HomeMy WebLinkAboutCC RES 2016-18RESOLUTION NO. 2016-18
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF RECORDS FROM THE OFFICE
OF THE CITY MANAGER, AS INDICATED ON THE RECORDS
RETENTION SCHEDULE (ADOPTED MAY 14, 2015). RECORDS FROM -
1996 THROUGH 2013 (EXHIBIT A).
WHEREAS, the Office of the City Manager of the City of Palm Desert, California,
has records that have met or exceeded the retention period caused by the official files,
records, exhibits, and other documents of said office pursuant to the Retention Schedule set
forth on City Council Resolution No. 2015-32; and
WHEREAS, said files are not the subject of any claim, litigation, investigation, or
audit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of all documents and
records from files as set forth in Exhibit "A," attached hereto, which have met or exceeded
their retention period.
Section 3. That the records dated 1996 to 2013 are City Manager convenience
paper files that are imaged, but non -permanent and have exceeded their retention period.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 11TH day of February, 2016, by the following vote, to wit:
AYES: HARNIK, JONATHAN, TANNER, WEBER, & SPIEGEL
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
Beet.
ROBERT A. SPIEGEL,
ATTEST:
RA&'' L D. KCASSEN, ' TY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-2/2016
Resolution No. 2016-18
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Resolution No. 2016-18
EXHIBIT "A"
Destruction of Files from the Office of the City Manager
Paper Files Dated 1996-2013 Containing Carlos Ortega Convenience Files.
Retention
No.
CM-002
CM-001
CM-002
CM-002
CM-002
CM-002
CM-005
CM-005
CM-002
CM-002
CM-002
CM-002
CM-004
CM-004
CM-002
CM-002
CM-002
CM-005
CM-010
CM-003
CM-003
CM-003
CM-001
CM-004
CM-002
CM-002
CM-001
CM-002
Q=Questys
FILE
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Description
Coachella Valley Mosquito & Vector Control — 1998-2012
Desert Gateway Center — Development Agreement
BIA
Coachella Valley Recreation and Parks District — 2007-2010
Utilities — Coachella Valley Water District — 2003-2010
Utilities — Southern California Edison — 1996-2010
Project Files-Hagadone House
Project Files -Washington & Interstate 10 Landscape
Event Files — AMGEN Tour of California
Educational Schools — Cal State University of San Bernardino
COPS — Erick Baltzar
CVA — General 2005-2006
Employee Recognition Program-Awardees 2001-2007
Employee Recognition Program 2010
City Attorney — 2006
City Attorney — 2007-2009
City Attorney — 2010-2012
Project Status Reports — 2008 - 2010
Staff Meeting Notes 2009-2013
Code Compliance Dept — 2001-2011
Code Compliance Dept — Vicious Dog Hearing — 9-10-13
Code Compliance Dept — 2013
City Council Retreat -Goal Setting Meetings — 2008
City Council Newsletters — 2004-2013
Complaints — 2007-2011
Cove Commission — 2008 — 20012
Correspondence/Memos 2003 - 20012
Budget Memos and documents 2011-2012