HomeMy WebLinkAboutCC RES 2016-35RESOLUTION NO. 2016-35
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF RECORDS FROM THE OFFICE
OF THE CITY CLERK, AS INDICATED ON THE RECORDS RETENTION
SCHEDULE (ADOPTED MAY 14, 2015). RECORDS FROM 1985
THROUGH 2013 (EXHIBIT A)
WHEREAS, the Office of the City Clerk of the City of Palm Desert, California, has
records that have met or exceeded the retention period caused by the official files, records,
exhibits, and other documents of said office pursuant to the Retention Schedule set forth on
City Council Resolution No. 2015-32; and
WHEREAS, said files are not the subject of any claim, litigation, investigation, or
audit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of all documents and
records from files as set forth in Exhibit "A," attached hereto, which have met or exceeded
their retention period.
Section 3. That the paper records dated 1985 through 2013 are Advertising,
Southern California Edison, Southern California Gas Company, Coachella Valley Water
District, and Outside Agency Funding (Charitable Contributions) correspondence and
working files that are not digitally imaged and have exceeded their retention period.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 12th day of May, 2016, by the following vote, to wit:
AYES: HARNIK, JONATHAN, TANNER, WEBER, & SPIEGEL
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ROBERT A. SPIE 's
ATTEST:
RA EL D. K EN,, TY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-2/2016
OF
r- *OR
Resolution No. 2016-35
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RESOLUTION NO. 2016- 35
EXHIBIT "A"
DESTRUCTION OF RECORDS FROM
THE OFFICE OF THE CITY CLERK
DOCUMENTS HAVE MET OR EXCEEDED THEIR RETENTION PERIOD
1 RETENTION NO.
1 CC-041
CW-032
CONTRACT NO.
20 Advertising 2013
41-004 Outside Agency Funding FYs 2006/007 through
2010/2011
CW-056 43-006 Southern California Edison 1985 — 2005
CW-056 43-006 Southern California Edison 2006 — 2008
CW-056 43-006 Southern California Edison 2009 — 2010
CW-056 43-007 Southern California Gas Co. 1985 — 2006
CW-056 95-003 Coachella Valley Water District 2012-2013