HomeMy WebLinkAboutCC RES 2017-63RESOLUTION NO. 2017-63
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS: FINDINGS
AND AUTHORIZING THE DESTRUCTION OF PAPER RECORDS
THAT HAVE BEEN DIGITALLY IMAGED FROM THE OFFICE OF
THE CITY CLERK TO RELY ON THE ELECTRONIC RECORD AS
THE OFFICIAL RECORD — VARIOUS RECORD CENTER
DOCUMENTS AS SPECIFIED IN SECTION 3 (EXHIBIT A).
WHEREAS, the Office of the City Clerk of the City of Palm Desert,
California, has imaged, in compliance with applicable state laws, official files,
records, exhibits, permits, and other documents of said office; and
WHEREAS, the images have been quality checked, and contain all
significant details from the original and are an adequate substitute for the original
document for all purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be
altered or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r,
CD-R, or WORM), microfilm or microfiche, has been stored in a safe and separate
location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and
constitute the findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper
version of the documents, records or files as set forth in Exhibit "A," attached
hereto, to rely on the images as the "Official Record" and will be retained for the
applicable retention period.
RESOLUTION NO. 2017 - 63
Section 3. That the paper records include documents relating to
Contracts; Planning Commission Applications (1980-83); Litigation Files, City
Councilmembers Correspondence, Press Releases, and Newsletters as listed in
Exhibit "A" attached, were in the custody of the Office of the City Clerk and have
been prepared for destruction.
PASSED, APPROVED, AND ADOPTED at a meeting of the Palm Desert
City Council held on this 7th day of September, 2017, by the following vote, to wit:
AYES: JONATHAN, KELLY, NESTANDE, WEBER, & HARNIK
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
JAN C. HARNIK, MAYOR
ATTEST:
RAC'HELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-1/2016
RESOLUTION NO. 2017 - 63
EXHIBIT "A"
DESTRUCTION OF **PAPER RECORDS** FROM
THE OFFICE OF THE CITY CLERK
TO RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD
DOCUMENTS HAVE MET OR EXCEEDED THEIR RETENTION PERIOD
Retention Box Contract No. Description M Q A DR
Number NO.
CW-016 39 23-029 PLANNING COMMISSION X X X 2017-63
APPLICATIONS - (1980-83)
CW-016 39 23 CITIZENS RECREATION ADVISORY X X X 2017-63
COMMITTEE
PL-009 39 28-001 CENSUS — GENERAL — (1973 — 1982) X X X 2017-63
CW-034 39 30-002 LITIGATION — DANIEL OSSELLO X X X 2017-63
CW-034 39 30-002 LITIGATION — FLOOD CLAIMS (14 X X X 2017-63
PLAINTIFFS)
CW-034 39 30-002 LITIGATION — NAEGELE OUTDOOR X X X 2017-63
ADVERTISING
CW-041 39 31 CITY CLERK — NOTICE OF ACTION BY X X X 2017-63
CITY COUNCIL 1975 — 1977
CW-041 39 31 CITY CLERK — NOTICE OF HEARINGS X X X 2017-63
1974-1984
CW-025 39 32-003 JEAN BENSON — CORRESPONDENCE X X X 2017-63
CW-025 39 32-003-1001 BENSON, JEAN — MAY 1988 — X X X 2017-63
SEPTEMBER 1988
CW-025 39 32-003-1001 BENSON, JEAN - 1986 — 1988 X X X 2017-63
CW-025 39 32-003-1001 BENSON, JEAN - 1988 X X X 2017-63
CW-025 39 32-003-1006 CRITES, BUFORD — 1986 — 1988 X X X 2017-63
CW-025 39 32-006 RICHARD KELLY — 1985, 1984, 1983 X X X 2017-63
CW-025 39 32-006 RICHARD KELLY — 1986 X X X 2017-63
CW-025 39 32-006 RICHARD S. KELLY — MAY 1986 - AUG X X X 2017-63
1986
CW-025 40 32-006 RICHARD S. KELLY — AUG 1986 — DEC X X X 2017-63
1986
CW-025 40 32-006 RICHARD S. KELLY - 1987 X X X 2017-63
CW-025 40 32-003-1003 RICHARD S. KELLY - DEC 1987 X NO NO 2017-63
CW-025 40 32-003-1003 RICHARD S. KELLY — DEC 1988 X X X 2017-63
CW-025 40 32 MAYOR MULLINS — 1977, 1978, 1979, X X X 2017-63
1980
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RESOLUTION NO. 2017 - 63
Retention Box Contract No. Description M Q A DR
Number No.
CW-025 40 32 CITY COUNCIL WALTER SNYDER (1983, X X X 2017-63
1984, 1985, 1986, 1988)
CW-025 40 32 CITY COUNCIL — CORRESPONDENCE X X X 2017-63
MAYOR WILSON 1980 — 1981
CW-025 40 32 MAYOR WILSON 1982 — 1984 X X X 2017-63
CW-025 40 32-003-1005 WILSON, ROY (1986, 1987, 1988) X X X 2017-63
CW-025 40 32-003-1005 WILSON, ROY — DECEMBER 1988 — X X X 2017-63
MARCH 1989
CW-025 40 34 CIVIC CENTER — CITY HALL FACILITY NO X X 2017-63
1979
CW-025 40 34 CIVIC CENTER — NEW FACILITY X X X 2017-63
CW-045 40 34 CIVIC CENTER — PRESS RELEASES X X X 2017-63
1980-81
CC-008 40 34 CIVIC CENTER — ORGANIZATION X X X 2017-63
RESEARCH
CC-008 40 34 CIVIC CENTER — CITY HALL FACILITY X X X 2017-63
1974 — COST ANALYSIS
PL-002 40 34 CIVIC CENTER — INCORPORATION X X X 2017-63
PAPERS
CM-004 40 34 CITY NEWSLETTERS X X X 2017-63
CC-002 41 38-C17810 TERRA NOVA PLANNING AND NO X X 2017-63
RESEARCH, INC. - ENVIRONMENTAL
IMPACT REPORT (EIR) FOR MAGNESIA
FALLS DRIVE WIDENING AND BRIDGE
CC-002 41 38-C18240 DESIGN PROGRAM PHASE — VISITOR NO X X 2017-63
INFORMATION CENTER
CC-002 41 38-C17950 MEMORANDUM OF UNDERSTANDING NO X X 2017-63
(MOU) BLM/SANTA ROSA MOUNTAINS
VISITOR CENTER KIOSK
CC-002 41 38-C19600 MEMORANDUM OF UNDERSTANDING NO X X 2017-63
(MOU) SANTA ROSA & SAN JACINTO
MOUNTAINS VISITOR CENTER
CC-032 41 34 CIVIC CENTER PROMOTION X X X 2017-63
CC-032 41 34 CIVIC CENTER PRICKLY SQUARE X NO N/A 2017-63
OFFICE SPACE
CC-032 41 36 COMMENDATIONS: GENERAL X X X 2017-63
CC-002 41 37 CONSULTANTS: APPLICATIONS & X NO N/A 2017-63
RESUMES
CC-002 41 37 CONSULTANTS: PUBLIC MANAGEMENT X NO N/A 2017-63
SERVICE, INC.
CC-002 41 37 CONSULTANTS: STONE & YOUNGBERG X NO N/A 2017-63
(FINANCIAL CONSULTANTS)
CC-002 41 38-007670 EMPLOYMENT AGREEMENT: BRUCE X X X 2017-63
ALTMAN 10-01-1983
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RESOLUTION NO. 2017 - 63
Retention Box Contract No. Description
Number NO.
CC-002 41 38 CALTRANS — INTERSTATE SIGNAGE
AGREEMENT
CC-002 41 38 AGREEMENT: CITY MANAGER
(ACTING)- MARTIN J. BOUMAN
CC-002 41 38 LEASE AGREEMENT — PUBLIC WORKS
DEPARTMENT OFFICE SPACE
CC-002 41 38 AGREEMENT: CVAG — EFFECTIVE 4-
8-74
CC-002 41 38 DSUSD (SPORTS COMPLEX LEASE)
CC-002 41 38 DSUSD LEASE — EXPIRES 12-31-99
CC-002 41 38 LEASE AGREEMENT (CITY PARK SITE)
CC-002 41 38 FAMILY YMCA OF THE DESERT
CC-002 41 38 GLENDALE FEDERAL & P.D.
(EMPLOYEE DEFERRED COMP)
CC-002 41 38 CONTRACTS & AGREEMENTS -MARGE
LINDAMOOD, RECORDKEEPING
CC-002 41 38 PALM DESERT DISPOSAL SERVICE —
PRESIDENTS PLAZA PARKING LOT
CC-002 41 38 LEASE: P.D. LIBRARY — CITY OF RIV. —
JULY 1977 TO JUNE 30, 1985
CC-002 41 38 LEASE OF SNORKEL TRUCK (COUNTY
OF RIVERSIDE) RESOLUTION NO. 81-24
CC-002 41 38 AGREEMENT: RIVERSIDE COUNTY
FIRE MARSHAL SERVICE 5 YRS.
EFFECTIVE 7-1-76 (RESOLUTION NO.
81-167)
CC-002 41 38 00-055 COUNTY OF RIVERSIDE AGREEMENT —
GENERAL SERVICES
CC-002 41 38 COUNTY OF RIVERSIDE AGREEMENT —
INSPECTION & MAINTENANCE TRAFFIC
SIGNALS & HWY. SAFETY LIGHTING.
CA 1-77
CC-002 41 38 00-003 COUNTY OF RIVERSIDE — URBAN
COUNTY PROGRAM
CC-002 41 38 ANIMAL REGULATIONS — JOINT
POWERS
CC-002 41 38 LEASE AGREEMENT: COUNTY OF
RIVERSIDE — MESA VIEW FIRE
STATION (FIRE STATION NO. 67)
CC-002 41 38 RIVERSIDE COUNTY — COLLECTION OF
TAXES & SPECIAL ASSESSMENTS —
YEAR TO YEAR W/CANCELLATIONS
NOTICE BY MARCH 1.
CC-002 41 38 SUNLINE — JOINT POWERS
AGREEMENT
CC-002 41 38 AGREEMENTS: VOLUNTEER FIRE
DEPARTMENT
M Q A DR
X X X 2017-63
X X X 2017-63
NO X X 2017-63
X X X 2017-63
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NO X i X 2017-63
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RESOLUTION NO. 2017 - 63
Retention
Number
CC-002
CC-002
CC-002
CC-002
CC-002
CC-002
CC-002
CC-002
CC-002
CC-002
CC-002
CC-002
CC-002
CC-002
CC-002
CC-002
CC-002
CC-002
CC-002
CC-002
Box Contract No. Description
No.
41 38 AGREEMENTS: WESTERN ALLIED
PROPERTIES
41 38 WESTERN COMMUNITY DEVELOPERS
(PROPOSED DEVELOPMENT OF
COUNTRY CLUB VILLAS APARTMENTS
- 512 UNITS)
DAVIS & ASSOCIATES ADVERTISING
41 38 00-001
41 38 00-002
41 38 00-004
41 38 00-016
41
41
41
41
41
41
41
41
41
41
41
41
41
41
38 00-025
38 00-026
38 00-035
38 00-036
38 00-040
38 00-041
38 00-044
38 00-046
38 00-049
38 00-055
38 00-057
38 00-058
38 00-060
38 00-062
COUNTY OF RIVERSIDE - COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS
COUNTY OF RIVERSIDE - DISTRICT
ATTORNEY
COUNTY OF RIVERSIDE - LAW
ENFORCEMENT AGREEMENT
AMENDMENTS
C.V. COMM COLLEGE DIST./C.V. REC
DIST./CITY UTILITY PAYMENT FOR COD
BASEBALL FIELD
C.V. COMM COLLEGE UTILIZATION OF
COD MEN'S BASEBALL FIELD
NORTH SPHERE ASSESSMENT
DISTRICT 84-1 SANBORN/WEBB, INC.
1985 BICYCLE LANE ACCT. PROJECT -
DEPARTMENT OF TRANSPORTATION
P.D. POST OFFICE/CITY/CHURCH OF
CHRIST SCIENTIST
COUNTY OF RIVERSIDE - ANIMAL
CONTROL SERVICES
PALM DESERT POST
F. MACKENZIE BROWN INC. - LEGAL
SERVICES ASSESSMENT DISTRICT NO.
83-1
HOUSING AUTHORITY OF RIVERSIDE
COUNTY, WESTERN COMMUNITY
DEVELOPERS
COUNTY OF RIVERSIDE - GENERAL
SERVICES AGREEMENT
COACHELLA VALLEY WATER DISTRICT
IN CONNECTION WITH NORTH SPHERE
ASSESSMENT DISTRICT NO. 84-1
F. MACKENZIE BROWN, INC., (LEGAL
SERVICES - ASSESSMENT DISTRICT
NO. 83-1)
MILLER & SCHROEDER
UNDERWRITERS AGREEMENT -
ASSESSMENT DISTRICT NO. 84-1
DESERT SANDS UNIFIED SCHOOL
DISTRICT AGREEMENT FOR
COOPERATION - 1985
M Q
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2017-6:-:
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RESOLUTION NO. 2017-63
Retention
Number
CC-002
CC-002
CC-002
CC-002
Box Contract No.
No.
41 38 00-065
41 38 00-066
41 38 00-067
41 38 00-070
CC-002 41 38
CC-002 41 38
42 35-001
CC-002 43 38 RD-126
CC-002 43 38
CC-002 43 38
CC-002 43 38
CC-002 43 38
CC-002 43 38
CC-002 43 38
CC-002 43 38
CC-002 43 38
CC-002 43 38 RD-159
CC-002 43 38 00-164
CC-002 43 38 RD-165
Description M Q A DR
BANK OF AMERICA — PAYING X X X 2017-63
AGENT AGREEMENT FOR
ASSESSMENT DISTRICT NO. 83-1
BANK OF AMERICA — PAYING X X X 2017-63
AGENT AGREEMENT FOR
ASSESSMENT DISTRICT NO. 84-1
F. MACKENZIE BROWN, INC. (LEGAL X X X 2017-63
SERVICES FOR ASSESSMENT
DISTRICT NO. 84.1
CITY OF PALM DESERT/CITY OF X X X 2017-63
INDIAN WELLS/PALM DESERT
REDEVELOPMENT AGENCY/INDIAN
WELLS REDEVELOPMENT AGENCY
AGREEMENT TO AMEND THE
AGREEMENT.
PALM DESERT EMPLOYEES X X X 2017-63
RETIREMENT SYSTEM 1974-1981
EXECUTONE (1982-1983) FURNISH X X X 2017-63
AND MAINTAIN COMPLETE
TELEPHONE SYSTEM
CLAIMS AGAINST THE CITY, CARL
WARREN & CO. RISK MANAGEMENT
INFORMATION REPORTS, FILES
1999 , 2000, 2001, 2002 (4 FILES)
KICAK AND ASSOCIATES — X X X 2017-63
ENGINEERING & ASSESSMENT
SERVICES FOR THE PALMA
VILLAGE PLAN AREA
FUTURE IMPROVEMENT X X X 2017-63
AGREEMENTS — A THRU C
FUTURE IMPROVEMENT X X 1 X 2017-63
AGREEMENTS — D THRU F
FUTURE IMPROVEMENT X X X 2017-63
AGREEMENTS — G THRU K
FUTURE IMPROVEMENT X X 1 X 2017-63
AGREEMENTS — L THRU R
FUTURE IMPROVEMENT X X X 2017-63
AGREEMENTS — S
FUTURE IMPROVEMENT X X X 2017-63
AGREEMENTS — T THRU Z
SNEDAKER CONSTRUCTION CO. X X X 2017-63
(PALM DESERT CIVIC CENTER
CONSTRUCTION)
AGREEMENT: ONE QUAIL PLACE X X X 2017-63
(1983-1987)
MOSER LANDSCAPING, INC. - X X X 2017-63
SUPER BLOCK LANDSCAPING FROM
LUPINE LANE TO LARKSPUR LANE
CONTRACTS — 00-164 DELOITT, X X X 2017-63
HASKINS & SELLS (LIBRARY STUDY)
PHASE I & II
AUSTIN-FOUST ASSOCIATES - X X X 2017-63
LANDSCAPING OF SUPERBLOCK I
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RESOLUTION NO. 2017 - 63
Retention Box Contract No. Description M Q A DR
Number No. r M
CC-002 43 38 RD-172 PHILIP LAMA - CONFERENCE CENTER X X X 2017-6:
AND RELATED AMENITIES LAMA
INT./P.D. ASSOCIATION
CC-002 43 38 00-173 SUNDOWN ELECTRIC - ELECT. X X X 2017-63
PROVISIONS FOR CITY CHRISTMAS
TREES AND REPAIRS TO SAN PABLO
MEDIAN LIGHT
CC-002 43 38 00-174 TRAFFIC SIGNAL AT FRED WARING X X X 2017-63
DRIVE AND PHYLLIS JACKSON LANE —
SEE FILE 00-195) BIDS ONLY
CC-002 43 38 RD-177 EL PASEO/PRESIDENT'S PLAZA X X X 2017-63
LANDSCAPE STUDY
CC-002 43 38 00-188 JOSEPH CICCHINI - ENGINEERING X X X 2017-63
SERVICES WIDENING COUNTRY CLUB
DRIVE ON NORTH SIDE BETWEEN
PORTOLA AVENUE AND COOK STREET
CC-002 43 38 00-196 GRIFFITH, DAVID & ASSOCIATES LTD., X X X 2017-63
STATE MANDATED COST
REIMBURSEMENT SERVICES
CC-002 43 38 00-201 DESERT AIDS PROJECT — COMMUNITY X X X 2017-63
COUNSELING — JIM CONDON
CC-002 44 38-R00185 COMMUNITY DEVELOPMENT BLOCK NO X X 2017-63
GRANT (CDBG) LOAN AGREEMENT
RIVERSIDE COUNTY FOR THE
COLLEGE OF THE DESERT CHILD
CARE CENTER.
CC-002 44 38-000221 REIMBURSEMENT AGREEMENT TO NO X X 2017-6:
THE MARRIOTT DESERT SPRINGS
(MARRIOTT CORPORATION) FOR THE
ROADWAY AND MEDIAN
IMPROVEMENTS AND INTEREST.
CC-002 44 38-000410 PORTOLA AVENUE STREET REPAIRS, NO X X 2017-63
PROJECT NO. 652-90 AND
CANCELLATION OF NOTICE INVITING
BIDS.
CC-002 44 38-007450 PROJECT NO 753-93, CONTRACT NO. NO X X 2017-63
C07450 WITH CONTRERAS
CONSTRUCTION COMPANY FOR THE
CURB, GUTTER AND CROSS GUTTER
REPAIR PROGRAM.
CC-002 44 38-R07800 PROJECT NO. 604-94, CONTRACT NO. NO X X 2017-63
R07800, LANDSCAPE RETROFIT OF
THE MONTEREY AVENUE MEDIANS
FROM FRED WARING DRIVE TO SAN
GORGONIO WAY.
CC-002 44 38-008770 AGREEMENT BETWEEN THE CITY OF NO X X 2017-63
PALM DESERT AND SOUTH COAST AIR
QUALITY MANAGEMENT DISTRICT FOR
THE PROVISION OF OFFICE SPACE
WITHIN PALM DESERT CITY HALL.
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RESOLUTION NO. 2017 - 63
Retention Box Contract No. Description M Q A DR
Number NO.
CC-002 44 38-009700 PROJECT NO. 696-94, CONTRACT WITH NO X X 2017-63
E.L. YEAGER CONSTRUCTION
COMPANY, INC. FOR ALL WEATHER
BRIDGE MONTEREY AVENUE AND
WHITEWATER STORM DRAIN
CHANNEL.
CC-002 44 38-009850 PROJECT NO. 516-95, CONTRACT WITH NO X X 2017-63
ENGINEERING RESOURCES OF
SOUTHERN CALIFORNIA, INC FOR THE
DEEP CANYON STORM DRAIN PHASE II
DESIGN SERVICES MDP LINE 3-1
CC-002 44 38-R10480 CONTRACT WITH RGA LANDSCAPE NO X X 2017-63
ARCHITECTS, INC FOR THE
ENGINEERING SERVICES FOR DESERT
WILLOW GOLF RESORT CLUBHOUSE
CC-002 44 38-R10700 CONTRACT WITH DIEHL, EVANS & NO X X 2017-63
COMPANY FOR FINANCIAL ANALYSIS
OF SEVEN MULTI -FAMILY APARTMENT
PROJECTS OWNED BY THE RIVERSIDE
COUNTY HOUSING AUTHORITY.
CC-002 44 38-R10880 CITY OF PALM DESERT, SECTION 4 NO X X 2017-63
NORTH GOLF COURSE PROJECT, BID
PACKAGE "A", NORTH GOLF COURSE,
PREPARED BY GOLF DIMENSIONS
CC-002 44 38-R10880 CONSTRUCTION OF NORTH GOLF NO X X 2017-63
COURSE OF DESERT WILLOW RESORT
PROJECT SITE
CC-002 44 38-C11610 FOUNDATION FOR THE RETARDED OF NO X X 2017-63
THE DESERT AND THE CITY OF PALM
DESERT FOR THE ALLOCATION OF
20TH YEAR COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS.
CC-002 44 38-C12120 PROJECT NO. 640-97- CONTRACT WITH NO X X 2017-63
GRANITE CONSTRUCTION COMPANY
FOR THE WARNER TRAIL STREET
IMPROVEMENTS NORTH AND SOUTH
OF DELAWARE PLACE.
CC-002 44 38-R12130 CONTRACT WITH WATERSCAPERS NO X X 2017-63
FOR DESERT WILLOW GOLF COURSE —
LAKE DESIGN.
CC-002 44 38-C12140 CONTRACT WITH COMMUNITY WORKS NO X X 2017-63
DESIGN GROUP FOR THE PALM
DESERT SOCCER PARK
REPRODUCIBLE- CHANGE
ORDER NO. 2
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