HomeMy WebLinkAboutCC RES 2016-88RESOLUTION NO. 2016-88
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF PAPER RECORDS THAT
HAVE BEEN DIGITALLY IMAGED FROM THE DEPARTMENT OF
PUBLIC WORKS, TO RELY ON THE ELECTRONIC RECORD AS THE
OFFICIAL RECORD.
WHEREAS, the Department of Public Works of the City of Palm Desert, California,
has imaged, in compliance with applicable state laws, official files, records, exhibits,
permits, and other documents of said department; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be altered
or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or
WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version of
the documents, records or files as set forth in Exhibit "A," attached hereto, to rely on the
images as the "Official Record" and will be retained for the applicable retention period.
Section 3. Location files (alphabetic from S-W) containing general
correspondence and traffic -related correspondence from 1992 to August 14, 2006.
(Exhibit "A")
RESOLUTION NO. 2016- 88
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 8th day of December 2016, by the following vote, to wit:
AYES: JONATHAN, KELLY, NESTANDE, WEBER, & HARNIK
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
JAN C. HARNIK, MAYOR
ATTEST:
RA HELLE D. KLASSEN'CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-1/2016
RESOLUTION NO. 2016-88
Exhibit A
Location Files S-W
File Name Date
San Marino Circle 1997
San Pablo Avenue 2005
San Pablo at Jensen's Exit 1994
San Pascual 1993
Santolin Drive 1998
Shadow Lake Drive 1992
Shepherd Lane 8/3/06
Sheryl Avenue 2005
Silver Spur 1993
Sunnybrook and Washington 2001
Tamarisk Lane 2003
Tamarisk Row 1997
Tamarisk Street 1992
Tennessee Avenue 8/14/06
Texas Avenue 1995
Thrush 2004
Tiera Del Oro 4/14/06
Tuscon Circle 2005
Tumbleweed Lane 1993
Town Center Way 1999
Virginia Avenue 1999
Village Center Drive 2004
Waring Court 2000
Warner Trail 1999
Washington 2006
Washington School 2000
Washington & Woodhaven 2003
Westfield 2007
Wyoming & Warner Trail 2000