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HomeMy WebLinkAboutCC RES 2018-78RESOLUTION NO. 2018-78 These retention schedules were produced for the City by Gladwell Governmental Services, Inc. (GGS). These schedules are protected by various U.S. and international intellectual property laws and cannot be disseminated to, or copied, or used in whole or part by third parties without GGS's prior written permission GGS keeps record of who request the retention schedules; therefore, wishes to be informed of all requests. GGS may be notified via email at Gladwell4@aol.com or call (909) 337-3516. November 7, 2018 owls lame RESOLUTION NO. 2018-78 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, REPEALING RESOLUTION NO. 2017-69, AND ADOPTING A RECORDS RETENTION SCHEDULE AND AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS FOR THE CITY OF PALM DESERT WHEREAS, on September 28, 2017, the City Council of the City of Palm Desert, adopted Resolution No. 2017-69, approving a Citywide Records Management Program and Retention Schedules for the City of Palm Desert; and WHEREAS, the, maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective operation of the government of the City of Palm Desert; and WHEREAS, Section 34090 of the Government Code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and WHEREAS, the State of California has adopted guidelines for retention period for various government records; NOW, THEREFORE, the City Council of the City of Palm Desert, California, does hereby resolve as follows: Section 1. Resolution No. 2017-69, is hereby repealed. Section 2. The records retention schedules attached as "Exhibit A" are hereby adopted. Section 3. The term "records" as used herein shall include documents, instructions, books, microforms, electronic files, magnetic tape, optical media, or papers; as defined by the California Public Records Act. Section 4. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. Section 5. This resolution shall become effective immediately upon its passage and adoption. RESOLUTION NO. 2018-78 PASSED, APPROVED, AND ADOPTED, by the City Council of the City of Palm Desert, California, at its regular meeting held on the 25th day of October, 2018, by the following vote, to wit: AYES: HARNIK, KELLY, NESTANDE, WEBER, and JONATHAN NOES: NONE ABSENT: NONE ABSTAIN: NONE ATTEST: gol I I I I RI I • ORA I VI b ro p - �'' ELF D. SSEN, ' ITY CLER CITY OF PALM DESERT, CALIFORNIA SABBY JONA AYOR 2 RESOLUTION NO. 2018-78 EXHIBIT "A" CITY OF PALM DESERT, CALIFORNIA RECORDS RETENTION SCHEDULE RESOLUTION NO. 2018-78 [THIS PAGE LEFT INTENTIONALLY BLANK.] RESOLUTION NO. 2018-78 HOW TO USE RETENTION SCHEDULES ©1995-2018 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission A legend explaining the information presented in the retention schedule has been printed on the back of each page for your easy reference; an index to locate records is also provided. The specified retention period applies regardless of the media of the record: If a record is stored on paper and a computer file on a hard drive, both records should be destroyed (or erased) after the specified period of time has elapsed. Copies or duplicates of records should never be retained longer than the prescribed period for the original record. STRUCTURE: CITYWIDE. DEPARTMENTS & DIVISIONS The City-wide retention schedule includes those records all departments have in common (letters, memorandums, purchase orders, etc.). These records are NOT repeated in the Department retention schedule, unless that department is the Office of Record, and therefore responsible for maintaining the original record for the prescribed length of time. Each department has a separate retention schedule that describes the records that are unique to their department, or for which they are the Office of Record. Where appropriate, the department retention schedules are organized by Division within that Department. If a record is not listed in your department retention schedule, refer to the City-wide retention schedule. An index will be provided for your reference. BENEFITS This retention schedule has been developed by Diane R. Gladwell, MMC, an expert in Municipal Government records, and will provide the City with the following benefits: • Reduce administrative expenses, expedite procedures • Free filing cabinet and office space • Reduce the cost of records storage • Eliminate duplication of effort within the City • Find records faster • Easier purging of file folders • Determine what media should be used to store records For questions, please contact the City Clerk. AUTHORIZATION TO DESTROY RECORDS: Destruction of an original record that has exceeded its retention period must be authorized according to City Policies & Procedures prior to destroying it. • If there is a minimum retention ("Minimum 2 years"), destruction of the document must be authorized before it is destroyed, as it is an original record. Copies, drafts, notes and non -records do NOT require authorization, and can be destroyed "When No Longer Required." • If there is NOT a minimum retention ("When No Longer Required"), it does NOT need to be authorized prior to destruction, as it is a preliminary draft / transitory record or a copy. On every page of the schedules (near the top, just under the column headings) are important instructions, including instructions regarding holds on destroying records. "Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion)." RESOLUTION NO. 2018-78 c m= T m 0 0 1— cn0cH<-nom - 0 = cm =;m0 a O=<w-omca_0 00° 0 g T m 0 o (p (n (D _ 5 _ (D ,M �. m Q0 m m v v �. Iy O J (. _ HC�mn— `G O II O (n 0Cx 0_m D • O Q-T 73 --I Q 0DN co co m n (D Iv n. 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N rn ..< c m w 3' n m A0 A to p] C07 c N (/l N p (p .. 7 O to (07 7 (D 0 co N (D •_ O 0 (A o V o co CP o s n fll 0' o m cx 10 CD m W = o 0 (D m Cr m ? V •o a i V)(D = 0 Po cn 0 XI CD 0 n 0 0. m N 'ON uol;ua;aa uo1;duosaa spJooaa uoi;lsodsla / uol;ualeN aauaJoJaa / s;uaww00 Al3dVS'2 ONIa1Il8 :31na3H3S NOIIN31321 Sa210032i RESOLUTION NO. 7n1 R-7R cnw cnw cn5 cn v m m �0 0 _ ma ma m5 m5 Z co �'o•o m 00 m 0 0G �� vOi O0 O. O 0 01 go 9° fN D° 00 a 4 '� N a 0 - 0 - cD 03 07 CO07 v y 1— 1— 1— r °' iD 0 0 0 0 y (D o p. o 0 0 0 2 0. 0 0 0 0 !v 3 N ^ v co cn - 0 CD m D n i p o 0 o 0 c) Q ° co-0 0 r C Z o c D 0 c 0 co C �.� N aim vOi ai c �,z��DrCc a �3c a n,� N C) � C 0 0 oo, m0 5 o.=a _ Ohm -Im� ��000 m 0 c o p '. 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Ck 0`'\ /c Co \\0\ o0 -& §m &CDE CD CD 00 k © Cps Z' 0. ƒ / CD CDmo 0 + -' a / _ a 0 3 (0 0 0 Co \ \ \ [ CD 1 k� - \\ ;O 7 2 _ C.' 04. k f \ / ® 0 0 § 2 $ / \ �- .. \/ QQ,13v Qo a) (A \\ §E"]/ -0 0 -I; 9 90 = cD 0 ]E3 0 /a= ] Q o k \ \gig - m J om( 0ID- (.. \ \ 'ON uogdUasea spiooeN uoi;isodsia / uoi;ua;aa aauaJa;aa / SWOWWO3 Al3IVS'8 ONId1Ifl8 :3-1f103H3S NOI1N3l2b SO IO3 J 2 _ % RESOLUTION NO. 2018-78 0 o o n c cN mCD a n �D c O n o CT N o G) m n m 7 N 0 3 N N 3 co 3 O 0 3 m O j n CA) C.4 V W CI) CO CA N N H CD CD n 1.0Z/9Z/06 :paIdopy uolslnaJ m st p o o�� oa co . 73 >>o ao <D o"a -o.m o a CD y' co v O O .O► c)0 7' ? = 0 N 00 O O W d ? o• )N �D 2.-2) N m K rn j'co D m o CC O 3 0 LT D D T co cn ^ cn > o O< o o y CD -` a 0 cQ0 (0 c 7 o c n r, co c in' m cn 'moo m 3 m c2i 'o o O D N Q CD D y N o n a N n o a p N (� N N' N N N O N O O y (.D v Q. = O C O O (D 3 o IT co co o w o 0 to 6 O O� o 0 R' 7• :U C, m Cn n cu n d ti (n� Ci D rt =CO M. 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(D (O O 7 CD 0 0 in �: O O �' N p in m 13 P. m 0 co _o p• '0 5`���3�Cnm7-C-moaDoin m o �+ co Pm�5wm 0o>� vn� FI - m CO m ns �' w m e vD, m m m 0 n a, as o o m m -- = m oo ow a° v D 3 0 W Co o -. w •oN uoi;u PE uoi;d!Jasea spioaaa uoi;isodsiauopueloN y11t13-19 Ally :3111a3HoS NOI1N31321 Sa21O0321 RESOLUTION NO. 2018-78 860Z/SZ/06 :paldopy uo!s!na3 o \ƒ/ //7 2 / \o§ XI o o \ \ a 0 G o o . _ \\ o 0 o 0- (r) CD a 0) CD \Ei 7}/� ƒ f ƒ \ k\ oo(0 -22 \a/�<� ��%&)f )j\/ \§k \\§ }2m]\ \[ J& a &- m 2] co\ g K/ o\ 7 0. , a { k k\ 0 \ 2 7 / k ; 0 ®� $ x. §k�= \\C) -O }\/k\ $[f/} 07o na Fj43 &rm®• R\ e) 2if]\ §°m£J ° \ %G .32R m CU ®G E 2 r»` D a % m r / / ƒ &a7 n \\ 0 %\m /> k \�\ §$ / & _ \ \ n��/ \ƒR oo# &G �3 a`a ) k . _@ o % + /§ o. � —1 $ \ o 3 m ) / / 0 03 + a o n$ /® o� �a $ o #a) $R -7 7 Fe ao 0 �E 2 'CD' /� - § \ § k E - g mes after settlement or completion). 0 M OCD 0.0 'ON uoi;ua;aa uogdposaa spJooaa uogisodsia / uoi;ua;aa aouaJOjed / sWawwoa q % )421310 ALIO :3111a3HoS NOIiN3132I Sa21O0321 RESOLUTION NO. 2018-78 n ^ Q (D O Q O p 0 o c c Oi o coo O o o o a _a. a -00 0 0 EliCD O N 0 ? m N (5 y O �. 05 CDaD C•CD (13 CD o C0s co >?m m d vmI)K n a O m (n i' ci3CD.' 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Q v c, m coo no .< n"m o O n_o m o a g' -0 o 07 v, (n < m •• (ill m m ? pau!e;u 0 0 co C'l co 7 al fl m 0 •J 0 at O N N 11 3 cp 3 v o 3 a CO ci -' 0 0 3 fu O0to! co 6. ; 0 go m •oN uoi;ua;aa uoi;d1Josea spuooe uoi;isodsia / uoqua;aa eouaielaN / s;uaunuoo m CO 0 NN3-13 ) IJ3 :31f1a3H3S NOI1N3132i SaP:IO332:1 N (D 0 0 w RESOLUTION tin 9n1R_7R n a 7 `< w C) OO 7 N 7 \ Q0 o 2 a cp = m N m o P- a n 0D O � 01 (n O -o (I,' m m 7— (D 0 a 81.OZ/9Z/01. :pa}dopy uolslnaj 0 0 0 lewd / pa;dopy - qa6pn8 JeaA leos!J n) m C ;uai no :se), cn E J814V :seA 0 0 CD w C) „ 0 0 G a 7 `c C) 3 = m C) 0 co 7 N R (D (D Po 0 0 0 0 0 C) 0 0 0 0 0 0 o a) o 0 0 (D CD 71 U3 = a•••< _3 (p 3� 7 CD 0) d 3 v cc' 3a m O N ' C 0 > (n 33 v C 3 so' O e v -. 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(D (p 0) 3 c .► 0 Cn C j v CC) (D Co N 70 a)7 co (0 o 0 a) 3 O 0) 7 r+ -o. v - O cn 3 I(D 1 o' n (D (D o o cm�' G 7 N n 'v cn to CD o -o E N N -o 3. v c 0 0 3� (c O l CD oa o m a) (gyp 30)O _* O o (0 0 0(p ° (0n m .%) o = o 90 ' CD 0 0 -Ds 73 (0 0 o 2 3 3 a o (0 a 0. (0 m (0 7 O (D 0 0 'ON uol;ua;aa uol;d!Josap spJooaa uoglsods!O / uol;ua;aN aouo eje / s;uaww03 (O O RECORDS RETENTION SCHEDULE: CITY CLERK RESOLUTION NO. 2018-78 O ma o a1 o 3 n es y (D CD o n 9.D O cn O fV - o A Si 0 m n m m CD 0 3 (n 3 y. 3 0 co m 3 m CO CD O j CO 0 W W N U) CL) () N (D co co CD Ll 8I0Z/9Z/06 :pa}dopy uolslnaj 0 0 0 0 0 0 0 0 0 0 0 CD? A p 7 m c -a O 0 C) C) C) 0 0 0 0 C) C) 0 _ m O ° co (D (D C (D CT (D (D (D ((DD CD CD 3 j o xi C O x. R - - --1, o rn a _' 0 0 y" 0 0 0 0 0 0 0 0 0 0 0 0 C) C) C) 0 0 0 0 C) C) 0 0 S. y. 01 A A O O O_ O O O O O 0 j Q O CO Co CO V 0) 01 A W CJ _. Eli S. ? CD CD y n W om X 71 -0 m70"Ti DT E w rncC)a) POC)00 C) C) o '-' (D (D CO CD 'O 'V CO N O (n 7 Q N O 4 o m N o. 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(i 3 (D N �' (tea C O a) cap cci v o 5- Q z dN ONgNgNN ON N a c0 o c(c-E co n a co O = o O y cn 3 n 3 (n (n (n (n (n a (n u 3 d 0 0 3a (c of -1 o •• y m 3 81.OZ/9Z/01. :pa}dopy uolslnaei a, a -< -< c a 3 v 0 ZCD o 0 0 o o c-.p, a Afa) at w m m 3 a �O. ,m� CD G) co- 5-0 0 W aO O''0 w0 . () GD 0 m.5(D 0 o-o �c CD CD �0 o 01m-o v o- o- o-a�qv v-, c�ra °000 3o(-4FT Oo(o Co o w o 0 (DA (m o 5' A o �av •F. om000al'ao`Nom,,Aaa°a,m>>ccCO 0 m( o O� 0 co o 0.ccom< < a<�D0 m o. mB4, o w 0 :o m 5- 0 m'< o co, co m N coo w°Oom o a'nuo > > > �3 vm o.3( 0CD NNN(4o-ocn ooiV 0 Oy 0, cr 0o ca' v CN Ov ono 0 Go •< n0a � a 0ma -00n cT mw (5' U' 61 •oN uoi;ua;aa uoi;d!Josaa spJooaa uoi;isodsia / uoi;ua;ad aouaJa;aa / S UOWWoa (o O )j21313 Alla :31la3H3S NOI1N3132I Sa21Oo32i RESOLUTION NO. 2018-78 —0. �� a m p (�D 0o o o o o 0 o o 0 m c co o-0 m CD m m m m m m co �'o73 ao < o a is jc is o y O (D 0 o a _ . a3 3� y co a .o p �, o c? o g N 0 0 0 0 0 0 0 0 y? y. 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N ,C IQ N N p, c (gyp CD CD D C CD -0 (D CD O 0) 7 a (n N (n y N Z N i+ C1 o CD (n 3 I. . co") -< o m < cn y .; . (DD o J 0• 0. K 0K K OK K K 0E (n co (0 0 (0 (cR o 0 us co (0 0 (O v 3 0 O N O (D -a E p 0co m -o K v -o -o E z 3 -o a 0 -o a I: -o o. m y m m a — ( c o cnL3 o n _ o o 0 3 v (c u+ o CD co m v Q. a m 3 m 0 p 15 Z Z D CD 0 CO LI cn (D o .. ado 3 m Pa to u •l 00 c4 (D N 0 0 N 0 0 cn fn• E� 0 0 o 0 0 w_0 n (D 0 (D _3 W C N oCi C o a le) n A A CO0(D O' a. A O �' COI W L7 O'o• (D WA W0 A 0 O O 0 Q(fl 3 CD `< 3 0 0 3 o O O O (o O (D CJl CD O (0) 0 Co Co 0 O v O O (a (D .O-r Co (p 7 0 r O Oco wcoa o+S.a o�0 3 m oo' A O 3 6 Co (n < —. .-. Q 0O_CD C,(�D cn cnN O03 v 0CD O O (o (c 7 O� j -0 (D 7 C)°u " we m a < m w 0 o (D N FD coo. .< 0 0 beE •b 'ON U uoi;dinsea spooaa uoi;isodsia / uoi;ua;aa aouaJa;aa / s;uawwoa )1:1313 A1I0 :3-111a3HoS NOI1N31321 Sa1:1O03b RESOLUTION NO. 20187 860Z/SZ/06 :paIdopy uoisinaj o \ƒ2 \/\ 2 ? 000 2 o \ \ o 2 ® . o \\\ / \?\ w 9 0- $ § \ ƒ£$2ƒƒ7i$ +»CID0._0SnID < ) k -' 2 / \/£\3u-k/ J77ƒ§y\\ƒ f Q= a te« o z cl ƒ��E0�� /Q)CI ID \ : E & ®% o /s�§�\a)n co Q) \§\ 0) 0 — \\» °a 0 , § . Z. a9. 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QO o o con p. cn cn 81.0Z/9Z/06 :Mdopy uo!s!Aej 'ON uogduasaa spJoaab uomsodsia / uoi;ua;aj 83UOJa;aa / s;uawwoa NOI1V I1SINIWad 1N3INdO13A3a AlINfWWO3 :3-if1a3HaS NOI1N31321 Sa21Oa3b 31 RESOLUTION NO.2018-78 SMV1A8 S3lf1NIW aaWwwo0 LnnoA SON1021O0321 oianv aal1iwwo0 \0 CncoCD CD SU\ \ -a \/ CO0 0 m '< /\ w0 2 0 Cr) a 3 { / / ƒ E .0 ƒ ¥ \ 0 < $ \ / / 'ON uo1ld!J3saa spJooab uoi;lsodsla / uoi;uale aouaia;aa f swouiwo0 RECORDS RETENTION SCHEDULE: COMMUNITY DEVELOPMENT ADMINISTRATION (0 0 0 G RESOLUTION NO. 2018-78 z, O m O m o m O m O m o m o m 0 m co <o ni�o v<0 n'<0 0<o v<o v<o °�'<o w `�° O m (D . x (D 7 R (D 7 X N 7 2 0 7 -(D 7 - (D 7 X 0 7 Q. .-�. m C' C) a 0 0 c 0 0 0 0 0 c o o c o o c� o o a) o o c. o o oo' o (D =) po O co Qo C'' co 90 O co 90 C1 c0 p n cfl 90 C'' c0 Qo C' OD Ro 0 Q 0••• 00 Cr (D 71 n a �• A a) 0 0 ET.o 0 o -o cp m m m m m m m m o. g 5 w 0 0 0 0 0 0 0 0 in N ° o o 0 0 0 0 0 0 v o_ C) CO A O) U' of W N.) 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C. 81.OZ/9Z/01. :pa}dopy uolslnal N co m O co N E (o CO co co ."_,. N C 721 D CO 'O O 7 p' CD cn cn s 11 3 is Cn (On ((D Cam) K 'G (Q CI)Q D) O CD D 3 ( O w N (D O y y -0 c N O Q. D cD > 3 N `) Q. ' a 90 �_0 C, � 5, D a a) m m -. o can n n • 00 CO) m fop w 0 0 �0� a� m_. �0 O-o --0 0-o �-o (o .-0 (A'' O p' 7 7 w O (D D' O 0 (D N O N 0 0.);.,' m o �' ° m o n' �' w m m o m 3 o CO 3 3 (D co 9O 7 - D' 3, Q O9 co-' N 7 CD CD N O 2 (D W n O CD -0 Q (-D (' n C -O - D O71 . O (D U' 0 0 0 3 0 O (D 7 2 (D 2 (D O v cn ccoo v c o 0 3 c 0 v °(D CD �- (1) m O m� o� c0i � m ° m oFD' 0 o 0 0 o CD 0 0 D' 0 0 Sac-) m o v c°' CO)• c' co sg g w � �," o ? Q* a) m m m 0 coon 0 coo Q 0 0 o Q o Q 'ON uoi;duosea spJooam uoipsodsiauoi;ua;ab aouaJa;aN / s;uawwoo RECORDS RETENTION SCHEDULE: ECONOMIC DEVELOPMENT & MARKETING (0 co m 0 RESOLUTION NO. 2018-78 ogK og K ov og Kog ' mronmnRocoRmRcoR�m m o o cu o O m o O m o O m o o'm o a 3. -; v 3 - 3 7 3 5. V 3 5 a 0 go 0 CO go o CO go n 0 go 0 0 go 0 0 go m m 0 0 0 0 O A slimed luen3 leioeds 3 m G) Ct CD (0 en `m o 5 0 co O N co 0 0. 81.0Z/9Z/0i :p81dopy uo!s!nai m w co 5. 3 3 Z wnwiu!W m 0 o m 0 co cn (7) m 3 CD 0_ m-. O K co -o O co 0- 0 0 0 0 0 0 W N CD m 0 0 0 �. 0 (D < a <• o_ < a o 0 < 0 < CD c' 7 m 7 m -o 7 m m-o m- 3 m 7 7 3 7 3 m a �' co a m .7-. (( .-. -..-0 77 i -e ... (Dn 0 -u 0 � (1).- m tu d_. CP O 7 N CD 3 N n ( 90 r m T > co 7 a iii�' 0 Po o D, m a C) 0 cn o o CD Cr' •<-o o(31 �c a o mm nmi�mn);:`m 0 N N cn m cD m O m z O m = m^ oo a'<o 0<o v a� �O 7 X (D 7 is m 7 -.. o 0 0 n 3 j.v 3 ...v 3 ° o o (D 5. 0 go co go • 0 no a Q B. M N CD '0 CO m m m m o o m o o o o , 0 0 m St o -I o3' m 0 Q1 00 Zv 0-0 m _ ° Z :� - a D5 m O 0 O �n ND O m m 1 D 0 O ca Q. �) 3 W 3 • co m 3 r 3. o> j Z > 0- 0m *m 3.g -u y m < 0 > ti 0 y m 0 x I = : -I O. N a m 4 _K o m o •< 7. 5. : D m3 m3• Z.� 00 m e m e 13 0 �' 3 cn 3 co v, m ti 0 m Iv N Q ^ - m Q. 0. 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O W N 0 0) N. (D 0 -0 £ aa}}y :sad O N 3 0< -D"0 0 3 0 6 -00 7 7- 0) 2 -OO 7= -O 0 O_ . 0) (n — 0 0. 5. 0) (D (D a 3 0 a v a (D (D 3 sp O.°)C � (3 nO 2� (D O_ rt 0- I Ca C 0- (n 0 - 7' < A < -a (On A 0 7 (nip 0 0(0n . (D 7 i (,, .< i 3 u, < - 3 °0i m o o °oi m 0 53 0 * Ft! a) 0 * cn a)cco W a o- 3 a' a o- 3 CD . m (D .:7_, CD J = O J = (D (7D O to (p 5. O N cn N > o 0 cn o (n 3 in3 C O > ILI O T w O o. • x a O (n • O 0 o N ocn .N. 0 in sTopTsid luawssassy N o Q cn 7 > N Q. ccD N 0 0 0) Q. 3 o 0 O co co 3 m - < a) O. 71 u0, m 3 °' 0 ID _ O o m (o cn °)> m aW 11= 0 0 3 D 'ON uoi;ua;aa uoi;d!Jasaa spiooaa uo!psodsia / uoi;ua;ab (D co 0 RECORDS RETENTION SCHEDULE: FINANCE RESOLUTION NO. 2018-78 Revision Adopted: 10/25/2018 D_rt a J. 3 5 5 m m z 0 O co G) m z _(D1) G) m z v C) m cn 881 !WWo3;uawAsenuI D 5- D 7- 3 = 3 o 7' m ? $ m z O sassy pax!d m z O v spuo8 Al!lapid ea/oIdw2 NJN N 7 (D 5' N (D y C cn a 7 3 c 3 Po IDD co CD m 0 m m o o• o — y o o a Q- o -n m o o z S' Pcy A QO _ a)? ? 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CD CD C) co :(1 (n A 0 O m Co CA C a o 0 a 0 'ON uoi;ua;aa uoi;d!Jasaa sruo3aa uoi;isodsia / uoi;ua;aa aauaJa;aa / s;uawwoa CD CO 0 RECORDS RETENTION SCHEDULE: FINANCE o O (D -n z N RESOLUTION NO. 2018-78 o — o 2 a -a. m n co m o - n n 6D C 0 m . o C O -O A o O CD CD = O 0 CD < g 3 c 3 O 0 7 3 N :paidopy uo!s!Aaj -- -n -n -n -n 7 rzi. co a(DQv v av aD)mS O a , O v, ° —00 a a a �. a .z -n -n m T m v O O z z z z z b I:- 6 _ O_ O O_ O ) CD y O W n.)o z Q O co co� ° ° Dcn 3 3C)00 >000 3 n .�0, m a° Z osi °3 p m°° Z m O m in co <O (D -I 0. -(D Z a. 3 0. -i 3 n a - CD p - m FS' O CD a o ma m Umim m(0 fpo mC0 7 090 0— CD 0 CD Co0 0 ° o D � ° (° � o o`< p OD o 0Q � � � m ° p0 m Co r n 0- a) c) 3 Dc0c Zcr0c D �. r+ N °Cu D,„* v * � -, a -°o O a D O °- ° O. O . °- (�/� °- 7 U7 ° - O ci v m (0 D co a o C) -I CD = `. cn Q �_ C71 ° Q _ cn '^ (I)o(n + N 4 O O co 3 D `< Cr O� `<10 a) 0. 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Q < a) Z O' y . - CD 0 O O OK O� O� OK ti -• 0 (o p p 0 p (o p co a 3 -a -o v - m o 3 w 0 Cn II cn cn cn cn y m 0) 3 3 ly \ \ c 0 00) _ O N _.. - - - -----0,(D -< N Q pJ� p` a DN O< � CD Op m 0 m N O o a a.w p f�° co com c p co c(D < co c a N 3 p Acm n^ < p Q v N Q, N U -00 j j izt Irn O _• 7 0) U O FM co3 �CO3 Ommav3 ..D.(Do CD-'o 0 C0 ( 0 Q O- N (/) N co = O N (D a. -O co a cn << o co) c N Q. - v 3 o ff. + w� n n x o. ( FIT (D Fr3 cDn ca cD a m vcD, oA e" , FD o y) 0 ,7s, co n (D n a) * @ (0 a) co co a) Co o O (OD co co) co C. 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