HomeMy WebLinkAboutCC RES 2019-51RESOLUTION NO. 2019-51
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF PAPER RECORDS THAT HAVE
BEEN DIGITALLY IMAGED FROM THE OFFICE OF THE CITY CLERK,
TO RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD.
WHEREAS, the Office of the City Clerk of the City of Palm Desert, California, has
imaged, in compliance with applicable state laws, official files, records, exhibits, permits,
and other documents of said office; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be altered
or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or
WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version
of the documents, records or files as set forth in Exhibit "A," attached hereto, to rely on
the images as the "Official Record" and will be retained for the applicable retention period.
Section 3. That the paper records include Budget/Financial Plans Fiscal
Years 2010/2011 through 2014/2015, Building & Safety 1991-2015, Business
License/Code Compliance 1991-2016, Alcoholic Beverage Control 2015-2016, Facade
Enhancement Program 1999-2004, Contracts, and other various files as listed in Exhibit
"A" attached, were in the custody of the Office of the City Clerk and have been prepared
for destruction.
Form RS-1/2018
C \Users\mmtlle9Desktop\Resolutions 6272019\Res 07.11.2019\Res 2019- RS-1 IMAGED - 07112019 docx
RESOLUTION NO. 2019-51
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 11th day of July 2019, by the following vote, to wit:
AYES: HARNIK, JONATHAN, KELLY, NESTANDE, AND WEBER
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
SUSAN MARIE WEBER, MAYOR
ATTEST:
RA HELLE D. KLASSE , CITY CLER
CITY OF PALM DESERT, CALIFORNI
Form RS-1/2018
C:\Users\mmiller\Desktop\Resolutions 6272019\Res 07-11-2019\Res 2019- RS-1 IMAGED - 07112019.docx
RESOLUTION NO. 2019-51
EXHIBIT "A"
DESTRUCTION OF **PAPER RECORDS** FROM
THE OFFICE OF THE CITY CLERK
TO RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD
DOCUMENTS HAVE MET OR EXCEEDED THEIR RETENTION PERIOD
DR=Destruction Resolution No.
Q=Questys AP=Agenda Packet
A=Archive
RETENTION NO. FILE NO. DESCRIPTION Q A DR
CC-010 23-027 BUDGET/FINANCIAL PLAN X X 2019-51
FY 2010-2011
CC-010 23-028 BUDGET/FINANCIAL PLAN X X 2019-51
FY 2011-2012
CC-010 23-029 BUDGET/FINANCIAL PLAN X X 2019-51
FY 2012-2013
CC-010 23-030 BUDGET/FINANCIAL PLAN X X 2019-51
FY 2013-2014
CC-010 23-031 BUDGET/FINANCIAL PLAN X X 2019-51
FY 2014-2015
CC-001 25-001 BUILDING & SAFETY GENERAL AP X 2019-51
2009-2010
CC-001 25-001 BUILDING & SAFETY GENERAL AP X 2019-51
2011-2015
CC-001 25-004 BUILDING & SAFETY REFUND OF FEES AP X 2019-51
1991-2015
CC-001 25-005 BUILDING & SAFETY DESTRUCTION OF AP X 2019-51
FILES
2013
2014 (NONE)
2015
CC-001 25-006 BUILDING & SAFETY SECURING OF SUB- X X 2019-51
STANDARD BUILDINGS
1993
CC-001 26-001 BUSINESS LICENSE/CODE COMPLIANCE- AP X 2019-51
GENERAL
2005 - 2015
CC-001 26-001-002 CODE COMPLIANCE - DESTRUCTION OF AP X 2019-51
RECORDS 2009 - 2016
CC-001 26-008 MASSAGE ESTABLISHMENT LICENSES AP X 2019-51
2003-2013
CC-001 26-008-1001 MASSAGE LICENSE APPEALS AP X 2019-51
ANDREWS- L.
LI, Y.
SONG, E.
SUYONG, J.
XIA, D.
CC-001 26-010 ABANDONED VEHICLE ABATEMENT X X 2019-51
1998-2013
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RESOLUTION NO. 2019-51
RETENTION NO. FILE NO. DESCRIPTION I Q A DR
CC-001 26-010-1001 VEHICLE IMPOUND PROGRAM (DUI AND AP X 2019-51
VICR FEE)
2009-2014
CC-001 26-011 HOME OCCUPATION PERMITS
CC-001 26-015 RECREATIONAL VEHICLES
2010 - 2015
CC-001 26-017 PUBLIC NUISANCE 2007 - 2014 AP X 2019-51
CC-001 26-017-1002 ABANDONED PROPERTIES AP X ' 2019-51
2009-2010
CC-001 26-017-1003 ABANDONED SHOPPING CARTS AP X 2019-51
2005-2009
CC-001 26-022 GRAFFITI
1991-1996
CC-001 26-027 NOISE CONTROL AP X 2019-51
2004-2012 (2013-2015 NO ACTION)
CC-001 25-005 DESTRUCTION OF FILES RESOLUTIONS AP X 2019-51
CODE COMPLIANCE CASES 1998-2001
CC-001 25-005 DESTRUCTION OF FILES RESOLUTIONS AP X 2019-51
CODE COMPLIANCE CASES 2002-2003
CC-001 66-001 PROCLAMATIONS - 2016 AP X 2019-51
CC-001 26-028 VENDING VEHICLES/PUSH CARTS AP X 2019-51
2014-2015
CC-001 26-029 ADULT ENTERTAINMENT 2000-2002 Q X 2019-51
CC-001 26-032 BUSINESS LICENSES - DESTRUCTION OF Q X 2019-51
FILES 1997-2000
CC-001 26-034 FA9ADE ENHANCEMENT PROGRAM - Q X 2019-51
GENERAL 1999-2004
CC-001 26-036 MOTORIZED NON -VEHICLE DEVICES Q X 2019-51
2003-2004
CC-001 26-037 MEDICAL MARIJUANA DISPENSARIES AP X 2019-51
2005-2015
CC-001 27-002 ALCOHOLIC BEVERAGE CONTROL -ABC AP X 2019-51
2015-2016
CC-001 27-003-1001 ELECTRICAL DEREGULATION (PUBLIC Q X 2019-51
UTILITIES COMMISSION) 1994-1996
CC-001 27-004 BUREAU OF LABOR STATISTICS Q X 2019-51
CC-001 27-005 STATE INTEGRATED WASTE Q X 2019-51
MANAGEMENT BOARD
DISSOLVED SEPT 2009- SB546
SEE RES 2010-59
CC-001 27-006 REAPPORTIONMENT Q X 2019-51
CC-001 27-007 EDUCATIONAL REVENUE Q X 2019-51
AUGMENTATION FUND
CC-001 27-008 CAL COPS GRANT 2010-2016 AP X 2019-51
CC-001 27-009 STATE TRANSPORTATION Q X 2019-51
IMPROVEMENT PROGRAM 2001
CC-001 28-001 CENSUS - GENERAL 1987-1994 Q X 2019-51
CC-001 29-001 CHAMBER OF COMMERCE - GENERAL Q X 2019-51
1997-2012
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X X 2019-51
AP X 2019-51
X X 2019-51
RESOLUTION NO. 2019-51
RETENTION NO.
CC-001
CC-001
CC-001
CC-001
CC-001
CC-002
CC-002
CC-002
FILE NO.
23-028
23-083
29-003
29-002
30-002
30-001
35-001
36-002
36-004
36-004-1001
36-005
36-006
36-007
36-008
36-009
36-010
38-001
38-001
38-C27420
38-C16610
38-C23500
38-C22310A
DESCRIPTION Q A DR
PARKS AND RECREATION COMMISSION Q X 2019-51
STAFF REPORTS 1995-2004
HOUSING COMMISSION STAFF REPORTS Q X 2019-51
1997-2004
PUTT ON EL PASEO Q X 2019-51
GOLF CART PARADE 2011-2015 Q X 2019-51
LITIGATION GENERAL 1987-1997 Q X 2019-51
CITY ATTORNEY GENERAL 2014-2016 Q X 2019-51
CLAIMS AGAINST THE CITY - GENERAL Q X 2019-51
COMMENDATIONS - Q X 2019-51
PLAQUES/RECOGNITION/APPRECIATION
AWARDS 1998-2010
ENVIRONMENTAL AWARD OF Q X 2019-51
EXCELLENCE
ENVIRONMENTAL ACTION AWARD
FOUNDERS PLAQUE
VIETNAM WAR MEMORIAL DEDICATION
COLONNADE OF HONOR
PEACE MEMORIAL
LIVING FOR YOUR 90'S ROLE MODEL
AWARDS/SENIOR INSPIRATION AWARDS
SKINS GAME BIGHORN
CONTRACTS - GENERAL 1988-2007
DOCS SUBMITTED AFTER MEETING
CONTRACTS - GENERAL 2006-2008 Q X 2019-51
RFQ FOR DESIGN/BUILD PROCESS FOR AP X 2019-51
THE COMMUNITY/AQUATIC CENTER
DEED RESTRICTION AGREEMENT- W. Q X 2019-51
RAY HENDERSON, M.D. ORIGINAL DEED
(GD1159) & STAFF REPORT FILED IN 68-
002
INDEMNIFICATION & HOLD HARMLESS AP X 2019-51
AGREEMENT FOR MORNINGSTAR
OFFICE BUILDING (ORIGINAL RECORDED
FILED IN 48-008)
RFB CONSULTING - PROGRAM Q X 2019-51
SUPPLEMENTAL AGREEMENT
ADMINISTERING AGENCY -STATE
AGREEMENT FOR FEDERAL AID
PROJECTS NO 08-541 R - MONTEREY
AVENUE INTERCHANGE RAMP
MODIFICATION PROJECT ON
INTERSTATE 10 PROJECT NO. 669-02
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Q X 2019-51
Q X 2019-51
Q X 2019-51
Q X 2019-51
Q X 2019-51
Q X 2019-51
Q X 2019-51
Q X 2019-51
RESOLUTION NO. 2019-51
RETENTION NO. FILE NO.
CC-002 38-C22310B
CC-002
CC-002
CC-002
CC-002
CC-002
CC-001
CC-002
CC-002
38-C22310C
38-C22310E
38-C22310J
38-C22310 F
38-C22310H
23-096
38-00-052-1
38-00-007
DESCRIPTION 0 A DR
CVAG - PROGRAM SUPPLEMENTAL Q X 2019-51
AGREEMENT ADMINISTERING AGENCY -
STATE AGREEMENT FOR FEDERAL AID
PROJECTS NO. 08-541 R - MONTEREY
AVENUE INTERCHANGE RAMP
MODIFICATION PROJECT ON
INTERSTATE 10 PROJECT NO. 669-02
DEPARTMENT OF TRANSPORTATION - Q X 2019-51
PROGRAM SUPPLEMENTAL AGREEMENT
ADMINISTERING AGENCY -STATE
AGREEMENT FOR FEDERAL AID
PROJECTS NO. 08-541R - MONTEREY
AVENUE INTERCHANGE RAMP
MODIFICATION PROJECT ON
INTERSTATE 10 PROJECT NO. 669-02
NAI CONSULTING - PROGRAM Q X 2019-51
SUPPLEMENTAL AGREEMENT
ADMINISTERING AGENCY -STATE
AGREEMENT FOR FEDERAL AID
PROJECTS NO. 08-541 R - MONTEREY
AVENUE INTERCHANGE RAMP
MODIFICATION PROJECT ON
INTERSTATE 10 PROJECT NO. 669-02
DEPARTMENT OF TRANSPORTATION - Q X 2019-51
PROGRAM SUPPLEMENTAL AGREEMENT
ADMINISTERING AGENCY -STATE
AGREEMENT FOR FEDERAL AID
PROJECTS NO. 08-541 R - MONTEREY
AVENUE INTERCHANGE RAMP
MODIFICATION PROJECT ON
INTERSTATE 10 PROJECT NO. 669-02
OVERLAND, PACIFIC, & CUTLER, INC. - Q X 2019-51
PROJECT MANAGEMENT, RIGHT-OF-WAY
ACQUISITION, APPRAISAL SERVICES,
ESCROW COORDINATION AND PROJECT
CERTIFICATION FOR MONTEREY
AVENUE INTERCHANGE RAMP
MODIFICATION PROJECT ON
INTERSTATE 10 PROJECT NO. 669-02
POWELL CONSTRUCTORS, INC. - Q X 2019-51
CONSTRUCTION OF THE MONTEREY
AVENUE INTERCHANGE RAMP
MODIFICATION PROJECT ON
INTERSTATE 10 PROJECT NO. 669-02
CITY COUNCIL COMPENSATION AD HOC Q X 2019-51
COMMITTEE STAFF REPORTS
CVAG JPIA Q X 2019-51
IMPLEMENTATION AGREEMENT FRINGED Q X 2019-51
TOED HABITAT CONSERVATION
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RESOLUTION NO. 2019-51
RETENTION NO. FILE NO. DESCRIPTION Q A DR
CC-004 38-C22160 JANITORIAL SERVICES FOR THE CITY OF AP X 2019-51
PALM DESERT'S PARKVIEW OFFICE
COMPLEX
CC-001 39-002 AUGUSTA RESTAURANT DENISE Q X 2019-51
ROBERGE - CUP 96-15
CC-002 38-C34630 DESERT AIR CONDITIONING, INC. - Q X 2019-51
REPLACE TWO AIR CONDITIONERS AT
DESERT WILLOW GOLF RESORT
CLUBHOUSE
CC-002 38-C34310 ANDERSON AIR CONDITIONING LP - Q X 2019-51
CIVIC CENTER HVAC REPLACEMENT
PROJECT 2015
CC-002 38-C34390 WESTCON CONSTRUCTION GROUP INC - Q X 2019-51
2016 STREET RESURFACING PROJECT
NO. 752-16
CC-002 38-C34440 EARTH SCULPTURES, INC. - CIVIC Q X 2019-51
CENTER TURF REDUCTION
PHASE I
CC-002 38 - WESTCON CONSTRUCTION GROUP INC - Q X 2019-51
HA35160 PARKING LOT IMPROVEMENTS AND
RELATED SERVICES AT LAS SERENAS
APARTMENTS
CC-002 38-C33670 SIERRA PACIFIC ELECTRICAL Q X 2019-51
CONTRACTING - 2014 INTERNALLY
ILLUMINATED STREET NAME SIGN (IISNS)
UPGRADE PROJECT NO. 569-15
CC-002 38-C33700D NATIVE ELECTRIC - INSTALLATION OF Q X 2019-51
EIGHT (8) ELECTRIC VEHICLE CHARGING
STATIONS
CC-001 110 RDA PROJECT AREA #2 Q X 2019-51
CC-001 141-001 RDA- FINANCE GENERAL Q X 2019-51
CC-001 64-017 INVESTMENT POLICY Q X 2019-51
OCTOBER 2003 - OCTOBER 2004
CC-001 64-017 INVESTMENT POLICY AP X 2019-51
JULY 2005 - APRIL 2016
CC-001 72-010 HISTORICAL PHOTOS IN CIVIC CENTER Q X 2019-51
LOBBY - LENNON
CC-001 38-C35320 RFQ - FOR A HOTEL DEVELOPMENT AP X 2019-51
LOCATED WITHIN ENTRADA DEL PASEO
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