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Home My WebLink AboutCC RES 2018-66RESOLUTION NO. 2018- 66 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE DESTRUCTION OF RECORDS FROM THE OFFICE OF THE CITY CLERK, AS INDICATED ON THE RECORDS RETENTION SCHEDULE (ADOPTED SEPTEMBER 28, 2017). RECORDS DATED 1985 - 2015 (EXHIBIT "A"). WHEREAS, the Office of the City Clerk of the City of Palm Desert, California, has records that have met or exceeded the retention period caused by the official files, records, exhibits, and other documents of said office pursuant to the Retention Schedule set forth on City Council Resolution No. 2017-69: and WHEREAS, said files are not the subject of any claim, litigation, investigation, or audit. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert. California, as follows: Section 1. That the above recitations are true and correct and constitute the findings of the City Council in this matter. Section 2. That it does hereby approve the destruction of all documents and records from files as set forth in Exhibit "A," attached hereto, which have met or exceeded their retention period. Section 3. The paper files dated 1985 through 2015 containing correspondence, non -infrastructure and recurring agreements, committee/commission resignations, proclamations, unsuccessful bids, and schedules of investment listed in Exhibit "A" are not digitally imaged and have met or exceeded their retention period. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council held on this 23rd day of August, 2018, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: HARNIK, KELLY, NESTANDE, WEBER, AND JONATHAN NONE NONE NONE RA ELL D. KLASSEN, eT Y CLEK CITY OF PALM DESERT, CALIFORNIA SABBY J ') NA HAN, MAYOR Form RS-2/2018 RESOLUTION NO. 2018-66 [This page has intentionally been left blank.] RESOLUTION NO. 2018-66 RETENTION NO. FILE NO. DESCRIPTION CC-003 38-C23660 CITY OF RANCHO MIRAGE - LEAD AGENCY REIMBURSEMENT AGREEMENT FOR SLURRY SEAL AND STRIPING OF MONTEREY AVENUE FROM GRAN VIA TO ONE HUNDRED FEET SOUTH OF SAGEWOOD DRIVE CW-009 38-R23750A PALM DESERT AQUATIC CENTER PROFESSIONAL SERVICES FOR CONCEPTUAL DESIGN OF THE CITY AQUATIC FACILITY UNSUCCESSFUL BIDDERS PROPOSALS - ONLY CC-003 38-C23950 ALESHIRE & WYNDER, LLP - INDIAN SPRINGS MOBILE HOME PARK - CASE NO. PM 31862 CC-003 38-C24110 CALIFORNIA SHOPPING CART RETRIEVAL CORP. - SHOPPING CART RETRIEVAL SERVICES CC-003 38-C24170 ICMA - PROPOSED POST -RETIREMENT MEDICAL SAVINGS PLAN AS AN ADDITIONAL EMPLOYEE BENEFIT AND DESIGNATION OF ICMA AS THE PLAN ADMINISTRATOR. 06/16/2008 - PER LORI CARNEY - DEAD ISSUE NO CONTRACT EXIST CC-003 38-C24200 RIVERSIDE COUNTY DEPARTMENT OF ANIMAL SERVICES - ANIMAL CONTROL FIELD SERVICES CC-003 38-C24260 OFFICEMAX - CITY HALL OFFICE SUPPLIES CC-003 38-R24370 IMPACT INTERIORS - FURNISHINGS FOR THE DESERT WILLOW LOBBY AREA (10/13/2005) CC-003 38-C24450 MUN(FINANCIAL - RE-FORMATION OF THE PRESIDENTS' PLAZA III BUSINESS IMPROVEMENT DISTRICT CW-009 38-C24550 BOND TRUSTEE FOR THE CITY OF PALM DESERT - UNSUCCESSFUL BIDDERS PROPOSAL ONLY (11/10/2005) CC-003 38-C24800A GENERAL CLEANING SERVICES JANITORIAL SERVICES AT THE PALM DESERT CIVIC CENTER - INCLUDES UNSUCCESSFUL BIDDERS PROPOSALS Page 2 of 8 August 24. 2018 RESOLUTION NO. 2018-66 RETENTION NO. FILE NO. DESCRIPTION CC-003 38-C25110A LORI A. GAVITT - ON -CALL PROFESSIONAL LANDSCAPE PLAN CHECK SERVICES FOR THE DEPARTMENT OF PUBLIC WORKS CC-003 38-C25100B COMMUNITY WORKS DESIGN GROUP ON -CALL PROFESSIONAL LANDSCAPE PLAN CHECK SERVICES FOR THE DEPARTMENT OF PUBLIC WORKS CC-003 38-C25110C DAVID EVANS AND ASSOCIATES, INC. ON -CALL PROFESSIONAL LANDSCAPE PLAN CHECK SERVICES FOR THE DEPARTMENT OF PUBLIC WORKS CC-003 38-C25130 BILLBOARD RENTAL SERVICES DESIGN, PRODUCTION, & INSTALLATION OF A BILLBOARD ON I- 10 FOR ONE-YEAR PERIOD (NEW VISITOR CENTER) CC-003 38-C25140 JOSEPH S. GAUGUSH, P.E. CONSOLIDATION OF TWO EXISTING AGREEMENTS FOR IN-HOUSE SUPPLEMENTAL ENGINEERING SUPPORT INTO NEW CONTRACT FOR EXPANDED SCOPE OF WORK 38-C25140A CONSULTANT FOR ON -CALL PROFESSIONAL PLAN CHECK SERVICES AND PROJECT ADMINISTRATION SERVICES FOR ASSESSMENT DISTRICT 29 - PUBLIC WORKS DEPARTMENT CC-003 38-C25180 ROBERTS CONSULTING GROUP, INC. RECRUIT A CITY ENGINEER FOR THE CITY OF PALM DESERT CC-003 38-C25190 SOUTHWEST AQUATICS, INC. CIVIC CENTER LAGOON AND ENTRADA DEL PASEO WATER FEATURE MAINTENANCE FY 2007/2008 CC-003 38-C25200 PAC WEST LAND CARE (PWLC) II, INC. LANDSCAPE MAINTENANCE AREA NO. 3 PROJECT NO. 903-06 CC-003 38-C25210 PAC WEST LAND CARE (PWLC) II, INC. LANDSCAPE MAINTENANCE AREA NO. 5 PROJECT NO. 905-06 CW-009 38-C25220 NOTICE INVITING BIDS PARKS AND LANDSCAPE PEST CONTROL BIDS ONLY - NO CONTRACT WAS EVER AWARDED Page 3 of 8 August 24, 2018 RESOLUTION NO. 2018-66 1 CW-041 CC-001 1 RETENTION NO. FILE NO. DESCRIPTION CC-003 38-C25230 PAC WEST LAND CARE (PWLC) II, INC. LANDSCAPE MAINTENANCE AREA NO. 4 PROJECT NO. 904-06 20 ADVERTISING - 2014 25-005 DEPARTMENT OF BUILDING & SAFETY DESTRUCTION OF FILES RESOLUTIONS (COPIES) 2011-2012 CW-025 30-001 CITY ATTORNEY - GENERAL 2011-2013 CW-055 30-004 CITY ATTORNEY - SUBPOENAS 2010 - 2014 CW-025 30-004 CITY MANAGER - MEETING SUMMARIES 2011-2014 CW-025 30-012 ROBERT A. SPIEGEL CORRESPONDENCE - 2011-2014 CW-025 30-019 JAN C. HARNIK CORRESPONDENCE - 2011-2014 CW-025 30-020 SUSAN MARIE WEBER CORRESPONDENCE - 2013-2014 CW-025 30-021 VAN G. TANNER CORRESPONDENCE - 2013-2014 CW-025 30-021 CITY CLERK CORRESPONDENCE - 2011-2014 CC-040 66-001 PROCLAMATIONS 2014-2015 CC-003 38-000865 CARL WARREN & CO. LIABILITY CLAIMS ADMINISTRATION CC-003 38-000262 EISENHOWER IMMEDIATE CARE CENTERS (DATED 09/29/1987) CC-001 38-000294 STAFF REPORT ONLY AUTHORIZE TO ADVERTISE FOR JOSHUA TREE STORM DRAIN - PHASE III (PROJECT 507-87) CC-001 38-000295 STAFF REPORT ONLY AUTHORIZE TO ADVERTISE FOR NORTH SIDE AREA DRAINAGE - PHASE II (PROJECT NO. 509-87) CC-001 38-000323 STAFF REPORT ONLY AUTHORIZE TO ADVERTISE AND CALL FOR BID FOR PAVING OF TEMPORARY PARKING LOTS CC-001 38-00-324 STAFF REPORT ONLY ITEM CONTINUED INDEFINITELY PROPOSED AGREEMENT BETWEEN CITY & SUNLINE TRANSIT RELATIVE TO THE BUST STOP SHELTER PROJECT 1 1 Page 4 of 8 August 24. 2018 RESOLUTION NO. 2018-66 RETENTION NO. FILE NO. DESCRIPTION CC-001 38-000327 STAFF REPORT ONLY AUTHORIZE TO ADVERTISE FOR THE PURCHASE OF A APERTURE CARD PRINTER/READER CC-003 38-00-354 SUNLINE TRANSIT AND SUNRISE MEDIA - ONE YEAR PILOT BUS SHELTER PROGRAM CC-004 38-00-381 DEPARTMENT OF TRANSPORTATION SWEEPING OF STATE HIGHWAYS CC-003 38-RD-390 DENMAN & COMPANY ARBITRAGE REBATE CALCULATION & INVESTMENT SERVICES AGREEMENT CC-003 38-00-414 COUNTY OF RIVERSIDE DEPARTMENT OF HEALTH - CALIFORNIA HEALTHY CITIES PROJECT PARTICIPATION AGREEMENT CC-001 38-00-419 STAFF REPORT ONLY AUTHORIZE TO ADVERTISE AND CALL FOR BIDS FOR THE MODIFICATION OF TRAFFIC SIGNAL AT HIGHWAY 111 & PORTOLA AVENUE (PROJECT NO. 551-90) CC-001 38-00-434 STUART KRAFT, ARTIST AGREEMENT REGARDING PROPOSAL FOR ARTWORK FOR THE SHERIFF STATION AT 73520 FRED WARING DRIVE AWARDED TO: WILLIAM DISBRO (C00478) CC-001 38-00-445 STAFF REPORT ONLY CC-005 CC-001 CC-005 23-005 38-00-371 23-087 AUTHORIZE TO ENTER INTO AN AGREEMENT WITH SOUTHERN CALIFORNIA EDISON FOR EL PASEO STREET LIGHT PROGRAM - 29 NOSTALGIC STREET LIGHTS ARCHITECTURAL REVIEW COMMISSION RESIGNATIONS 1987 - 2013 COUNTY OF RIVERSIDE HOUSING AUTHORITY - REHABILITATION PROGRAM AGREEMENT ART IN PUBLIC PLACES RESIGNATIONS 2002-2013 Page 5 of 8 August 24. 2018 RESOLUTION NO. 2018-66 RETENTION NO. FILE NO. CC-005 23-014-1001 CC-005 23-068 CC-005 23-008 CC-005 23-095 CC-005 23-093 CC-005 23-022 CC-005 23-093 CC-005 23-089 CC-003 38-C12690 CC-003 38-000-308 CW-048 64-010 CC-005 23-090 DESCRIPTION ART IN PUBLIC PLACES SUBCOMMITTEE APPOINTMENTS - RESIGNATIONS 1989 - 1997 AUDIT, INVESTMENT & FINANCE COMMITTEE RESIGNATIONS 2005 - 2011 BUILDING BOARD OF APPEALS & CONDEMNATION - RESIGNATIONS 1986 - 2012 CITIZEN'S SUSTAINABILITY COMMITTEE RESIGNATIONS 2012-2013 CULTURAL RESOURCES PRESERVATION COMMITTEE RESIGNATIONS 2009 - 2013 EL PASEO BUSINESS IMPROVEMENT DISTRICT ASSOCIATION BOARD RESIGNATIONS 1991 - 2009 HISTORIC PRESERVATION (HP) COMMITTEE APPOINTMENTS/RESIGNATIONS (ALL MEMBERS OF THE HP COMMITTEE APPOINTED TO THE NEWLY ESTABLISHED CULTURAL RESOURCES PRESERVATION (CRP) COMMITTEE ON NOVEMBER 20, 2008.) ALL APPOINTMENT DOCUMENTATION IS AVAILABLE IN THE CRP FILES. GENERAL PLAN ADVISORY COMMITTEE APPOINTED JANUARY 25, 2001 (GENERAL PLAN ADOPTED MARCH 15, 2004) UNION BANK OF CALIFORNIA (04/24/1997) DESERT TWO-WAY RADIO RADIO COMMUNICATION EQUIPMENT 1985 - 2014 BROWN ACT PUBLICATION FROM BEST, BEST & KRIEGER YOUTH COMMITTEE RESIGNATIONS 2006-2014 Page 6 of 8 August 24. 2018 RESOLUTION NO. 2018-66 RETENTION NO. FILE NO. CC-005 23-093 DESCRIPTION HOUSING COMMISSION RESIGNATIONS 1998-2014 CW-009 38-C27690E UNSUCCESSFUL BIDS CW-009 38-C28800E UNSUCCESSFUL BIDS CW-009 38-HA33070 UNSUCCESSFUL BIDS CW-009 38-C33360A UNSUCCESSFUL BIDS CW-009 38-C33370 UNSUCCESSFUL BIDS CW-009 38-C33670 UNSUCCESSFUL BIDS CW-009 38-C33700D UNSUCCESSFUL BIDS CW-009 38-C33780 UNSUCCESSFUL BIDS CW-009 38-C33860 UNSUCCESSFUL BIDS CW-009 38-C33890C UNSUCCESSFUL BIDS CW-009 38-C34130 UNSUCCESSFUL BIDS CW-009 38-C34140 UNSUCCESSFUL BIDS CW-009 38-C34160 UNSUCCESSFUL BIDS CW-009 38-C34220 UNSUCCESSFUL BIDS CW-009 38-C34240 UNSUCCESSFUL BIDS CW-009 38-C34270 UNSUCCESSFUL BIDS CW-009 38-C34280 UNSUCCESSFUL BIDS CW-009 38-C34290 UNSUCCESSFUL BIDS CW-009 38-C34310 UNSUCCESSFUL BIDS CW-009 38-C34320 UNSUCCESSFUL BIDS CW-009 38-C34340 UNSUCCESSFUL BIDS CW-009 38-C34390 UNSUCCESSFUL BIDS CW-009 38-C34440 UNSUCCESSFUL BIDS CW-009 38-HA34450 UNSUCCESSFUL BIDS CW-009 38-C34630 UNSUCCESSFUL BIDS CW-009 38-C34690 UNSUCCESSFUL BIDS CW-009 38-C34700 UNSUCCESSFUL BIDS CW-009 38-C34750 UNSUCCESSFUL BIDS CW-009 38-C34940 UNSUCCESSFUL BIDS CW-009 38-C35000 UNSUCCESSFUL BIDS CW-009 38-C35010 UNSUCCESSFUL BIDS CW-009 38-C35250 UNSUCCESSFUL PROPOSALS CW-009 38-C35300 UNSUCCESSFUL BIDS CW-009 38-C35400 UNSUCCESSFUL BIDS CW-009 38-C35460 UNSUCCESSFUL BIDS CW-009 38-C35600 UNSUCCESSFUL BIDS CW-009 72-002 UNSUCCESSFUL BIDS - 2017 CITY CALENDAR CC-001 141-008 SCHEDULE OF INVESTMENTS 2000 - 2004 Page 7 of 8 August 24, 2018