HomeMy WebLinkAboutCC RES 2017-13RESOLUTION NO. 2017-13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF PAPER RECORDS FROM THE
DEPARTMENT OF COMMUNITY DEVELOPMENT/PLANNING, TO
RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD -
RECORDS FROM 1990 THROUGH 2010 (EXHIBIT "A")
WHEREAS, the Department of Community Development of the City of Palm
Desert, California, has imaged, in compliance with applicable state laws, official files,
records, exhibits, permits, and other documents of said department; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be
altered or changed (DVD-r, CD-R, or WORM), City's database program, microfilm or
microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R,
or WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PALM DESERT, CALIFORNIA, AS FOLLOWS:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version of
the documents, records or files as set forth in Exhibit "A," attached hereto, to rely on the
images as the "Official Record" and will be retained for the applicable retention period.
Section 3. That paper files dated 1990 to 2010 containing change of zones,
conditional use permits, entertainment permits, miscellaneous, parcel map waivers,
precise plans, sign applications, special events permit, and tentative tract maps have
exceeded its retention period (Exhibit "A").
RESOLUTION NO. 2017- 13
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 23rd day of February 2017, by the following vote, to wit:
AYES: JONATHAN, KELLY, NESTANDE, WEBER, & HARNIK
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST:
RACHELLE D. KLASS CITY CLERIK
CITY OF PALM'DESERT, CALIFORNIA
JAN HARNIK, MAYOR
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