HomeMy WebLinkAboutCC RES 2019-18RESOLUTION NO. 2019- 18
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF RECORDS FROM THE FINANCE
DEPARTMENT AS INDICATED ON THE RECORDS RETENTION
SCHEDULE (ADOPTED OCTOBER 25, 2018). RECORDS THROUGH 2016
(EXHIBIT A)
WHEREAS, the Finance Department of the City of Palm Desert, California, has
records that have met or exceeded the retention period caused by the official files, records,
exhibits, and other documents of said office pursuant to the Retention Schedule set forth on
City Council Resolution No. 2018-78; and
WHEREAS, said files are not the subject of any claim, litigation, investigation, or
audit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of all documents and
records from files as set forth in Exhibit "A," attached hereto, which have met or exceeded
their retention period.
Section 3. That the records consist of financial records such as fixed asset
reports, various accounting records and reports, payroll records, bank statements and
investment reports for various fiscal years as described in Exhibit "A".
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 25th day of April, 2019, by the following vote, to wit:
AYES: HARNIK, JONATHAN, KELLY, NDSTANDE, AND WEBER
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST:
RA HELLS D. KLASS CITY ClIE
CITY OF PALM DESERT, CALIFORNIA
SUSAN MARIE WEBER, MAYOR
RESOLUTION NO. 2019-18
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RESOLUTION NO. 2019- is
FN-001
FN-008
FN-012
FN-014
FN-017
FN-023
FN-026
FN-027
FN-029
FN-034
FN-035
FN-036
FN-040
EXHIBIT "A"
DESTRUCTION OF FILES FROM THE FINANCE DEPARTMENT
Assessment and Community Facilities District records and reports
through 2013
Committee agenda packets through 2016
Property Management/Tenant Improvements through 2013
1099s and W9s through 2013
Various bank, trustee and investment statements through 2011
Canceled/cashed checks through 2013
Investment reports and Treasurer's reports through 2013
Investments, CDs, trade tickets through 2013
Various periodic reports and reconciliations no longer required
Form 941, employee benefit plans, quarterly payroll returns, PERS
and Medicare adjustments through 2013
Deferred compensation reports through 2013
Periodic payroll reports through 2013
Fixed Assets through 2013
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Apr 15. 2019