HomeMy WebLinkAboutCC RES 2015-87RESOLUTION NO. 2015- 87
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF PAPER RECORDS FROM THE
OFFICE OF FINANCE, AS INDICATED ON THE RECORDS
RETENTION SCHEDULE (ADOPTED MAY 14, 2015). — RECORDS
FROM 1983 THROUGH 2011 (EXHIBIT A)
WHEREAS, the Office of Finance of the City of Palm Desert, California, has
records that have met or exceeded the retention period caused by the official files,
records, exhibits, and other documents of said office pursuant to the Retention
Schedule set forth on City Council Resolution No. 2015-32; and
WHEREAS, said files are not the subject of any claim, litigation, investigation, or
audit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm
Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of all documents and
records from files as set forth in Exhibit "A" attached hereto, which have met or
exceeded their retention period.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 12 day of November , 2015, by the following vote, to
wit:
AYES: HARNIK, JONATHAN, SPIEGEL, TANNER, & WEBER
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST:
RAC ELLE D. KLASSEN, ITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Susan Marie Weber, Mayor
Resolution No. 2015-87
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RESOLUTION NO. 2015- 87
EXHIBIT "A"
DESTRUCTION OF FILES FROM THE OFFICE OF FINANCE
DOCUMENTS HAVE MET OR EXCEEDED ITS RETENTION PERIOD
RETENTION NO. NO. of DESCRIPTION
BOXES
FN-010 1 Investment Committee, Outside Agency, CDBG agenda
packets 2003-2005
CW-024 2 Duplicate copies of various reports 2002-2005, 2009-2010
FN-004 5 Audit Work Papers 1990 - 2005
FN-013 16 A/P 10/11
FN-015 3 Bank statements and reconciliations 1994 and 2001/02
FN-019 1 Cash Receipts and receipt copies 83/84, 02/03
FN-019 1 Franchise/State/Grants/County receipt folders 1988-2000
FN-021 41 Canceled Checks 1990-2007
FN-025 6 Treasury Activities 88/89, 92/93, 00/01-03/04, 2006
FN-026 18 Journal Entries, Demand Registers 1976-2006
FN-027 11 Ledgers and journals 1978-2000
FN-028 5 State Controller and County reports 1991-2001
FN-033 1 Deferred Comp reports 1993-2001
FN-034 11 Payroll — biweekly reports and registers 2003-2005
FN-035 9 Timecards 1991-2001
October 23. 2015
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