HomeMy WebLinkAboutCC RES 2019-66RESOLUTION NO. 2019-66
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF RECORDS FROM THE OFFICE
OF THE CITY CLERK, AS INDICATED ON THE RECORDS RETENTION
SCHEDULE (ADOPTED OCTOBER 25, 2018). RECORDS FROM 1990
THROUGH 2016 (EXHIBIT A)
WHEREAS, the Office of the City Clerk of the City of Palm Desert, California, has
records that have met or exceeded the retention period caused by the official files, records,
exhibits, and other documents of said office pursuant to the Retention Schedule set forth on
City Council Resolution No. 2018-78; and
WHEREAS, said files are not the subject of any claim, litigation, investigation, or
audit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of all documents and
records from files as set forth in Exhibit "A," attached hereto, which have met or exceeded
their retention period.
Section 3. That the paper records include Statements of Economic Interest
2003/2004 through 2011/2012, Contracts, and Unsuccessful Bids listed in Exhibit "A"
attached have been prepared for destruction, and have met or exceeded their retention
period.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 22nd day of August 2019, by the following vote, to wit:
AYES: HARNIK, JONATHAN, KELLY, NESTANDE, & WEBER
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
SUSAN MARIE WEBER, MAYOR
ATTEST:
RACH LLE D. KLASSE CITY CLER
CITY OF PALM DESERT, CALIFORNIA
Form RS-212018
RESOLUTION NO. 2019-66
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RESOLUTION NO. 2019-66
pima
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EXHIBIT "A"
DESTRUCTION OF RECORDS FROM
THE OFFICE OF THE CITY CLERK
DOCUMENTS HAVE MET OR EXCEEDED THEIR RETENTION PERIOD
RETENTION FILE NO. DESCRIPTION
NO.
CC-016 40-009 Statements of Economic Interest
2011/2012
City Council, Planning Commission, City
Manager, City Attomey, Director of Finance,
Deputy City Treasurer, Investment Committee
CC-016 40-009 Statements of Economic Interest
2011/2012
Committees & Commissions
CC-016 40-009 Statements of Economic Interest
2011/2012
Employees (Designated)
CC-016 40-009 Statements of Economic Interest
2010/2011
City Council, Planning Commission, City
Manager, City Attorney, Director of Finance,
Deputy City Treasurer, Investment Committee
CC-016 40-009 Statements of Economic Interest
2010/2011
Committees & Commissions
CC-016 40-009 Statements of Economic Interest
2010/2011
Employees (Designated)
CC-016 40-009 Statements of Economic Interest
2009/2010
City Council, Planning Commission, City
Manager, City Attorney, Director of Finance,
Deputy City Treasurer, Audit, Investment &
Finance Committee
CC-016 40-009 Statements of Economic Interest
2009/2010
Committees & Commissions
CC-016 40-009 Statements of Economic Interest
2009/2010
Employees (Designated)
Page 1 of 4
RESOLUTION NO. 2019-66
RETENTION FILE NO. • DESCRIPTION
NO.
CC-01 6 40-009 Statements of Economic Interest
2008/2009
City Council, Planning Commission, City
Manager, City Attorney, Director of Finance,
Deputy City Treasurer, Audit, Investment &
Finance Committee
CC-01 6 40-009 Statements of Economic Interest
2008/2009
Committees & Commissions (Designated)
CC-01 6 40-009 Statements of Economic Interest
2008/2009
Employees (Designated)
CC-01 6 40-009 Statements of Economic Interest
2007/2008
City Council, Planning Commission, City
Manager, City Attorney, Director of Finance,
Deputy City Treasurer, Audit, Investment &
Finance Committee
CC-01 6 40-009 Statements of Economic Interest
2007/2008
Committees & Commissions (Designated)
CC-01 6 40-009 Statements of Economic Interest
2007/2008
Employees (Designated)
CC-016 40-009 Statements of Economic Interest
2006/2007
City Council, Planning Commission, City
Manager, City Attorney, Director of Finance,
Deputy City Treasurer, Audit, Investment &
Finance Committee
CC-01 6 40-009 Statements of Economic Interest
2006/2007
Committees & Commissions (Designated)
CC-01 6 40-009 Statements of Economic Interest
2006/2007
Employees (Designated)
CC-01 6 40-009 Statements of Economic Interest
2005/2006
City Council, Planning Commission, City
Manager, City Attorney, Director of Finance,
Deputy City Treasurer, Audit, Investment &
Finance Committee
CC-01 6 40-009 Statements of Economic Interest
2005/2006
Committees & Commissions (Designated)
Page 2 of 4
RESOLUTION NO. 2019-66
RETENTION FILE NO. DESCRIPTION
NO.
CC-016 40-009 Statements of Economic Interest
2005/2006
Employees (Designated)
CC-016 40-009 Statements of Economic Interest
2004/2005
City Council, Planning Commission, City
Manager, City Attorney, Director of Finance,
Deputy City Treasurer, Audit, Investment &
Finance Committee
CC-016 40-009 Statements of Economic Interest
2004/2005
Committees & Commissions (Designated)
CC-016 40-009 Statements of Economic Interest
2004/2005
Employees (Designated)
CC-016 40-009 Statements of Economic Interest
2003/2004
City Council, Planning Commission, City
Manager, City Attorney, Director of Finance,
Deputy City Treasurer, Audit, Investment &
Finance Committee
CC-016 40-009 Statements of Economic Interest
2003/2004
Committees & Commissions (Designated)
CC-016 40-009 Statements of Economic Interest
2003/2004
Employees (Designated)
CW-009 38-C23210H Unsuccessful Bids
CC-003 38-00-425 Muni Financial Services, Inc. — Adm. Consult. And
Computer Software
CC-003 38-00-488 Judicial Data Service - Processing Parking
Citations
CC-003 38-008960 Civic Center Park Supervision
CC-003 38-C11480 Long Term Disability Ins. Cigna
CC-003 38-C11500 American Chiropractic Network — Employee
Health Plan
38-C11510 Hollman Group — Employee EAP & Mental Health
Care
38-C12210 Unsuccessful Proposals — Custodial and Trustee
Services
38-C17230 Unsuccessful Bids — Integrated Solid Waste
Management Services
38-C12210 General Banking Services Union Bank of
Califomia
38-C34060 Unsuccessful Bids
CC-003
CC-003
CC-003
CC-003
CW-009
Page 3 of 4
RESOLUTION NO. 2019-66
RETENTION FILE NO.
NO.
CW-009
CW-009
CW-009
CW-009
CW-009
CW-009
CW-009
CW-009
CW-009
CW-009
CW-009
CW-009
CW-009
38-C34840
38-C34850
38-C34860
38-C34870
38-C34900
38-C34910
38-C34920
38-C35020
38-HA35160
38-HA35590B
38-C35610
38-C35740
38-C35850
DESCRIPTION
Unsuccessful Bids
Unsuccessful Bids
Unsuccessful Bids
Unsuccessful Bids
Unsuccessful Bids
Unsuccessful Bids
Unsuccessful Bids
Unsuccessful Bids
Unsuccessful Bids
Unsuccessful Bids
Unsuccessful Bids
Unsuccessful Bids
Unsuccessful Bids
Page 4 of 4