting 1995-1997 Intern/Student Notes People Mover 1995-1998 Parks and Recreation 1990-1991 Park Ordinance 1994 CW-029 Portola Community Center Leases 1996 SP-018 HHW 1998 HFH Consulting 1999 Natural Science Collaborative 2000 Make a Difference Day 1995-1996 Eagle Mountain Landfill/Landfill General 1995-1997 Inert Solids 1996 Jensen's Compactor Mesquite Landfill SP-018 Box 56 Miscellaneous Waste and Recycling 1996-1999 Recycling Grant 5098-206 Reports 1998 CW-025 Salton Sea 1998 AQMD Invoices and Payments 1996-1998 Hydrogen Fuel Cell Project 1998 School Programs 1998 Security Systems 1998 Senior Services 1998 Shopper Hopper 1999-2000 SP-018 Box 57 Riverside County Waste Management Task Force 1997 CW-025 Prop 218 Environmental Conservation General Files 1995-1999 Budget Files 94/95, 95/96, 98/99 Recreation 1997 Prevailing Wage 1997 Property Management Ordinance 1996 September 1 2015 Page 9 of 10 RESOLUTION NO. 2015- 78 RETENTION NO. Box NO. DESCRIPTION CW-025 Box 58 Administrative Services General Files 1998-2000 AB1290 Americans with Disabilities Acts 1998-2000 Annexations 1998-2000 Auto Mall -Valley Indio/Cathedral City 1998-2000 Budget 00/01 Bus Shelters 1998-2000 Business Support 1998-2000 Cable Issues 1998-2000 California Wellness Foundation 1998-2000 Charitable Contribution 1992/2000 Memos/Correspondence 1994-1999 Budget Worksheets 03/04 and 04/05 SP-019 AB939 Annual Reports 1999-2004 September 1, 2015 Page 10 of 10