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HomeMy WebLinkAboutCC RES 2016-21RESOLUTION NO. 2016-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE DESTRUCTION OF RECORDS FROM THE OFFICE OF THE CITY CLERK, AS INDICATED ON THE RECORDS RETENTION SCHEDULE (ADOPTED MAY 14, 2015). RECORDS FROM 2004 THROUGH 2014 (EXHIBIT A) WHEREAS, the Office of the City Clerk of the City of Palm Desert, California, has records that have met or exceeded the retention period caused by the official files, records, exhibits, and other documents of said office pursuant to the Retention Schedule set forth on City Council Resolution No. 2015-32; and WHEREAS, said files are not the subject of any claim, litigation, investigation, or audit. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: Section 1. That the above recitations are true and correct and constitute the findings of the City Council in this matter. Section 2. That it does hereby approve the destruction of all documents and records from files as set forth in Exhibit "A," attached hereto, which have met or exceeded their retention period. Section 3. That the paper records dated 2004 to 2014 are Unsuccessful Bids/Proposals that have met or exceeded their retention period. (Exhibit "A") PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council held on this 11th day of February, 2016, by the following vote, to wit: AYES: HARNIK, JONATHAN, TANNER, WEBER, & SPIEGEL NOES: NONE ABSENT: NONE ABSTAIN: NONE ROBERT A. SPIE ATTEST: RA ELLE D. KLASSEN, _ Y CLERK' CITY OF PALM DESERT, CALIFORNIA Form RS-2/2016 Resolution No. 2016-21 [This page has intentionally been left blank.] RESOLUTION NO. 2016 - 21 EXHIBIT "A" DESTRUCTION OF UNSUCCESSFUL BIDS/PROPOSALS FROM THE OFFICE OF THE CITY CLERK DOCUMENTS HAVE MET OR EXCEEDED ITS RETENTION PERIOD RETENTION NO. CONTRACT NO. CW-009 C23780 CW-009 HA23650C CW-009 HA23650 CW-009 R23210 CW-009 R22600A CW-009 C22870B CW-009 C22870C CW-009 C22870D CW-009 R21780 CW-009 C22870D CW-009 R21760 CW-009 C23110A CW-009 R29410 CW-009 R29420 CW-009 R29420A CW-009 R29450A CW-009 R29450B CW-009 R29450C CW-009 C29480 CW-009 C29490 CW-009 C29510 CW-009 C29520 CW-009 C29530 CW-009 C29540 CW-009 C29550 CW-009 C28880 CW-009 C28890 CW-009 C28900 CW-009 C28910 CW-009 C28940 CW-009 C28950 CW-009 C28960 CW-009 C28990 CW-009 HA29010 CW-009 C29020 CW-009 C29050 CW-009 C29060 RESOLUTION NO. 2016 - 21 EXHIBIT "A" RETENTION NO. CONTRACT NO. CW-009 C28690 CW-009 C28700 CW-009 C28710 CW-009 HA28750 CW-009 R28770 CW-009 C28780 CW-009 C28790 CW-009 C28800C CW-009 C28810 CW-009 C28820 CW-009 R28830 CW-009 C28840 CW-009 C28850 CW-009 C28860 CW-009 C27540 CW-009 C27580 CW-009 C27610 CW-009 C27730 CW-009 C27790 CW-009 C27840 CW-009 C27950A CW-009 C28020 CW-009 C28030 CW-009 C28030A CW-009 C28040 CW-009 C28050 CW-009 C28070 CW-009 C28090 CW-009 C28110 CW-009 R28170 CW-009 C28210 CW-009 C28240 CW-009 C28270 CW-009 C28370 CW-009 C28390 CW-009 C29210 CW-009 C29400 CW-009 C29400A CW-009 C29410A CW-009 C25440 CW-009 C26440 CW-009 C26550 RESOLUTION NO. 2016 - 21 EXHIBIT "A" RETENTION NO. CONTRACT NO. CW-009 C26560 CW-009 C26570 CW-009 C26670A CW-009 C26740 CW-009 C26960A CW-009 C27180 CW-009 C27190 CW-009 C27200 CW-009 C27300 CW-009 C27320 CW-009 C27370 CW-009 C27370A CW-009 C27430 CW-009 C27440 CW-009 C27450 CW-009 C27470 CW-009 C27490 CW-009 C28400 CW-009 C28410 CW-009 C28420 CW-009 C28550 CW-009 C28580 CW-009 R28590 CW-009 C28610 CW-009 C28620 CW-009 C28640 CW-009 C28660 CW-009 C28670 CW-009 C28680 CW-009 C25420A CW-009 C25430A CW-009 C25430B CW-009 C25450 CW-009 C25540 CW-009 C25540 CW-009 C25550 CW-009 C25560 CW-009 C25570 CW-009 C25570A CW-009 C25570B CW-009 R25590 CW-009 C27530 RESOLUTION NO. 2016 - 21 EXHIBIT "A" RETENTION NO. CONTRACT NO. CW-009 C25740 CW-009 C26200 CW-009 C26210 CW-009 C26220 CW-009 C26280 CW-009 C26380 CW-009 C26390 CW-009 C26400 CW-009 C26410 CW-009 C26420 CW-009 C29560 CW-009 C29570 CW-009 C29610 CW-009 C29640 CW-009 C29650 CW-009 C29690 CW-009 C29700 CW-009 C29720 CW-009 C29760 CW-009 C29780 CW-009 C29790 CW-009 HA29820 CW-009 C29890 CW-009 C29910 CW-009 C29920 CW-009 C29240 CW-009 R29260 CW-009 C29280 CW-009 R29300 CW-009 C29330 CW-009 C29340 CW-009 C29350 CW-009 C29360 CW-009 C29370C CW-009 C29400 CW-009 R30070 CW-009 C30080 CW-009 C30140 CW-009 R30200 CW-009 C30210 CW-009 C30220 CW-009 C30250 RESOLUTION NO. 2016 - 21 EXHIBIT "A" RETENTION NO. CONTRACT NO. CW-009 C30260 CW-009 C30300 CW-009 C30340 CW-009 C30380 CW-009 C30400 CW-009 C30410 CW-009 C30450 CW-009 C30460 CW-009 C30530 CW-009 C30630 CW-009 C30640 CW-009 C30690 CW-009 C30700 CW-009 C30760 CW-009 C30770 CW-009 C30780 CW-009 C30790 CW-009 C30810 CW-009 C30820 CW-009 C30830 CW-009 C30860 CW-009 C30950 CW-009 C30960 CW-009 C30970 CW-009 C31040A CW-009 C31020 CW-009 C31090 CW-009 C31100 CW-009 C31140 CW-009 C31150 CW-009 C31220 CW-009 C31250 CW-009 C31300 CW-009 C31320 CW-009 C31380 CW-009 C31400 CW-009 C31410 CW-009 C31420 CW-009 C31430 CW-009 C31440 CW-009 C31450 CW-009 C31460 RESOLUTION NO. 2016 - 21 EXHIBIT "A" RETENTION NO. CONTRACT NO. CW-009 C31520 CW-009 C31540 CW-009 C31550 CW-009 C31560 CW-009 C31570 CW-009 C31580 CW-009 C31670 CW-009 C31710 CW-009 C31720 CW-009 C31810 CW-009 C31820 CW-009 C31850 CW-009 C31880 CW-009 C31930 CW-009 C31980 CW-009 C32000A CW-009 C32050 CW-009 C32070 CW-009 C32160 CW-009 C32170 CW-009 C32180 CW-009 C32190 CW-009 C32210 CW-009 C32330 CW-009 C32350 CW-009 C32490 CW-009 C32500 CW-009 C32530 CW-009 C32550 CW-009 C32600 CW-009 C32610 CW-009 C32620 CW-009 C32630 CW-009 C32700 CW-009 C32710 CW-009 C32720 CW-009 C32730 CW-009 C32830 CW-009 C33030 CW-009 C33100 CW-009 C33110 CW-009 C33460