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Home My WebLink AboutCC RES 2016-34RESOLUTION NO. 2016-34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE DESTRUCTION OF PAPER RECORDS THAT HAVE BEEN DIGITALLY IMAGED FROM THE OFFICE OF THE CITY CLERK TO RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD. WHEREAS, the Office of the City Clerk of the City of Palm Desert, California, has imaged, in compliance with applicable state laws, official files, records, exhibits, permits, and other documents of said office; and WHEREAS, the images have been quality checked, and contain all significant details from the original and are an adequate substitute for the original document for all purposes for which the document was created or maintained; and WHEREAS, indexing has been verified/quality checked; and WHEREAS, the images have been placed on optical media that cannot be altered or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or WORM), microfilm or microfiche, has been stored in a safe and separate location. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: Section 1. That the above recitations are true and correct and constitute the findings of the City Council in this matter. Section 2. That it does hereby approve the destruction of the paper version of the documents, records or files as set forth in Exhibit "A," attached hereto, to rely on the images as the "Official Record" and will be retained for the applicable retention period. RESOLUTION NO. 2016 - 34 Section 3. That the paper records include Schedule of Investment Reports from 2007 to 2013 and Contracts ranging from 1991 to 1992 as listed in Exhibit "A" attached, were in the custody of the Office of the City Clerk and have been prepared for destruction. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council held on this 12th day of May, 2016, by the following vote, to wit: AYES: HARNIK, JONATHAN, TANNER, WEBER, & SPIEGEL NOES: NONE ABSENT: NONE ABSTAIN: NONE ROBERT A. SPIEdEL, MAYOR ATTEST: RA ELLE D. KLASSEN ' ITY CLERK CITY OF PALM DESERT, CALIFORNIA Form RS-1/2016 M=Microfilm RESOLUTION NO. 2016 - 34 Q=Questys AP= Agenda Packet A=Archive BOX FILE NO. NO. CW-006 6 38-0504 CW-006 CW-006 CW-006 CC-002 CC-002 CC-002 6 38-0505 6 38-0506 6 38-0507 6 38-0508 6 38-0509 6 38-0511 CC-002 6 38-0512 CC-002 CC-002 CC-002 CC-002 CW-006 Page 1 6 38-0514 6 38-0518 6 38-0522 6 38-RD524 6 38-RD525 EXHIBIT A DESCRIPTION M Q A DR Public Artwork, Washington School X X X 2016-34 Fence, Artwork: Desert Road, Contract No. 504 Public Artwork at the Haystack X X X 2016-34 Greenbelt Site, Contract No. 505 Public Artwork, Robert Perless, X X X 2016-34 Contract No. 506 Public Artwork, Civic Center Park, X X X 2016-34 Artwork: The Dreamer, Contract No. 507 Civic Center Design Services, John X X X 2016-34 Outcault, Contract No. 508 Environmental Impact Report, X X X 2016-34 Altamira Project, Culbertson, Adams & Assoc., Contract No. 509 Reimbursement Agreement X X X 2016-34 between City of Palm Desert and the Villas at Desert Falls, Track 22690, Contract No. 511 Palm Desert Corporation Yard X X X 2016-34 Facilities, Contract with Geotechnical Services for site soil survey, Contract No. 512 Palm Desert Library Site, Contract X X X 2016-34 with Geotechnical Services for site soil survey, Contract No. 513 Civic Center Design of the X X X 2016-34 Corporation Yard, Agreement with Interactive Design Corporation, Contract No. 518 Cook Street Assessment District No. X X X 2016-34 91-1, Contract No. 522 Beachstone Joint Venture, Limited X X X 2016-34 and Westinghouse Desert Communities, Inc. Agreement Regarding Satisfaction and Release of Remaining Obligation under Acquisition and Reimbursement Agreement, Contract No. 524 (Bella Vista) Loan Agreement for Self Housing X X X 2016-34 Program — First Bank M=Microfilm RESOLUTION NO. 2016 - 34 Q=Questys AP= Agenda Packet A=Archive BOX FILE NO. NO. CC-002 6 38-RD529 CC-002 6 38-0530 CC-002 6 38-0531 CC-oo2 6 38-0532 CC-002 6 38-0534 CC-002 6 38-0535 CC-002 6 38-0536 CC-002 6 38-0540 CC-oo1 6 38-0541 CC-002 6 38-0542 CC-002 7 38-0543 CW-006 7 38-0544 Page 2 EXHIBIT A DESCRIPTION Design & Installation of Signs Civic X Center Intersection Improvements, Highway X 111 and Monterey Avenue, Project 562-93, Contract No. 530 Reimbursement Agreement for X Western Community Developers for Storm Drain Installation for San Tropez Villas. Contract No. 531 Engineering Services for Von's X Center/Highway 111 Access, Contract No.532 Geotechnical Services for X Concession Stand Site, Contract No. 534 Geotechnical Services for Multi- X Purpose Recreation Facility at Palm Desert Civic Center, Contract No. 535 Owner Participation, Agreement X between Redevelopment Agency and Dr. Suresh C. Shah, Contract No. 536 Engineering Services Corporation, X Preparation of metes and Bounds legal description, Contract No. 540 Fiscal Impact Report for Annexation X No. 29, Consultant Services with Jonathan and Associates, Contract No. 541 Construction of Civic Center, X Landmark Organization Inc., Contract No. 542. (3 Files). Engineering Services for the X Annexation to Landscape and Lighting Assessment District No.5, Country Club Drive and Cook Street with Kicak and Associates, Contract No. 543 Agreement Purchase/Sale between X X X 2016-34 Quail 384 Limited Partnership Redevelopment Agency and Palm Desert, Contract No. 544. ire Q A DR X X 2016-34 X X 2016-34 X X 2016-34 X X 2016-34 X X 2016-34 X X 2016-34 X X 2016-34„ • .rr X X 2016-34 X X 2016-34 X X 2016-34 X X 2016-34 M=Microfilm 4=Questys AP=Agenda Packet EXHIBIT A A=Archive RESOLUTION NO. 2016 - 34 BOX FILE NO. DESCRIPTION M Q A DR NO. CC-001 7 38-RD545 Redevelopment Feasibility Study X X X 2016-34 Area No. 4, Rosenow Spevacek Group, Inc. Contract No. 545. CC-002 7 38-0546 Civic Center Well Metering X X X 2016-34 Agreement with the Coachella Valley District, Contract No. 546 CC-002 7 38-0547 Construction Administration for Civic X X X 2016-34 Center Addition with A. I. A., A Corporation, Contract No. 547. CC-002 7 38-0549 Agreement Between the City of X X X 2016-34 Palm Desert and Coachella Valley Water District, Water Tank Project, Contract No. 549. CC-002 7 38-0550 Monterey Avenue Widening For X X X 2016-34 Bikeway Improvements, Project No. 643-91, Contract No. 550 with Contract Compliance Representative. CC-002 7 38-0552 Extension of Contract for Landscape X X X 2016-34 Maintenance of Hovley Lane West, Assessment Zone # 6 with Environmental Car, Inc., Contract No. C05522. CW-006 7 38-RD554 Housing Assistance Payment X X X 2016-34 Contracts, Exhibits for William 72- Unit Senior Project, The Pueblos (15-Unit senior), Santa Rosa (24- Unit Family). Housing Authority of the County of Riverside, Contract No. RD-554. CC-002 7 38-RD555 Feasibility Study Municipal Golf X X X 2016-34 Course, Contract No. RD-555 CC-002 7 38-0556 Materials Testing and Special X X X 2016-34 Inspections for Civic Center Addition. Contract with ICG Incorporated, Contract No. 556 CC-002 7 38-0557 Agreement with The Holt Group for X X X 2016-34 Engineering Services, El Paseo Median Modifications, Contract No. 557. CC-002 7 38-0559 Master Drainage Plan Update 1991, X X X 2016-34 Contract No. 559 CC-001 7 38-560 Palm Desert Calendar Art X X X 2016-34 Descriptions and Artist Information, 1992 Page 3 M=Microfilm RESOLUTION NO. 2016 - 34 Q=Questys AP= Agenda Packet EXHIBIT A A=Archive BOX FILE NO. DESCRIPTION NO. CC-002 7 38-0561 Joint Agreement between Southern Califomia Edison and Palm Desert. Appropriation for Southern Califomia Edison Engineering Drawings for Highway 111 Crossing Undergrounding, Phase II. Contract No. 561. CC-001 7 38-0562 Creation of Economic Development Video for Palm Desert. Contract with International Corporate Video, Inc. Contract No. 562. CC-002 7 38-0563 Award Bid for Telephone and Computer Cabling to Interconnect Solutions Incorporated, Contract No. 563. CW-006 7 38-0566 Artwork for Civic Center Park, Sculpture Walk, Site No. 8, Contract No. 502 with Barbara Grygutis. CW-006 7 38-0567 Design Services for Enhancement of the Peace Memorial Site by Ross Andrews & Associates Architects, Inc. Contract No. C0567 CC-002 7 38-0568 Landscape Maintenance in Highway 111 by Karleskint-Crum, Inc. CC-002 7 38-0570 Engineering Study- Golf Cart Transportation Program with Robert Bein, William Frost & Associates, Contract No. 570 CW-006 7 38-RD571 Agreement with the Rosenow Spevacek Group, Inc. to Provide Tax Increment Verification Services. Contract No. 571 CC-002 7 38-0573 Landscape Maintenance for President's Plaza Parking Lots Agreement with Pacific Motion, Contract No. C0573 Aquascape Inc. CC-002 7 38-0576 Von's Shopping Center/Highway 111 Roadway Improvement Agreement with Ware & Freidenrich. Contract No. C0576 CC-002 7 38-0577 Landscape Architectural Services for Civic Center with Wayne Carlton Connor & Associates. Contract No. 577. Page 4 1X x me M Q A DR IMO X X X 2016-34 X X X 2016-34 X X X 2016-34 X X X 2016-34 X X X 2016-34 ✓ .w X X 2016-34 X X 2016-34 X X X 2016-34 X X X 2016-34 X X X 2016-34 X X X 2016-34 ..» UP M=Microfilm Q=Questys AP=Agenda Packet EXHIBIT A A=Archive RESOLUTION NO. 2016 - 34 BOX FILE NO. DESCRIPTION M Q A DR NO. CW-006 7 38-0578 Fabrication and Installation of an X X X 2016-34 Artwork at the Civic Center Sculpture Walk Site "C", Agreement with Mr. Curt Mattson, Sculptor for The Messenger of the Puul. Contract No. 578. CW-006 7 38-0580 Casting and Sale Agreement for X X X 2016-34 The Messenger of the Puul with Mr. Curt Mattson, Sculptor. Contract No. 580. CC-002 7 38-0581 Formation of Community Facilities X X X 2016-34 District to Finance the Construction of Indian Ridge Country Club. Petition Files by Sunrise Desert Partners. Contract No. 581. CC-002 7 38-0582 Landscape Maintenance Service for X X X 2016-34 Palm Desert Sports Facility CC-002 7 38-0584 Facility Management System X X X 2016-34 Agreement Extension with LBT Engineers, Inc. Contract No. C0584 CC-002 7 38-0586 Agreement with Ahmanson X X X 2016-34 Commercial Development Company for the DLS Access. Contract No. 586. CC-002 7 38-0587 Engineering and Landscape Design X X X 2016-34 Services for Ironwood Park. Agreement with The Planning Center. Contract No. 587 CC-002 7 38-0590 Landscape and Maintenance X X X 2016-34 Services, El Paseo Street Medians/Highway 74 to Highway 111 by Jordan Landscape, Inc. Contract No. 590. CC-002 7 38-0592 Reimbursement Agreement X X X 2016-34 between City of Palm Desert and Palm Desert Redevelopment Agency. Res No. 91-135 Res 292 (Joint) CC-002 7 38-R593 Engineering Services, White Water X X X 2016-34 Storm Channel in Cook Street by The Holt Group. Contract No. RD593. CC-002 7 38-0596 Engineering Services for the San X X X 2016-34 Luis Rey Avenue Storm Drain Agreement with BSI Consultants. Contract No. 596. Page 5 M=Microfilm RESOLUTION NO. 2016 - 34 Q=Questys AP= Agenda Packet A=Archive BOX FILE NO. NO. CC-002 7 38-0597 CC-002 7 38-RD598 CC-002 7 38-C602 CC-002 8 38-RD604 CC-002 8 38-C606 Cw-oo6 8 38-C608 CC-002 8 38-RD609 CC-002 8 38-RD610 CW-006 8 38-C6220 CC-002 8 38-C6240 CC-002 8 38-C6290 CW-006 8 38-C6300 Page 6 EXHIBIT A DESCRIPTION Engineering Services for the Toro Peak Road Storm Drain, Project No. 505-91, Agreement with ACM/Public Works Director. Contract No. 597. Geotechnical Services for the Whitewater Storm Channel Crossing Facility at Cook Street. Agreement with Rubicon Geotechnical. Contract No. RD-598. Landscape Retrofit Civic Center Complex. Contract 602 Multi -Purpose Recreation Facility & Civic Center Complex James E Simon Co. Cur, Gutter & Cross Gutter Repair by J.H.T. Construction, Project No. 753-92, Contract No. 606. Artwork Lease Piano Picnic Table Seaward Johnson Cooperative Agreement Project Area No. 1, No. 3 by Palm Desert City Council and Palm Desert Redevelopment Agency. Contract Nos. RD6090 and RD6150. CV Mosquito Abatement District Cooperative Agreement Project Area No. 1, No. 3 by Palm Desert City Council and Palm Desert Redevelopment Agency Board. Contract No. R0610/Closed Session CV Park and Recreation District Civic Center Signage Program Agreement with Jonathan & Associated, Inc. for Fiscal Impact Report to be Completed/ Monterey North Sphere Annexation El Paseo Median Landscape Project with Price's Nursery & Garden Supply, Contract No. C06290. Public Artwork, Artistic Picnic Table, David Mueller M X Q A DR X X 2016-34 X X X 2016-34 X X X X 1X X X X X X 2016-34 X X 2016-34 X X 2016-34 X X 2016-34 X X 2016-34 NMI IMMO X X 2016-34 X X 2016-34 X X 2016-34 X X 2016-34 X X 2016-34 NOM Ye M=Microfilm RESOLUTION NO. 2016 - 34 Q=Questys AP= Agenda Packet A=Archive BOX FILE NO. NO. CC-002 8 38-C6320 CC-002 8 38-C6340 CC-002 8 38-C6350 CC-002 8 38-R6360 CC-002 8 38-R6370 CC-002 8 38-R6380 CC-002 8 38-C6390 CW-006 8 38-R6420 CW-006 8 38-C6440 CC-002 8 38-C6480 CC-002 8 38-C6530 CC-002 8 38-C6540 CC-002 8 38-C6550 Page 7 EXHIBIT A DESCRIPTION M Q A DR Engineering Services, Contract No. X X X 2016-34 C06320 for Proposed Annexation No.2 Landscape and Lighting Assessment District No.5, Country Club and Cook Street, Agreement with Kicak and Associates. Engineering Design by Riverside X X X 2016-34 County Transportation Commission, Highway 111-Portola Avenue, Contract No. C06340 Palm Desert Utility Undergrounding X X X 2016-34 Program Contract with Richard Recht & Associates, Contract No. C06350 Second Golf Course Feasibility X X X 2016-34 Analysis by Richard Caplan & Associates, Contract No. R6360 Disposition and Development X X X 2016-34 Agreement, Sterling Partners Purchase Agreement of Portola X X X 2016-34 Palms Mobile Home Park, Contract No. R06380. Design Consultant of 1-10 and X X X 2016-34 Cooks Street Interchange Contract with Moffatt and Nichols. Self -Help Housing Project X X X 2016-34 Agreement with Coachella Valley Housing Coalition, Contract No. R6420. Audit of City Parcels on County Tax X X X 2016-34 Rolls Cook street Crossing & whitewater X X X 2016-34 Flood Control Channel/I-10 Interchange - 1992 Reimbursement Agreement with X X X 2016-34 Quail Contractors for Offsite Storm Drain Construction, Precise Plan 84- 3, San Tropez Villas Undergrounding Waiver and X X X 2016-34 Landscape Agreement with Baja Building Partnership Funding and Acquisition Agreement, X X X 2016-34 City of Palm Desert and Sunrise Desert Partner, Facilities District 91-1/Indian Ridge Country Club. Res 92-34 M=Microfilm Q=Questys AP= Agenda Packet EXHIBIT A A=Archive RESOLUTION NO. 2016 - 34 0.4 BOX FILE NO. DESCRIPTION M Q A DR NO. ""' CC-002 8 38-C6560 Fiscal Agent Agreement, 91- X X X 2016-34 1/Indian Ridge Country Club CW-006 8 38-C6570 Bond Purchase Agreement, 91-1 X X X 2016-34 Indian Ridge Country Club CC-002 8 38-C6580 Joint Community Facilities District X X X 2016-34 No. 91-1, Financing Agreement — Indian Ridge CW-006 8 38-C6590 Agreement Between the City of X X X 2016-34 Palm Desert and The Linda Clifford Myers / C.C. Myers Revocable Trust — Closed Session CC-002 8 38-C6610 Ironwood Park Construction X X X 2016-34 CC-002 8 38-C6630 Rehabilitation/Resurfacing Fred X X X 2016-34 Waring between Hwy 111 and Town Center. CC-002 8 38-C6660 Traffic Signal Installation on Cook X X X 2016-34 Street and Merle Dr., Project No. 566-94, and Country Club Drive and San Tropaz/Suncrest, Project No. 568-94. NM CC-002 8 38-C6680 Street Repairs and Overlay Program X X X 2016-34 by E.L. Yeager Construction Co., ,,,o Inc., Contract No. C06680. CW-006 8 38-C6690 Public Artwork, Fabrication of 5 X X X 2016-34 Coyote Benches by Mr. Ben Watling, Contract No.006690 CC-002 8 38-C6700 Contract No. C06700 with Cook X X X 2016-34 Partners Limited Authorizing the City and the Redevelopment Agency to Enter into s six -Month Exclusive Right to Negotiate Agreement for Section 4 CW-006 8 38-R6730 Recreation Services & Maintenance X X X 2016-34 Agreement with the Coachella Valley Recreation and Park District, Cahuilla Hills Park Maintenance - Contract No. R06730 CC-001 Shelf 41-008 SCHEDULE OF INVESTMENTS- NO AP X 2016-34 2007 CC-001 Shelf 41-008 SCHEDULE OF INVESTMENTS- NO AP X 2016-34 2008 CC-001 Shelf 41-008 SCHEDULE OF INVESTMENTS- NO AP X 2016-34 2009 mg UMW Page 8 M=Microfilm RESOLUTION NO. 2016 - 34 Q=Questys AP= Agenda Packet EXHIBIT A A=Archive BOX FILE NO. NO. CC-001 Shelf 41-008 CC-001 Shelf 41-008 CC-001 Shelf 41-008 CC-001 Shelf 41-008 DESCRIPTION M Q A DR SCHEDULE OF INVESTMENTS- NO AP X 2016-34 2010 SCHEDULE OF INVESTMENTS- NO AP X 2016-34 2011 SCHEDULE OF INVESTMENTS- NO AP X 2016-34 2012 SCHEDULE OF INVESTMENTS- NO AP X 2016-34 2013 Page 9