HomeMy WebLinkAboutCC RES 2017-32RESOLUTION NO. 2017-32
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF PAPER RECORDS THAT
HAVE BEEN DIGITALLY IMAGED FROM THE DEPARTMENT OF
HUMAN RESOURCES, TO RELY ON THE ELECTRONIC RECORD AS
THE OFFICIAL RECORD.
WHEREAS, the Department of Human Resources of the City of Palm Desert,
California, has imaged, in compliance with applicable state laws, official files, records,
exhibits, permits, and other documents of said department; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be altered
or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or
WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, Califomia, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version
of the documents, records or files as set forth in Exhibit "A," attached hereto, to rely on the
images as the "Official Record" and will be retained for the applicable retention period.
Section 3. Terminated employee files. Term years: 2000-2011. See
attachment (Exhibit "A")
Form RS-1/2016
G.\HR\Staff Reports\Destruction of Records\Resolutulon - Destruction of Records Emp Files • DIGITILLAY IMAGED - 2017 tlocx
Sunday, April 02, 2017
RESOLUTION NO. 2017- 32
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 13 th day of April 2017, by the following
vote, to wit:
AYES:
JONATHAN, KELLY, NESTANDE, WEBER, & HARNIK
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
JAN HARNIK, MAYOR
ATTEST:
RAC ELL D. KLASSEN, ITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-1/2016
G:\HR\Staff Reports\Oestruction of Records\Resolutuion - Destruction of Records Emp Files - DIGITILLAY IMAGED - 2017.docx
Sunday, April 02, 2017
Terminated Employee Records
RESOLUTION NO. 2017-32 Destruction April 2017
The following files are being destroyed in compliance with Records Retention HR-015
Last name First name
Colon P.
Croy H.
Duran F.
Escobedo A.
Fenske C.
Gilligan S.
Godfrey B.
Godinez W.
Hamidzadeh A.
Hogele R.
Hunt M.
Janes R.
Joy P.
Kaiser D.
Lopez D.
Magana M.
Martinez R.
McBride C.
Middleton J.
Ortega C.
Pudis 11
Riches IR.
Ruiz-Allchin S.
Salas D.
Schrader R.
Scott A.
Scully P.
Smith S.
Te ra n E.
Thompson E.
Torres J.
Torres R.
Twedt R.
Urbina F.
Van Gelder D.
Witte I L.
Wright B.
Yrigoyen D.
Zepeda J.
Term date
8/3/2009
7/31/2009
7/21/2010
1/18/2011
7/1/2009
8/7/2009
12/28/2007
9/13/2006
7/27/2007
8/13/2009
8/31/2009
9/20/2000
7/1/2009
7/4/2008
12/22/2011
6/26/2007
4/11/2007
6/2/2007
3/25/2004
12/30/2008
7/31/2009
7/17/2009
2/22/2008
7/1/2009
7/27/2009
6/16/2009
8/13/2009
3/23/2007
5/28/2010
12/29/2008
5/28/2010
5/28/2010
8/13/2009
6/29/2007
11/14/2008
10/12/2007
8/11/2009
8/14/2009
5/28/2010
Exhibit "A"