HomeMy WebLinkAboutCC RES 2016-33RESOLUTION NO. 2016-33
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS
AND AUTHORIZING THE DESTRUCTION OF PAPER RECORDS
THAT HAVE BEEN DIGITALLY IMAGED FROM THE OFFICE OF
THE CITY CLERK TO RELY ON THE ELECTRONIC RECORD AS
THE OFFICIAL RECORD.
WHEREAS, the Office of the City Clerk of the City of Palm Desert,
California, has imaged, in compliance with applicable state laws, official files,
records, exhibits, permits, and other documents of said office; and
WHEREAS, the images have been quality checked, and contain all
significant details from the original and are an adequate substitute for the original
document for all purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be
altered or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r,
CD-R, or WORM), microfilm or microfiche, has been stored in a safe and separate
location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and
constitute the findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper
version of the documents, records or files as set forth in Exhibit "A," attached
hereto, to rely on the images as the "Official Record" and will be retained for the
applicable retention period.
RESOLUTION NO. 2016 - 33
Section 3. That the paper records include budget files, newsletters,
and contracts ranging from 1985 through 1991 as listed in Exhibit "A" attached,
were in the custody of the Office of the City Clerk and have been prepared for
destruction.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm
Desert City Council held on this 28TH day of April, 2016, by the following vote, to
wit:
AYES: HARNIK, JONATHAN, TANNER, & WEBER
NOES: NONE
ABSENT: SPIEGEL
ABSTAIN: NONE
(::,a:
JAN C. HARNIK, MAYOR PRO TEM
ATTEST:
RAC ELL D. KLASSEN, I ' Y CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-1/2016
M=Microfilm
Q=Questys
A=Archive
Retenti BOX FILE NO.
on No. NO.
CW-016 1 23-046-1001
CW018 1 24-010
CW018 1 24-010
CW018 1 24-011
CW018 1 24-011
CW018 1 24-012
CW018 1 24-012
CW018 1 24-013
CW018 1 24-013
Cwo18 1 24-014
CW018 1 24-014
CC-001 2 25-005
CC-001 2 25-008
CW-050 2 31-006
CW-050 2 31-006
CW-050 2 31-006
CC-001 2 38-0075
CC-001 2 38-0079
CC-001 2 38-0084
CC-002 2 38-C118
CC-001 2 38-C136-1
CC-002 2 38-C 160
CC-002 2 38-C 182
CC-002 2 38-C184
CC-002 2 38-C191
Page 1
RESOLUTION NO. 2016 - 33
EXHIBIT A
DESCRIPTION
Economic Development Comm. Apt.
and Resignation
Budget — FY 1993/1994
Budget — FY 1993/1994- Preliminary
Budget — FY 1994/1995
Budget — FY 1994/1995- Preliminary
Budget — FY 1995/1996
Budget — FY 1995/1996- Adoption
Budget — FY 1996/1997
Budget — FY 1996/1997- Preliminary
Budget — FY 1997/1998
Budget — FY 1997/1998 —
Preliminary
Building & Safety — Destruction of
Files — 1991-1997
Building & Safety — Fees and
Permits
News Letters — 1989 — 1993
News Letters — 1994 — 1996
News Letters — 1997
Bond Purchase — Assessment Dist.
84-1
Cooperation Agreement — CV
Community College
Palm Desert Library (Portola Av.)
Public Facilities agreement — CV
College District
North Sphere Consultant
Funding Agreement — Historical
Society Building
Traffic Signal — Palm Desert Greens
Entrance
Design & Engineering Services —
Assessment Dist. 87-1
Engineering Services — El
Paseo/Hwy 74 Traffic Signal
M Q
DR
X X X 2016-33
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X X X 2016-33
X X X 2016-33
X X X 2016-33 1
X X X 2016-33
X X X 2016-33
X X X 2016-33
X X X 2016-33
X X X 2016-33
X X X 2016-33
X X X 2016-33
X X X 2016-33
X X X 2016-33
M=Microfilm
RESOLUTION NO. 2016 - 33
Q=Questys
A=Archive
Retenti BOX FILE NO.
on No. NO.
CC-002
CW-006
CC-001
CW-006
CC-002
CC-001
CC-002
CC-002
CC-002
CC-002
CW-006
CC-002
CC-002
CC-002
CC-002
CC-002
CC-002
2 38-C192
3 38-C197
3 38-C200
3
3
38-C208
38-C214
3 38-C216
3 38-C223
3 38-C231
3 38-C233
3 38-C240
3 38-C255
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CW-006 I 3
CC-002 1 3
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38-C284
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38-C290
38-C291
EXHIBIT A
DESCRIPTION
Development Agreement — 86-8-
Charter Communities
Law Enforcement Services
Feasibility Study — North Sphere
Planning Area
Bond Counsel Agreement
Construction of Community Park
Restrooms
Assessment District administration
Preliminary Agreement -Country
Club Drive -Kelly Ord.
Country Club Drive Widening
Engineering Service — Hovley Lane
& Sagewood
Utility Undergrounding - Highway
111
Traffic Maintenance
Cooperation Agreement — Highway
111 Widening
Landscape Design Services —
Highway 111
RDA to Advance Cost of Highway
111 Widening
Refunding Bond Issue -
Assessment Dist. 84-1
Reimbursement Agreement — Tract
22111
Appraisal Services — Assessment
Dist. 87-1
Commercial Parking Study
Monterey Avenue Improvements
Pavement Maintenance Program —
1987/1988
Office complex on Civic center Site
M
Street Widening Reimbursement X
Agreement
Country Club Drive Widening (North X
side)
Landscape Maintenance — Highway X
111, Medians
Q A DR
X
X
X
UPS
2016-33
2016-33
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X 12016-33 "
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Y..
M=Microfilm
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Retenti BOX
on No. NO.
CC-002 3
CW-006 3
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CW-006 4
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CW-006 4
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FILE NO.
38-C292
38-C297
38-C298
38-C301 /302
38-C304
38-C305
38-C313
38-C314
38-C315
38-RD318
38-C321
38-RD325
38-RD326
38-RD328
38-RD329
38-RD330
38-RD332
38-C333
38-C335
38-C341
38-C346
RESOLUTION NO. 2016 - 33
EXHIBIT A
DESCRIPTION
Engineering Services — Magnesia
Falls Bike Path
Landscape Maintenance — Fred
Waring Drive, Monterey avenue &
Magnesia Falls Drive Medians
Addition — Joslyn Cove Community
Senior Center
AudioNideo System — Civic Center
Council Chamber
Construction of Assessment Dist.
87-1
Irrigation & Landscape Design
Services — Highway 111
Bond Counsel Services —
Assessment Dist. 88-2
Engineering Services — Assessment
Dist. 88-2
Landscape Maintenance - Cook
Street & Country Club
Irrigation & Landscape Design
Services — Highway 111
Irrigation & Landscape Design
Services — Highway 111
Engineering Services — Civic Center
Master Plan — Soil
Engineering Services — Soils
Testing — Assessment
Dist. 87-1
Engineering Investigation — Town
Center Way Fire Station
Engineering Services — Town
Center Way Fire Station
Construction, Operation &
Maintenance of Storm
Water Facilities
Exchange Agreement — CV
Recreation & Park Dist.
Cooperation agreement — CV
Recreation & Park Dist.
Traffic Signal Installation — Portola &
Country Club
Traffic Signal Maintenance
Agreement
Hold Harmless Agreement
Chanzen Properties
M Q A DR
X X X 2016-33
X X X 2016-33
X X X 2016-33
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X X X 2016-33
X X X 2016-33
X X X 2016-33
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M=Microfilm
Q=Questys
A=Archive
Retenti BOX FILE NO.
on No. NO.
CC-002 4 38-C347
CC-002 4 38-C348
CC-002 4 38-C351
CC-002 4 38-RD352
CC-002 4 38-C353
CC-002 4 38-RD357
CC-oo1 4 38-RD358
CC-oo1 4 38-C359
CC-002 4 38-RD363
CC-ooi 4 38-RD373
CC-002 4 38-RD374
CC-002 4 38-RD375
CC-002 4 38-C380
CC-002 4 38-C382
CC-oo1 4 38-C384
CC-002 4 38-C385
CW-006 4 38-C387
CC-002 4 38-C388
Cc-oot 4 38-C389
CC-002 4 38-C391
CC-002 4 38-C392
CC-002 4 38-C394
CC-002 4 38-C395
Page 4
RESOLUTION NO. 2016 - 33
EXHIBIT A
DESCRIPTION
Engineering Services — Highway 74
Sidewalk
Engineering Services — Rancho
Grande Sidewalk
El Paseo Merchants assessment
Dist. Loan Agreement
Civic Center Site Recreation Center
Engineering Services — President's
Realignment
Civic Center Master Landscaping &
Grading Plan Design
Sheriff Station Soils Analysis
Landscaping & Lighting District
assessment Analysis
Storm Drain — CV Water District
Soils Analysis — YMCA Building Site
Median Upgrade — Highway 111
Engineering Services — Sheriff
Station
Design Services — Hovley Lane
Landscape Maintenance & Design
Services
Center for Leisure Research &
Management
Marriott Timeshare Project
Beautification Maintenance -
Highway 111 Frontage Road
Assessment Dist. Maintenance —
Monterey MDW
Transportation Study — People
Mover
Palm Desert Fire Station
Compaction Grouting
Canyon Cove Assessment District
Signal Modification — Portola
Avenue & Highway 111
Engineering Services —1-10 — Mello
Roos
M
X
Q A DR
X
X
X
X
X IX
X IX
X IX
X X
X X
X X
X X
X X
X X
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X X
X 2016-33
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X 2016-33 me
X 2016-33
mar
X 2016-33
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trill
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RESOLUTION NO. 2016 - 33
Q=Questys
A=Archive
Retenti BOX FILE NO.
on No. NO.
CC-002 4 38-C397
CC-002 4
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CW-006 4
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38-C398
38-C400
38-C404
38-C405
38-RD406
38-C409
38-RD410
38-RD411
38-C413
38-C417
38-C418
38-C420
38-C424
38-C429
38-RD432
38-RD433
38-C435
38-C436
38-C440
38-C442
38-C443
EXHIBIT A
DESCRIPTION
DR
Financial consulting & Tax Services X X X 2016-33
— Community Facility
District
Civic Center Remodel X X X 2016-33
Civic Center Master Plan — X X X 2016-33
Corporation Yard Study
People Mover Agreements X X X 2016-33
Westinghouse Project/Bighorn X X X 2016-33
Venture — Focused EIR
President's Plaza Parking Lot X X X 2016-33
Reconstruction
Gasoline Fuel Tanks Upgrade X X X 2016-33
Portola Avenue Base Repairs X X X 2016-33
Settlement Agreement — FX X X X 2016-33
McDonald
Highway 74 Landscape X X X 2016-33
Beautification
Solid Waste & Recycling Franchise X X X 2016-33
Agreement
Traffic Signal — Country Club Drive X X X 2016-33
& Old Ranch Road
City — Wide Master Draining Plan X X X 2016-33
Study
Repair & Reconstruction of Historic X X X 2016-33
Museum
Monterey Avenue Improvements X X X 2016-33
Loan — COD — Swimming Pool X X X 2016-33
Repairs
Public Improvements- Highway 111 X X X 2016-33
& Portola Avenue
Engineering & Design Services — X X X 2016-33
Highway 111/Monterey
Measure A/TUMF Fund — Cook X X X 2016-33
Street Interchange
Project & Construction Management X X X 2016-33
Services
Traffic Signal — Country Club Drive X X X 2016-33
& El Dorado Drive
EIR- Miller/Palm Desert X X X 2016-33
M=Microfilm
Q=Questys
A=Archive
Retenti BOX FILE NO.
on No. NO.
CC-001
CC-001
CC-001
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CC-002
CC-002
CC-002
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CC-002
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5 38-RD444
5 38-RD448
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5 38-C466
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5 38-C468
5 38-RD471
5 38-C472
5 38-C475
5 38-C476
5 38-C477
5 38-RD479
5 38-C483
5 38-C486
CC-002 5 38-C487
CC-002 5 38-C491
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RESOLUTION NO. 2016 - 33
EXHIBIT A
DESCRIPTION
Compaction Testing — Civic Center
Master Plan
Irrigation Well Inspection Services —
Civic Center Master Plan
EIR — Rancho Portola Project
Acquisition & Development
Agreement
Extension of Gas Service Lines —
Civic Center Park
Extension of Electric Line — Civic
Center Park
Reimbursement Agreement — Tract
25254
Installation of Storm Drain —
Monterey Avenue
Fred Waring Drive Widening
Portola Avenue & Haystack Road
Widening
Emergency Vehicle Traffic Signal
Pre-Emption
Civic Center Development — Phase
1
El Paseo Median Landscaping
Exploratory Potholes for
Underground Utility Services
Traffic Signal Installation — Country
Club & El Dorado
Monterey Avenue Widening. City
Project No. 90-77
Design of Highway 111 Medias,
Contract No. RD-479
Library Architect , Contract No. 483
Landscape Contractor, El Paseo
Medians, Contract No. 486, Project
806-90
Landscape Contractor, El Paseo
Medians,
Contract No. 487
Engineering Services for
Superblock, Contract No. 491,
Superblock III Project.
M Q A
X X X
X X X
X X X
X X X
X X X
X X X
X X X
X X X
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X X X
X X X
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X X X
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X X X
DR
IWO
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RESOLUTION NO. 2016 - 33
Q=Questys
A=Archive
EXHIBIT A
Retenti BOX FILE NO. DESCRIPTION M Q A DR
on No. NO.
CC-002 5 38-C494 Fiscal Impact, Annexation of Area X X X 2016-33
North of Country Club, Contract 494
CC-002 5 38-C495 Civic Engineering, Civic Center X X X 2016-33
Addition, Contract 495
CC-002 5 38-C497 Reimbursement Agreement for X X X 2016-33
Installation of Fire Hydrant, Contract
No. 497
CC-002 5 38-0501 Palm Desert People Mover, X X X 2016-33
Application to Urban Mass Transit
Administration (UTMA), Contract
No. 501
CW-006 5 38-0502 Public Artwork, Civic Center Park, X X X 2016-33
Artwork: Environmental Seating
Design, Contract No. 502
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