HomeMy WebLinkAboutRES HA-38RESOLUTION NO. HA-38
A RESOLUTION OF THE PALM DESERT HOUSING AUTHORITY
APPROVING THE ADMINISTRATIVE PLAN FOR THE PALM DESERT
HOUSING AUTHORITY PERTAINING TO THE MANAGEMENT AND
OPERATION OF THE AFFORDABLE HOUSING RENTAL UNITS
NOW, THEREFORE, THE PALM DESERT HOUSING AUTHORITY HEREBY FINDS,
DETERMINES, RESOLVES AND ORDERS AS FOLLOWS:
Section 1. The Palm Desert Housing Authority (the "Authority"), in cooperation with
the Palm Desert Redevelopment Agency (the "Agency"), has established an affordable housing
rental program (the "Program") for very low, low and moderate income residential homeowners in
the City.
Section 2. The Authority wishes to memorialize the policies and procedures under
which the Authority currently operates, for the administration, management and operations of the
Program into an Administrative Plan (the "Plan") as attached hereto and incorporated herein by
this reference.
Section 3. The Administrator of the Plan shall be the Authority regardless of funding
source or ownership of the properties.
Section 4. The Authority herby approves and accepts the Plan as well as the
authority provided herein for the purpose of the management and operation of the properties that
may be owned, operated, restricted or otherwise controlled by the Agency or Authority from time
to time.
Section 5. The Executive Director of the Authority shall have the authority to
implement and administer the Plan in accordance with the terms therein as well as the Authority
Bylaws so long as such action is not inconsistent with the intent hereof.
PASSED, APPROVED AND ADOPTED by the Palm Desert Housing Authority, this 26th
day of Jung008 by the following vote, to wit:
AYES: FERGUSON, FINERTY, SPIEGEL, and BENSON
NOES: TELLY
ABSENT: NONE
ABSTAIN: NONE
ATTEST:
chelle D. Klassen, Se tary
Jea • . Benson, Chair
.Qiwde'4—
RESOLUTION NO. PA-38
[This pr gr hrr ir_tertiorrll•' b. T' left blrrk.]
RESOLUTION NO. HA-38
PALM DESERT REDEVELOPMENT AGENCY— PALM DESERT HOUSING
AUTHORITY
ADMINISTRATIVE PLAN
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'44144;1444R
ADMINISTRATIVE POLICIES AND PROCEDURES
of the
PALM DESERT HOUSING AUTHORITY
for the Management and Operation of its
AFFORDABLE HOUSING RENTAL UNITS
73-510 Fred Waring Drive
Palm Desert, CA 92260
Phone: (760) 346-0611
Fax: (760) 341-6372
www.citvofpalmdcscrt.org
Version 1.0
6/7/7008 14 OS AM
RESOLUTION NO. HA-38
TABLE OF CONTENTS
ABOUT THE AUTHORITY 1
1.0 DEFINITIONS 2
2.0 ABOUT THE PLAN 8
2.1 PURPOSE OF PLAN 8
2.2 APPLICABILITY OF PLAN 8
2.3 ADMINISTRATOR OF THE PLAN 8
2.4 FISCAL RESPONSIBILITIES 8
2.5 EQUAL OPPORTUNITY 8
2.6 PROPERTIES 9
3.0 TENANT SELECTION AND WAITING LIST PROCEDURES 10
3.1 WAITING LIST INTEREST REGISTRATION FORM 10
3.2 ESTABLISHMENT OF WAITING LISTS 10
3.3 ELIGIBILITY FOR WAITING LIST 10
3.4 PLACEMENT ON THE WAITING LIST 10
3.5 NOTIFICATION OF AVAILABLE UNIT 10
3.6 NOTIFICATION BY WAIT LIST ELIGIBLE HOUSEHOLD OF INCOME OR
HOUSEHOLD CHANGES 11
3.7 WAITING LIST MAINTENANCE AND NOTIFICATION OF CONTINUED
INTEREST 11
3.8 ALL UNITS ARE AFFORDABLE 11
3.9 PREFERENCES 11
3.10 SELECTION FROM THE WAIT LIST UPON UNIT AVAILABILITY 11
3.10.1 Property Income Composition and Income by Unit Allocation 12
3.10.2 Unit Under/Over Utilization 12
3.10.3 Offer and Acceptance of a Restricted Unit 12
3.10.4 Unit Availability and Transfers 12
3.10.4a Emergency Transfer 12
3.10.4b Disabled Person Accommodation 13
3.10.4c Required Transfer 13
3.10.4d Medical Transfer 13
3.10.4e Requested Transfers 13
3.11 Conflicts Prohibited 13
4.0 APPLICATIONS AND HOUSEHOLD QUALIFICATION 14
4.1 APPLICATION 14
4.1.1 Contact Information 14
4.1.2 Income 14
4.1.3 Assets 14
4.1.4 Affordable Requirements 14
4.1.5 Applicant Lease Requirements 14
4.1.6 Identification 14
4.1.7 ConsentNerification Forms 14
4.1.8 Application Fee 14
4.1.9 Other Information 14
4.2 APPLICANT LEASE REQUIREMENTS 15
4.2.1 Age Requirements 15
4.2.2 Income HistoryNerification 15
4.2.3 Self -Employment 15
4.2.4 Lease Income Requirement 15
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RESOLUTION NO. HA-38
4.2.5 Rental History 15
4.2.6 Credit Requirements 15
4.2.7 Criminal Background 15
4.3 AFFORD QUALIFICATION REQUIREMENTS 15
4.3.1 Household Income Criteria 15
4.3.2 No Ownership in Real Property or Mobilehomes 16
4.3.3 Certification and Recertification of Eligibility 16
4.3.4 Proof of Income 16
4.3.5 Changes in Income 16
4.3.6 Primary Residence Requirement 16
4.3.7 Other Housing Assistance 16
4.4 CREDIT CHECKS, BACKGROUND CHECKS, AND DOCUMENTATION
VERIFICATIONS 16
4.4.1 Application Certifications and Verifications 16
4.4.1 a Authorization for Release of Information Form 16
4.4.1 b Application and/or Tenant Income Certification 16
4.4.1c Eligibility Requirements 16
4.4.1 d Applicant/Resident Certification 16
4.4.1e Residence HistoryNerification Form 17
4.4.1f Verification of Non -Receipt of Child Support 17
4.4.1g Verification of Alimony/Family Support 17
4.4.1 h Other Certification or Verification 17
4.4.2 Credit Reports/Background Checks 17
4.5 ADDITIONAL DOCUMENT SUBMITTAL 18
4.6 APPLICATION ACCURACY 18
4.7 APPLICATION APPROVAL/DENIAL 18
5.0 LEASING POLICIES AND PROCEDURES 19
5.1 RESIDENTIAL LEASE AND ADDENDUMS 19
5.2 LEASE DEPOSITS 20
5.3 LEASE PAYMENTS AND LATE CHARGES 20
5.4 LEASE AMENDMENTS 21
5.5 LEASE MODIFICATIONS 21
5.6 PRE -OCCUPANCY INSPECTION 21
5.7 RENTAL RATES 21
5.7.1 Setting Rental Rates 21
5.7.2 Rental Rents Based on Standard Occupancy 21
5.7.3 Household Rent 21
5.8 MAINTENANCE AND ENTRY TO RESTRICTED UNITS 21
5.9 LEASE RENEWALS 22
5.10 NO SUBLETTING 22
5.11 LIVE-IN AIDES 22
5.12 PETS 22
6.0 RECERTIFICATION REQUIREMENTS 23
6.1 REQUIRED ANNUAL RECERTIFICATION 23
6.1.1 Recertification Appointments 23
6.1.2 Recertification Documentation 23
6.1.3 Annual Recertification Confirmation as a Qualified Household 24
6.2 CIRCUMSTANTIAL OR INTERIM RECERTIFICATION 24
6.2.1 Changes in Household Size 24
6.2.2 Change of Household Income 24
6.3 TEMPORARY RECERTIFICATION 24
6.4 ANNUAL INSPECTIONS 24
6.5 FALSE STATEMENTS AND WILLFUL OMISSIONS 24
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RERSOLUTION NO. HA-38
7.0 TERMINATION OF TENANCIES AND MOVE -OUT PROCEDURES 25
7.1 TERMINATION OF TENANCIES OTHER THAN BY EVICTION 25
7.1.1 End of Lease Term 25
7.1.2 During a Lease Term 25
7.1.3 Notices to Vacate for Termination of Tenancies Other than by Eviction 25
7.1.3a Tenant Notices to Vacate 25
7.1.3b Management Notices to Vacate 25
7.1.4 Move -out Procedures 25
7.1.4a Notice of Option to Request an Initial Inspection 25
7.1.4b Scheduling the Initial Move -out Inspection 26
7.1.4c Opting Out of a Pre -Inspection 26
7.1.4d Inspection Exceptions 26
7.1.4e Inspection Findings 26
7.1.4f Final Inspection 26
7.1.5 Maintenance and Repairs Necessary Due to Impending Move -out 26
7.2 TERMINATION OF TENANCY THROUGH TO EVICTION 26
7.2.1 Reasons for Eviction 26
7.2.1a Violations of the Lease 26
7.2.1 b Non -Payment of Rent 27
7.2.1c Misrepresentation of Eligibility Under the Plan 27
7.2.2 Eviction Process 27
7.2.2a Eviction Notice 27
7.2.2b Verification of Occupancy 27
7.2.2c Unlawful Detainer 27
7.3 REFUND OF SECURITY DEPOSIT 27
7.3.1 Notification of Itemized Security Deposit Disposition 27
7.3.2 Tenant's Entitlement to Security Deposit 27
8.0 GRIEVANCE PROCESS 28
8.1 GRIEVANCE APPLICABLITY 28
8.2 GRIEVANCES 28
8.2.1 Informal Grievance 28
8.2.2 Informal Hearing 28
8.2.2 Unresolved Grievances 29
EXHIBITS
EXHIBIT A 30
EXHIBIT B 31
EXHIBIT C 33
EXHIBIT D 34
EXHIBIT E 37
EXHIBIT F 38
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RESOLUTION NO. HA-38 ABOUT THE AUTHORITY
"The mission of the Palm Desert Housing Authority is to serve the citizens of Palm
Desert by providing decent, safe, sanitary, and affordable housing to qualifying
households whose incomes are very low to moderate including public -private
partnerships."
The Palm Desert Housing Authority (Authority) was established in December of 1997 to operate
certain affordable rental properties located in Palm Desert that the Palm Desert Redevelopment
Agency (Agency) acquired from the Riverside County Housing Authority (RCHA). Prior to the
Agency's acquisition, the RCHA owned and operated the 725 affordable units for Palm Desert. The
Authority now operates over 1,000 affordable rental units that are owned by the Agency. The
income levels range from very low (20% of the Area Median Income) to moderate (up to 120% of the
Area Median Income) with rents ranging from $120 to $990. The City Council members were
appointed as commissioners to the Authority Board. The Authority Board created and established a
Housing Commission comprised of members of the community to review and advise on matters to
come before the Authority Board.
Palm Desert's commitment to provide affordable housing is evidenced by the blend of for -sale
single-family homes, senior, and multi -family rental units that comprise its portfolio. Palm Desert
continues to be a leader among the desert communities in the development of affordable housing
and utilizes a number of funding sources including tax-exempt bonds, 20 percent tax increment set -
aside, housing mitigation funds and net operating income from the Authority Properties.
In addition to the affordable units owned by the Agency, both the City of Palm Desert (City) and the
Agency have provided Incentives in various forms, such as land donations, down payment
assistance, silent deeds of trust, density bonuses, and loans to developers that dedicate units as
affordable. Currently there are over 600 units provided by developers or non-profit organizations
using one of these incentives.
The Authority also works hand in hand with the City toward sustaining the goals and policies
contained in the City's approved Housing Element:
Goal 1: A variety of housing types that meet all the needs of all income groups within the
City.
Goal 2: The preservation and maintenance of the supply of high quality affordable housing
in the City.
Palm Desert's affordable housing programs are successful in part because of the solid foundation of
policies, procedures and regulatory provisions that have been established. Our rental properties as
well as our for -sale housing programs have guidelines that provide for all residents to be treated
fairly under fair housing laws, and equitably based on income and family size. The rental properties,
through a coordinated effort with staff, are managed by a contracted professional property
management company in accordance with this Administrative Plan.
The policies, guidelines and standards set forth in this Administrative Plan shall apply to rental
properties owned, operated or controlled by the Authority and the Agency, and are intended to
encourage, maintain and preserve the supply of affordable housing in the City, the condition of
affordable housing in the City, and the level of compatibility within the community that is expected by
the City Council, Agency Board and the Authority Board.
NOTICE:
This Plan is intended to eslab/sh policies where the Authority/Agency has discretion under the applicable law.
This Plan does not purport to change any of the requirements of Federal or State Law. In the event any
discrepancy between this Plan and applicable law, the law will prevail.
6/2/2008 1104 AM 1
$ SOtrayve it NO. HA-38
Section 1. DEFINITIONS
Section 1 Definitions
Capitalized terms used herein shall have the following meanings unless the context in which
they are used clearly requires otherwise. Code Sections or statutes that are referenced herein
may be amended from time to time and shall be subject to the then current law unless stated
otherwise.
Adjusted for Family Size - shall mean a standardized household size for the purposes of renting
units appropriate for family size pursuant to Health and Safety Code Section 50052.5,
which is one person in the case of a studio unit, two persons in the case of a one -
bedroom unit, three persons in the case of a two -bedroom unit, four persons in the case
of a three -bedroom unit, and five persons in the case of a four -bedroom unit.
Affordable Housing Cost - shall mean a housing cost, as defined by Title 25 CCR Section 6920,
which is calculated pursuant to California Health and Safety Code Section 50052.5, as
such regulations may be amended from time to time.
Agency - shall mean the Palm Desert Redevelopment Agency.
AMI - shall mean the Area Median Income for Riverside -San Bemardino Metropolitan Statistical
Area (SMSA), as determined and published annually by the United States Department of
Housing and Urban Development ("HUD"), pursuant to Califomia Health and Safety
Code Section 50093, and the regulations promulgated thereunder, or if such agency
shall cease to publish such an index, then any comparable index published by any other
federal or state agency which is approved by the Agency. The AMI shall be adjusted for
family size in accordance with state regulations adopted pursuant to California Health
and Safety Code Section 50052.5, as amended from time to time.
Applicant - shall mean a person or household that desires to apply for tenancy at an
Agency/Authority Property. See also: Interested Household, Wait List Eligible
Household, and Qualified Household.
Assets - see Household Assets.
Authority - shall mean the Palm Desert Housing Authority.
Authority Board - shall mean the five members who serve on the Palm Desert City Council,
which is the goveming body for the Authority.
Caretaker - see Live-in Aide.
CCR - shall mean the Califomia Code of Regulations.
Child - see Minor.
Child Care Expenses - shall mean a reasonable amount paid by the household for the care of
minors under 13 years of age where such care is necessary to enable a family member
to be employed.
IMO
IMO
- shall mean the City of Palm Desert. rr
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RESOLUTION NO. HA-38
Administrative Plan Section 1 Definitions
City Manager - shalt mean the City Manager for the City of Palm Desert.
County - shall mean the County of Riverside, California.
Disability - shall mean a physical or mental impairment that substantially limits one or more of
the major life activities; a record of such impairment; or being regarded as having such
an impairment, as such terms are defined by, and interpreted in accordance with, the
Americans with Disabilities Act.
Disability Program Participant - shall mean a household member who has been determined by
the Commissioner of Social Security to be unable to engage in any substantial gainful
activity by reason of any medically determinable physical or mental impairment that has
lasted or can be expected to last for a continuous period of not less than 12 months or
as more particularly defined under Section 223 of the Social Security Act.
Elderly Household - shall mean a Household that consists of one or two persons, one of which
is over the age of 55, or otherwise is qualified in accordance with Califomia Civil Code
Section 51.11.
Exceptional medical or other expenses - shall mean medical expenses, and/or unusual
expenses, as defined in this section, which exceed twenty-five percent (25%) of the
gross annual income.
Executive Director - shall mean the Executive Director of the Palm Desert Redevelopment
Agency and the Palm Desert Housing Authority.
Family - shall also mean 'Household' within the Plan unless otherwise stated. See also
Household.
Grievance - A tenant's or applicant's right to seek review of a decision from an impartial panel
conceming management's action or failure to act in accordance with the individual
tenant's lease or the Authority's policy and procedures herein described that adversely
affect the individual's rights, duties, welfare, or status.
HCD - shall mean the Department of Housing and Community Development for the State of
California.
HOME funds - shall mean monies allocated under a block grant funding program made
available through HUD through allocations and reallocations, to strengthen public -private
partnerships and to expand the supply of decent, safe, sanitary and affordable housing
with target emphasis on very low-income and low-income families in accordance with the
HOME Investment Partnerships Program Final Rule - 24 CFR Part 92.
Household - shall mean one or more persons intending to occupy or occupying the same
restricted unit, as more particularly described in the Authority's Resolution No. 22.
Household shall also mean 'Family' within the Plan unless otherwise stated.
Household Assets - shall mean those assets defined under Title 25 CCR Section 6914
includable as monthly income as prescribed therein.
HUD - shall mean the U.S. Department of Housing and Urban Development.
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RESOLUTION NO. HA-38
Administrative Plan Section 1 Definitions
Income - shall mean income that a person or household has received or is expected to receive
as more particularly categorized and described below:
Annual Income - The anticipated total annual income of a household from all sources for
the 12-month period following the date of determination of income, computed in
accordance with Title 25.
Household Income - shall mean the total of all income received by a household which is
included under Title 25 CCR Section 6914 less deductions and exemptions
specified therein.
Gross Income - shall have the meaning ascribed to such term in Title 25 CCR
Section 6914, as such regulations may be amended from time to time.
Maximum Household Income - shall mean the household income calculated based on
family size that may be equal to but does not exceed 120 percent of AMI.
Household incomes exceeding 120 percent will not be eligible for the Agency's or
Authority's programs.
Net Income - For the purpose of determining affordable housing cost or affordable rent,
- • "net income" shall be computed as follows: the annual gross income less $300
for each minor and medical expenses which exceed 3 percent of the annual
gross income and unusual expenses, all divided by 12.
For the purposes of this Plan, "Income" shall not include the income of Live -In Aides.
Income by Unit Allocation - shall mean the allocation provided by the Authority to the property
manager for the purposes of blending the qualified household and tenant incomes
among the properties.
Income Cateaory - shall mean the average income percentages within each income level. In
the case of Very Low Income shall include household incomes from 20 percent up to 50
percent in the following categories: 20, 25, 30, 35, 40, 45 up to 50 percent; in the case of
Low Income shall include household incomes from 51 percent up to 80 percent in the
following categories: 55, 60, 65, 70, 75, 80; and in the case of Moderate Income shall
include household incomes from 81 percent up to 120 percent as one category.
Income Level - shall mean a household determined by income to be either very low, low or
moderate income pursuant to the definitions prescribed herein.
Interested Households - shall mean a person or household that desires to apply for tenancy at
a Property that contains restricted units. See also: Applicant.
Jurisdiction - shall mean the legal jurisdiction of the Authority, which is the city limits of Palm
Desert.
Live-in Aide - shall mean a person who resides with one or more elderly persons or persons
with disabilities, who is not a relative or spouse of any person in the household, and has
been determined by the Authority that the supportive services to be provided are
essential to the care and well-being of such elderly person or person with disabilities.
Low Income Household - shall mean persons and families meeting the income qualification
limits set forth in California Health and Safety Code Section 50079.5 and Title 25 of the
California Code of Regulations Section 6910, et seq., as the case or context may
require, as such statutes and regulations may be amended from time to time.
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RESOLUTION NO. HA-38
Administrative Plan Section 1 Definitions
Manaaer - shall mean the contracted property management company for the Authority.
Medical Expenses - shall mean those medical expenses not included as extraordinary or
unusual expenses, which are to be anticipated during the 12-month period for which the
gross income is computed, and which are not covered by insurance (however, premiums
for such insurance may be included as medical expenses). Medical expenses defined
herein shall be deducted for qualified disabled persons and elderly households only.
Minor - shall mean a member of the household other than the head of household or spouse,
who is under 18 years of age.
Moderate Income Household - shall mean persons and families meeting the income
qualification limits set forth in Califomia Health and Safety Code Section 50093 and Title
25 of the Califomia Code of Regulations Section 6910, et seq., as the case or context
may require, as such statutes and regulations may be amended from time to time.
Notice of Denial - shall mean the notice provided to the household when it is ineligible, not
qualified or is no longer qualified.
Plan - shall mean this Administrative Plan (also referred to as The Plan).
Public Housino Aaencv - shall mean any State, County, municipal or other government entity or
public body (or agency or instrumentality thereof) that is authorized to engage in or
assist in the development or operation of housing for very low, low, or moderate income
households.
Qualified Household - A person or household whose total household income does not exceed
the limits established by the Plan and who have provided documentation as required
herein to demonstrate he, she or it is qualified to occupy a restricted unit.
RCHA - shall mean Riverside County Housing Authority.
Property - shall mean a multi -family or senior residential apartment complex, or any part
thereof, that is owned, operated or controlled by the Agency or Authority, including but
not limited to those properties listed in Exhibit A.
Property Manager - The manager assigned by the Manager for day-to-day operations for a
specific affordable residential property.
Rent - shall mean the amount charged as a fee for occupancy for a particular restricted unit
pursuant to Resolution HA-32 and categorized below:
Affordable Rent - shall mean rent calculated in accordance with Health and Safety Code
Section 50053 for a very low, low or moderate -income household. Affordable rent
shall include a reasonable allowance for utilities.
Maximum Rent - shall mean the maximum rental rate set for a particular type of unit at a
specific Property, without regard to utility allowance, based on a bi-annual market
survey. Such rate shall be adjusted in the non -surveyed year by the AMI
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RESOLUTION NO. HA-38
Administrative Plan Section 1 Definitions
percentage change as more particularly described in Resolution No. 32 adopted
August 24, 2006 or any amendments thereto.
Tenant Rent - Tenant Rent is the total monthly tenant payment to the Authority as
determined by certification, recertification, or outside assistance. Tenant Rent
may or may not be the total paid as Unit Rent for a particular unit.
Unit Rent - shall mean the total rent charged for a particular Agency or Authority owned,
operated or controlled unit, including those amounts accepted from a third party
for the purposes of rental assistance or housing expense.
Rent Burdened - shall mean a household that is paying more than thirty (30%) percent of
household income for rent and utilities.
Restricted units - shall mean an affordable housing unit that is owned, operated or controlled by
the Agency or Authority.
Senior - shall mean a person who is at least 55 years of age or older.
Tenant - shall mean a person or household that has signed a residential lease to occupy or is
currently occupying a restricted unit.
Title 25 - shall mean Title 25 of the California Code of Regulations Section 6910, et seq., as it
pertains to income and household size for households whose income is very low, low or
moderate, as may be amended from time to time.
Unusual expenses - shall mean amounts paid by the household for the care of minors under 13
years of age or for the care of disabled or handicapped family household members, but
only where such care is necessary to enable a family member to be gainfully employed,
and the amount allowable as unusual expenses shall not exceed the amount of income
from such employment.
Utilities - shall include electricity, gas, other heating (hot water heat), refrigeration and cooking
fuels not paid by the Agency or Authority. Utilities may include water, trash and sewer if
not paid by the Agency or Authority. Telephone, Cable, Digital Services and Internet
Connection costs are not included as utilities.
Utility Allowance - The amount equal to the estimate established by the RCHA under Part 965
of the Code of Federal Regulations of the monthly cost of a reasonable consumption of
such utilities and other services for the unit by an energy -conservative household
consistent with the requirements of a safe, sanitary, and healthful living environment
applicable for each unit type and equipment. See Exhibit C.
Veteran - A person who has served in the active military or naval service of the United States at
any time and who shall have been discharged or released there from under conditions
other than dishonorable.
Very Low Income Household - shall mean persons and families meeting the income
qualification limits set forth in Califomia Health and Safety Code Section 50105 and Title
25 of the California Code of Regulations Section 6910, et seq., as the case or context
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RESOLUTION NO. HA-38
Administrative Plan Section 1 Definitions
may require, as such statutes and regulations may be amended from
provided, however, that such income is at least 20 percent of AMI.
Wait List Eliaible Households - shall mean persons and families who have
documentation and/or information required demonstrating that they meet
eligibility requirements to be placed on a waiting list. (See Section 3.3)
time to time;
provided the
the minimum
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RESOLUTION NO. HA-38
Administrative Plan Section 2 About The Plan
Section 2. ABOUT THE PLAN
Section 2.1 PURPOSE OF THE PLAN. The purpose of the Administrative Plan (the
Plan) is to establish program guidelines, policies and procedures as they pertain to
Agency/Authority owned, operated or controlled properties. This plan serves as the
management plan for the rental, improvement, preservation, maintenance and affordability of
Agency/Authority restricted units.
Section 2.2 APPLICABILITY OF THE PLAN. The Plan shall apply to all members of
interested households, wait list eligible households, qualified households, applicants and
tenants applying for or residing in properties identified in Exhibit "A" and any others that may be
controlled by the Agency or Authority from time to time. Unless otherwise specified in the
Federal or State funding guidelines, the processes outlined herein shall also apply to the
tenants occupying an Authority unit who receive Federal or State funding either directly or
indirectly. Federal and State laws shall prevail in the event the policies and processes set forth
herein are inconsistent with any existing or enacted applicable law.
Section 2.3 ADMINISTRATOR OF THE PLAN. The administrator of the Plan shall be
the Palm Desert Housing Authority regardless of funding source or ownership of the restricted
units. The Executive Director of the Authority shall have the authority to implement and
administer the Plan in accordance with the terms herein. In matters where the Authority has
discretion, waivers of existing policy shall be determined by the Executive Director or his or her
designee. It is understood that references to either the Agency or the Authority in the Plan shall
mean both entities unless clearly stated otherwise.
Section 2.4 FISCAL RESPONSIBILITIES. Before the beginning of each fiscal year or
as soon as possible after an acquisition of property, the Authority Board will adopt the property
budget. The budget will include a projection of revenue and all expenditures including
professional property management fees prior to being expended. A written request to the
Finance Director of the City will be required to 'carry over' and unused capital and replacement
expense budget amounts from a prior year. The Authority will follow procurement procedures in
accordance with applicable law.
Section 2.5 EQUAL OPPORTUNITY. It is the policy of the Agency, the Authority and
it's agents to comply fully with ali federal, state, and local anti -discrimination laws, including but
not limited to Title VI of the Civil Rights Act of 1964; Title VIII and Section 3 of the Civil Rights
Act of 1968 (as amended by the Community Development Act of 1974); Executive Order 11063
as strengthened by Congress in 1992; the Fair Housing Act of 1968, as amended; the Age
Discrimination Act of 1975; the Americans with Disabilities Act (ADA) of 1990; and the U.S.
Department of Housing and Urban Development regulations goveming fair housing and equal
opportunity; and any legislation protecting the individual rights of residents, applicants or staff
which may be subsequently enacted.
It is the Authority's policy to post required notices in conspicuous, public locations
throughout the property as required by such notice.
It is the Authority's policy to ensure meaningful access to limited English proficient (LEP)
persons. The Authority may translate certain documents related to the Plan as well as those
required by law to assist persons with LEP. Notwithstanding this provision, the English version
of all documents signed by the tenant will govem. Reasonable, necessary steps will be
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RESOLUTION NO. HA-38
Administrative Plan Section 2 About The Plan
established by the Manager in order to make certain that no eligible person has their assistance
denied, decreased or terminated simply because they face challenges communicating in
English.
Section 2.6 PROPERTIES. Properties include those properties currently operated by
the Authority, listed in Exhibit "A" as well as any property or development that comes under the
direction, control or is acquired by the Agency or Authority. Each of the properties has its own
design, decor, personality and sense of community. Each of the properties may from time to
time have resident programs or outside services including coin operated laundry facilities, health
screenings, low cost immunizations, or licensed childcare facilities. Services vary by location
and are provided by an outside service provider qualified to offer such services and are not
contracted for by the Authority or the Manager. Information on these outside services may be
obtained from the Manager. Those properties designated as senior serve only elderly
households. All other properties operated by the Authority are to be open and made available
to all qualified households.
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RESOLUTION NO. HA-38
Administrative Plan Section 3 Tenant Selection Waiting List Procedures
Section 3. TENANT SELECTION AND WAITING LIST PROCEDURES
The Authority has found that demands for its affordable rental housing exceed supply. In order
to identify households that have interest in restricted units, waiting lists will be established for
each property as herein described. Wait List Eligible Households will be assigned a position on
the waiting list by income category and household size.
Section 3.1 WAITING LIST INTEREST REGISTRATION FORM. All Interested
Households must complete an interest registration form referred to as a "Guest Card". The
purpose of the form is to allow the Authority to determine placement on the waiting list based on
the information provided by the Interested Household. Interest registration forms will be
accepted by phone, by mail, by physical delivery to the individual property management office.
Section 3.2 ESTABLISHMENT OF WAITING LISTS. Waiting lists will be maintained
for each property for each Income Category at or below 120% of the County median. Waiting
lists for transfers will also be maintained for each property in accordance with this Section 3.
Section 3.3 ELIGIBILITY FOR WAITING LIST. In order for an Interested Household
to become a Wait List Eligible Household and be placed on the waiting list, the Interested
Household must meet income eligibility requirements based on the AMI for Riverside County.
The Interested Household will also be required to meet additional permissible criteria
established by the Authority pursuant to Title 25 that include but are not limited to the following:
Section 3.3.1 Must provide income and assets for all household members over
the age of 18 (except for Live -In Aides), which in aggregate does not exceed Maximum
Household Income.
Section 3.3.2 Must provide names and ages of all household members.
Section 3.3.3 Must disclose any allowable preferences at time of interest.
Section 3.3.4 Current address and contact information.
Section 3.4 PLACEMENT ON THE WAITING LIST. All Wait List Eligible Households
will be placed on the appropriate affordable waiting list according to allowable preferences,
current income, and in the date/time order in which applications are received. Wait List Eligible
Households must update the information provided to the manager as necessary during the wait
list period in order to remain a Wait List Eligible Household.
Section 3.5 NOTIFICATION OF AVAILABLE UNIT. Once the Manager identifies a
restricted unit that will become available, Wait List Eligible Households will be notified by U.S.
mail and upon request, telephone and will be given 10 days from the date of mailing of notice
to respond to the Manager. Wait List Eligible Households will be notified by telephone (as a
courtesy) if only a telephone number is provided. Failure of the Wait List Eligible Household
to respond within the above time frame above will result in removal from the waiting list. In
accordance with this Section, it is the Wait List Eligible Household's responsibility to keep the
waiting list information current at all times. In the event contact is not possible due to insufficient
or out of date information on file, the Wait List Eligible Household will no longer be deemed
'eligible' and will be removed from the waiting list without further notice.
Management and Operations - Rental Units Effective 7-1-08
10
RESOLUTION NO. HA-38
Administrative Plan Section 3 Tenant Selection Waiting List Procedures
Section 3.6 NOTIFICATION BY WAIT LIST ELIGIBLE HOUSEHOLD OF INCOME
OR HOUSEHOLD CHANGES. During the wait list period, any changes to the information
provided by the Wait List Eligible Household must be provided to the property manager of the
individual property to ensure its placement on the waiting list under the correct income category.
At the time the updated information is provided, if the revised household income changes the
income category for the Wait List Eligible Household but remains under 120% of the AMI, the
household will remain 'eligible' but will be placed at the 'bottom' of the new income category list
and notified of the change.
Section 3.7 WAITING LIST MAINTENANCE AND NOTIFICATION OF CONTINUED
INTEREST. Applicants on the waiting list shall confirm every two years that all information is
current and timely. The Wait List Eligible Household must notify the individual property
management office within 10 calendar days (but not more than 60 calendar days) prior to the
two-year anniversary of placement on the list, that the household wishes to remain on the list
(continued interest). Failure to notify the property management office within the time frame will
result in removal from the waiting list. The Wait List Eligible Households will not be removed
from waiting list unless: the household has been on the waiting list for two years and has not
declared its continued interest in the program; the household fails to respond to a written
request for information; the household fails to keep the information current making contact by
the property management office not possible; the household misses a scheduled appointment
without prior notification to reschedule; the household requests in writing that the household's
name be removed; the household's income or family size has exceeded the limits of the
program; or any information or documentation that deems a Wait List Eligible Household to be
ineligible (includes the lack of documentation proving eligibility).
Section 3.8 ALL UNITS ARE AFFORDABLE. No units owned or operated by the
Agency or Authority will be intentionally rented to families above moderate income as defined
herein. In the event units are no longer required to be affordable, then the units that are
identified as above moderate income, will be rented on a first come, first served basis
regardless of income and family size, at the maximum rent as established by the Authority
Resolution No. HA 32. Policies of the Plan apply to all tenants regardless of income or family
size.
Section 3.9 PREFERENCES. Each Wait List Eligible Household will be placed on the
applicable affordable waiting list according to allowable preferences. Such preferences must be
disclosed at such time as the interested Household has completed the interest registration form
or upon eligibility for said preference, whichever occurs first.
Section 3.10 SELECTION FROM THE WAIT LIST UPON UNIT AVAILABILITY.
Notwithstanding Section 3.10.4 herein, when a vacancy occurs, a Wait List Eligible Household
will be selected to apply as an Applicant for tenancy in the following manner: first from the
appropriate income waiting list that satisfies the property's Income by Unit Allocation, then by
household size appropriate for the unit in accordance with Authority Resolution HA-22.
The household income of an Applicant at the time a restricted unit becomes available
will be used to determine the appropriate income category for the Applicant. If at the time a
restricted unit becomes available, the Applicant's income is different than the waiting list income
category they are selected from, they will be returned to a 'Wait List Eligible Household' status
and placed on the appropriate income category waiting list in accordance with the waiting list
procedures. The household will be placed at the 'bottom' of the new income category list and
notified of the change.
Management and Operations - Rental Units Effective 7-1-08
11
RESOLUTION NO. HA-38
Administrative Plan Section 3 Tenant Selection Waiting List Procedures
If there are no Wait List Eligible Households in the appropriate income category, the next
Wait List Eligible Household will be selected from the next lower income category.
Upon being selected to apply for tenancy the Applicant will then be required to complete
the application process to determine whether they are a Qualified Household under the Plan
as more particularly described in Section 4 and 5.
Section 3.10.1 Property Income Composition and Income by Unit Allocation.
From time to time the Authority may modify the tenant income composition of the
property so as to not concentrate a higher percentage of one income level at one
property. The Authority will select tenants by income in a manner to ensure decent, safe
and sanitary housing and create a suitable living environment that fosters economic and
social diversity in the tenant body as a whole by preparing an allocation for this purpose
(Income by Unit Allocation).
Section 3.10.2 Unit under/over utilization. To avoid overcrowding and prevent
underutilization of restricted units, households will be selected in accordance with
Agency Resolution No. 484, Authority Resolution No. HA-22, the "Policy on Occupancy
Standards."
Section 3.10.3 Offer and Acceptance of a Restricted Unit. Once an Applicant is
deemed a Qualified Household, the household will be offered an available restricted unit
appropriate for the household composition. The Qualified Household has an option to
accept or decline the restricted unit, one time, without any effect on its position on the
waiting list. A Qualified Household that declines more than one restricted unit will be
removed from the waiting list, except to the extent the Qualified Household declines due
to a disability or other reasons protected by law.
The Authority will take into consideration the needs of the individual household's
based on family composition and Fair Housing guidelines when identifying restricted
units that become available to the selected household.
Upon acceptance of the restricted unit, the Qualified Household will be notified,
by telephone and/or in writing of the anticipated date the restricted unit will be available
for occupancy.
Section 3.10.4 Unit Availability and Transfers. The type of unit that becomes
available will determine whether the next Wait List Eligible Household is selected or
other special accommodation is made including an existing tenant transfer. Emergency
Transfers will have first priority. Disabled Person Accommodations, Required transfers
and Medical transfers will have priority in that respective order. Requested transfers will
be added to the bottom of the appropriate waiting list unless the request is being
considered both by management and the tenant for purposes of mutual benefit to the
parties.
3.10.4.a. Emeraencv Transfer: A transfer of an existing tenant that
is necessary due to an emergency condition. Emergency conditions are
generally life safety issues that require immediate vacation of the restricted unit.
Management and Operations - Rental Units Effective 7-1-08
12
RESOLUTION NO. HA-38
Administrative Plan Section 3 Tenant Selection Waiting List Procedures
3.10.4.b. Disabled Person Accommodation: A reasonable
accommodation made in accordance with the Americans with Disabilities Act,
Section 503 of the Rehabilitation Act of 1973, the Fair Housing Act or applicable
state disability law.
3.10.4.c. Reauired Transfer: A transfer that is necessary when a
tenant's unit is no longer suitable in accordance with the Authority 's occupancy
standards.
3.10.4.d. Medical Transfer: A transfers that is necessary when a
tenant provides a verifiable medical reason for such transfer.
3.10.4.e. Reauested Transfers: A transfer that is requested by an
existing tenant for reasons of benefit to the tenant alone other than the reasons
in Sections 3.10.4 a. through d. above.
Section 3.11 Conflicts Prohibited. No person who is employed by the Authority, the
Agency or the City and who exercises functions or responsibilities with respect to the
Properties or programs governed by this Plan, or any person with business or family
relationships with such a person, may, during the period of employment and for one year
thereafter, apply for or occupy a restricted unit in the Properties or obtain any other benefit
under the programs govemed by this Plan.
Management and Operations - Rental Units Effective 7-1-08
13
RESOLUTION NO. HA-38
Administrative Plan Section 4 Applications and Household Qualifications
A
Section 4. APPLICATIONS AND HOUSEHOLD QUALIFICATION ...
Once a Wait List Eligible Household is selected as an Applicant in accordance with Section 3,
the Applicant must submit a completed application in the form acceptable to the Manager that
includes the requirements, documentation, verifications, authorizations and certifications
required by this Section.
Section 4.1 APPLICATION. The completed application will require that the Applicant
provide the following:
Section 4.1.1 Contact Information. Current address and contact information for
the Applicant.
Section 4.1.2 Income. Income information for all household members over the
age of 18 (except for Live -In Aides), which includes but is not limited to tax retums, pay
stubs, bank statements, unemployment earnings statements, and disability or social
security eamings statements.
Section 4.1.3 Assets. Asset information for all household members over the
age of 18 (except for Live -In Aides) which includes but is not limited to any interest in
real property other than a primary residence, savings accounts, stocks, bonds, and other
forms of capital investments.
Section 4.1.4 Affordable Requirements. Must provide necessary documentation
to verify affordable criteria has been met by all household members in accordance with
Section 4.3.
Section 4.1.5 Applicant Lease Requirements. Must provide necessary
documentation to verify applicant lease requirements have been met by all household
members in accordance with Section 4.2.
Section 4.1.6 Identification. All members of the household must provide proof of
identification, birth documents for each family member, a current driver's license, or
equivalent, for copying.
Section 4.1.7 Consent Verification Forms. Authorization and/or signed
consent forms to verify or obtain income, assets, tenant history, background checks
(including criminal) and credit reports for all household members over the age of 18. All
household members who authorize release of information or background checks have
the right to privacy in accordance with federal law.
Section 4.1.8 Application Fee. One $30.00 non-refundable application fee is
required for each Applicant except as provided in that certain Stipulation for Entry of
Judgment, Riverside County Superior Court Case No. INDIO 51124.
Section 4.1.9 Other Information. Any other information deemed necessary by
the Authority to determine eligibility.
Management and Operations - Rental Units Effective 7-1-08
14
MO
.r
RESOLUTION NO. HA-38
Administrative Plan Section 4 Applications and Household Qualifications
Section 4.2 APPLICANT LEASE REQUIREMENTS. The following lease requirements
will apply to all members of Interested Households, Wait List Eligible Households, and
Applicants:
Section 4.2.1 Age Reauirements. Lease holders) must be 18 years or older.
All occupants 18 years or older (except for Live -In Aides) must sign the lease for the
restricted unit and comply with all requirements of the Plan.
Section 4.2.2 Income HistorvNerification. Except for retired persons, Disability
Program Participants or other persons receiving similar governmental assistance or
lease holder(s) must be employed by current employer for at least one full year or have
been employed with prior employer for a minimum of one full year and must provide one
month of pay stubs for income verification.
Section 4.2.3 Self -Employment. Lease holder(s) that are self-employed must
provide copy of previous year's personal tax retums and copies of personal bank
statements for the three months prior to date of the lease.
Section 4.2.4 Lease Income Requirement. Notwithstanding income
requirements in Section 4.3.1 income must be at least 2 '/z times the rental rate for the
restricted unit in order to be considered for occupancy.
Section 4.2.5 Rental History. Must provide 1 to 3 years of verifiable rental
history from a property management company, real estate company or mortgage
company. Private owner history will be accepted only if proof of payment can be
fumished, i.e. canceled checks.
Section 4.2.6 Credit Reauirements. Credit should be in good standing, with no
outstanding judgments. Bankruptcies must be re-established for two years with strong
employment and rental history. Bankruptcy must not include foreclosure on a home or
amounts due from prior apartment rental.
Section 4.2.7 Criminal Background. A state and nationwide criminal
background check will be conducted for every household member over 18, to ensure
that applicants meet minimum criteria in accordance with Exhibit B. The Authority has a
zero tolerance policy for drug -related activity and violent criminal activity. Any conviction
for criminal, violent behavior or drug activity is grounds for denial. Applications will also
be denied for any activity that could prove to be detrimental to the health and safety or
right to peaceful enjoyment of the other tenants.
Section 4.3 AFFORDABLE QUALIFICATION REQUIREMENTS. All households
must meet the affordable qualification requirements listed in this section as well as those
requirements listed under the Applicant Lease Requirements section of this Plan in order to
become a Qualified Household under this Plan.
Section 4.3.1 Household Income Criteria. Households applying for tenancy in a
restricted unit must have a household income (not including that of Live-in Aides) of not
less than twenty percent (20%) of the AMI and not more than one hundred twenty
percent (120%) of the AMI. Household incomes will be categorized as very low, low, or
moderate pursuant to the definitions applied herein.
Management and Operations - Rental Units Effective 7-1-08
15
RESOLUTION NO. HA-38
Administrative Plan Section 4 Applications and Household Qualifications
Section 4.3.2 No Ownership in Real Property or Mobilehomes. No intended
occupant of the restricted unit may have owned real property that includes a habitable
dwelling unit within the last two years. The only allowable exception is where the
applicant has filed court documents for dissolution of marriage or legal separation. Proof
of the courts disposition as to the habitable dwelling unit will be required upon receipt by
applicant. Proceeds from the sale of real property will be considered as part of the
household's income pursuant to Title 25.
Section 4.3.3 Certification And Recertification Of Eliaibilitv. Applicants and/or
Tenants must agree to provide the documentation prior to lease signing and again prior
to lease renewal to certify that the tenant household is eligible within these guidelines.
Section 4.3.4 Proof Of Income. Proof of income is required of all occupants
over the age of 18 (except for Live -In Aides].
Section 4.3.5 Chanaes In Income. Applicants and existing tenants must agree
to notify management of any changes in income of more than 25% of certified income.
Section 4.3.6 Primary Residence Requirement. Applicant must agree that the
restricted unit will be the primary and sole residence of all occupants listed on the lease
agreement.
Section 4.3.7 Other Housina Assistance. Any intended occupants or
households receiving other housing assistance must disclose the source and amount at
time of application or immediately upon receipt of such assistance whichever occurs
first. Tenant rent will be adjusted accordingly. Households covered by this section will
follow the same policies and procedures to be placed on the wait list of affordable
housing. Households covered by this section will be qualified based on the affordable
criteria of the assistance provider but will be subject to the remainder of the Plan
including Sections 5 and 6.
Section 4.4 CREDIT CHECKS. BACKGROUND CHECKS. AND DOCUMENTATION
VERIFICATIONS. Subject to the requirements of this Section, all household members over the
age of 18 will be required to sign the documents below in order for the Manager to complete a
review of the requirements of this Section.
Section 4.4.1 Applicant Certifications and Verifications:
4.4.1.a. Authorization for Release of Information Form;
4.4.1.b. Application and/or Tenant Income Certification;
4.4.1.c. Certification that all prospective household members over the
age of 18 have read and understand the eligibility requirements in this Plan;
4.4.1.d. Certification that all information is true and complete, that all
changes in income and/or household composition will be reported, that all relevant prior
housing assistance has been reported, and that the restricted unit will not be a duplicate
residence, and acknowledging the potential for criminal and administration actions for
false information;
Management and Operations - Rental Units Effective 7-1-08
16
RESOLUTION NO. HA-38
Administrative Plan Section 4 Applications and Household Qualifications
4.4.1.e. Release of information at current or prior addresses for rental
verification(s);
4.4.1.f Certification that no child support income is received or, for those
who have an open case with Riverside County Child Support Services, certifying that all
income from Child Support has been disclosed;
4.4.1.g. Verification that all Alimony/Family Support has been disclosed,
when applicable; and
4.4.1.h And any other certification or verification form deemed necessary
by the Manager to satisfy a requirement of this Plan.
Section 4.4.2 Credit reports and background checks will be obtained for every
family member aged 18 years or older in accordance with Exhibit B. Information
provided in such reports will be used in determining eligibility for a restricted unit and any
one or more of the following findings for any of the intended occupants will result in the
denial of the rental application or continued tenancy:
4.4.2.a Amounts owed to any Public Housing Authority, Federal, State or
Local housing assistance program.
4.4.2.b Fraud in connection with any Public Housing Authority, Federal,
State, or Local housing assistance program.
4.4.2.c An eviction from any Agency property, Authority property, Public
Housing Authority, a housing unit deemed 'affordable' in the City, or property by which
the Agency, Authority or Public Housing Authority has or had control at the time of
tenancy.
4.4.2.d An eviction from any rental housing.
4.4.2.e Any conviction for activity that would be a violation of the crime -
free, drug -free housing policy of the Manager.
4.4.2.f A person who is subject to a lifetime registration requirement
under a Federal, State or County sex offenders' registration program. Due to the
location of restricted units near schools and playgrounds, a person subject to a
registration requirement for a stated period of time will be denied during such registration
period.
4.4.2.q Falsification of identification (includes but is not limited to: birth
certificates, govemment issued identification or documents, identification cards or
licenses, social security numbers or cards).
4.4.2.h Falsification or concealment of income, assets or documentation
for the purpose of obtaining assistance.
4.4.2.i False statements or willful omissions made at any time during
eligibility, qualification, the application process, or subsequent leasing and tenancy for
the purpose of obtaining assistance.
Management and Operations - Rental Units Effective 7-1-08
17
RESOLUTION NO. HA-38
Administrative Plan Section 4 Applications and Household Qualifications
Section 4.5 ADDITIONAL DOCUMENT SUBMITTAL. Once the application has been
submitted, any additional documents required by the Manager, must be submitted within ten
(10) days or ten (10) days from the date the additional documents were requested whichever is
later. If the Eligible Household is unable to obtain documents within specified time frame, an
extension of ten (10) days may be requested. Failure of the household to provide, obtain or
authorize necessary documentation or background checks will be cause for the application to be
denied. After a denial pursuant to this section, the household would be required to contact the
property manager and request that it be added to the bottom of the appropriate waiting list as an
Interested Household.
Section 4.6 APPLICATION ACCURACY. All information in the completed application
is required to be as accurate as possible to prevent any discrepancies and/or cause a denial of
application. This includes any requirements in this Section or the Plan.
Section 4.7 APPLICATION APPROVAUDENIAL. Upon receipt of a completed
application, the Manager will process the application including verifications of income(s), assets,
tenant histories, background checks and credit reports. Upon satisfactory review of all
documentation required by this Section, the Applicant will be notified via mail of approval for
tenancy. If the application is approved, the household shall be deemed a Qualified Household.
If the application is denied, the applicant shall receive written notice of ineligibility including the
reasons for the denial, and shall have the right to appeal through the Grievance process in
accordance with Section 8.
Management and Operations — Rental Units Effective 7-1-08
18
RESOLUTION NO. HA-38
Administrative Plan Section 5 Leasing Policies and Procedures
Section 5. LEASING POLICIES AND PROCEDURES
The Authority operates the restricted units with leasing standards that will ensure the continued
success of our affordable programs as well as comply with fair housing laws. The Authority and
its representatives, including management company personnel, will not discriminate against any
person on the basis of race, creed, color, sex, religion, national origin, familial status, sexual
orientation, political beliefs, disability or handicap. Prior to admission into a unit, all adult
household members that will be residing in the unit must sign a lease.
Section 5.1 RESIDENTIAL LEASE AND ADDENDUMS. Once an Applicant becomes
a Qualified Household, a residential lease will be signed by the household members required
under Section 4. The residential lease may include addendums that satisfy the requirements of
this Section and will be considered a part of the residential lease. No tenant will occupy a unit
without an executed residential lease. Only at such time as the lease is fully executed will it
become enforceable.
The residential lease will include the following information:
Section 5.1.1 Effective Dates or Term of the Lease
Section 5.1.2 Parties to the Lease: all occupants listed and designated as adults
or minors
Section 5.1.3 The unit location or apartment number
Section 5.1.4 The maximum occupancy
Section 5.1.5 The terms including but not limited to: the rental rate and date
due, late charges, returned check charges, methods of payments, location where rental
payments are accepted, prorations, deposit requirements and allowable uses, cable
cost, gate access, utility payment requirements or adjustments, assigned parking space
designations and any rent incentives in effect.
Section 5.1.6 The policies of the property as updated from time to time, also
known as the House Rules and Regulations, will include but not be limited to:
Noise Personal property responsibility
Waterbeds Liabilities
Housekeeping Cnme/drug free housing
Plumbing Use of patio/balconies
Damage Appliance agreements
Vehicles and vehicle parking Satellite dish and/or antennas
Security Pet or Companion Animal Policy
Lockout policy Absences from the restricted unit in
Guest and Visitor occupancies excess of three (3) weeks including
Amenity Area guidelines vacations, military duty. medical
Apartment condition, alterations, conditions or to care for a family
and damages member not residing at the unit
Subletting. Assigning. Subleasing due to serious illness
Unit inspections
Management and Operations — Rental Units Effective 7-1-08
19
RESOLUTION NO. HA-38
Administrative Plan Section 5 Leasing Policies and Procedures
Tenants and all members of the household over the age of 18 will be required to acknowledge
receipt of such Rules.
The Manager will notify tenants of any violations of property rules, regulations and all other
violations of tenant leases in writing, and where applicable noticed in accordance with
applicable law covering such a violation.
Section 5.1.7 The policies and regulations regarding notices for vacating.
Section 5.1.8 The policies with regard to condemnation.
Section 5.1.9 The policies regarding attorney's fees and costs.
Section 5.1.10 Notice of applicable laws, i.e., Megan's law, Lead -Based Paint,
Mold, etc.
Section 5.1.11 Policies imposed as a part of participating in the Authority's
affordable housing program, if applicable (i.e., annual recertification requirements).
Section 5.1.12 Policies on Maintenance and entry to restricted units, smoke
detector/alarm responsibilities, and definitions of normal wear and tear.
Section 5.1.13 Policies on Standard Maintenance and Emergency Repairs.
Section 5.1.14 Policies on Insurance for Renters and Personal Property.
Section 5.1.15 Signatures of Tenant (and all members required to sign) and
Owner or Owner's Agent.
Section 5.2 LEASE DEPOSITS. Balance of deposit, move -in prorates and the first
full month of rent must be in the form of a money order or cashier's check.
Section 5.3 LEASE PAYMENTS AND LATE CHARGES. All payments for rent and
late charges will be paid at a location slated in the Residential Lease.
Section 5.3.1 Rent is Due on the 1" of each month.
Section 5.3.2 Rent is late after the close of business on the 5th at 5:00 p.m. PST
unless otherwise provided in the lease agreement.
Section 5.3.3 Late fees will be imposed at 5:01 p.m. PST on the 5`h of each
month.
Section 5.3.4 All payments of rent, late charges, attorneys fees, cable or any
other payments made to management offices are to be made by personal check*,
money order, or cashier's checks directly to the management office. NO CASH
Management and Operations - Rental Units Effective 7-1-08
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RESOLUTION NO. HA-38
Administrative Plan Section 5 Leasing Policies and Procedures
PAYMENTS FOR RENT WILL BE ACCEPTED except for a Three (3) Day Pay or Quit
payment.
Section 5.3.5 Payments will be accepted at the location stated in the residential
lease, unless notified in writing by the Manager of an altemate acceptable location ten
(10) days prior to rent due date.
"Personal checks will be accepted so long as there have been no checks returned for non -sufficient funds in the
previous 12 months.
Section 5.4 LEASE AMENDMENTS. All amendments to leases must be in writing
and signed by both parties. Oral agreements or modifications will not be enforceable and shall
be void unless written and signed by both parties at the time of agreement.
Section 5.5 LEASE MODIFICATIONS. Lease modifications will be made to the
residential lease form as necessary to accommodate any changes of the affordable program,
clarification to policies or applicable laws.
Section 5.6 PRE -OCCUPANCY INSPECTION. An authorized representative of the
Manager and an adult member of the household will inspect premises prior to commencement
of occupancy. A move -in inspection form indicating conditions of premises will be made,
signed, and filed in applicant file.
Section 5.7 RENTAL RATES
Section 5.7.1 Setting Rental Rates. Rents will be established annually as set
forth in Resolution No. HA-32 adopted August 24, 2006, "Procedure for Setting Rental
Rates".
Section 5.7.2 Rental Rents Based on Standard Occupancy. Rents will be
established pursuant to California Law Health and Safety Code Section 50052.5 as it
relates to standardized occupancy based on unit size, which is one person in the case of
a studio unit, two persons in the case of a one -bedroom unit, three persons in the case
of a two -bedroom unit, four persons in the case of a three -bedroom unit, and five
persons in the case of a four -bedroom unit. Actual occupancies of each unit will be in
accordance with Resolution HA-22.
Section 5.7.3 Household Rent. Individual household rent shall be established
after compilation of all household members' sources of incomes, assets and allowable
deductions, and proper notification.
Section 5.8 MAINTENANCE AND ENTRY TO RESTRICTED UNITS
Section 5.8.1 Inspection The Manager or its agent or agents shall be allowed to
enter the apartment as provided by state law. Upon 24-hour notice, the Manager may
enter to inspect the condition of the premises and/or appliances therein. In the event of
Management and Operations - Rental Units Effective 7-1-08
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RESOLUTION NO. HA-38
Administrative Plan Section 5 Leasing Policies and Procedures
an emergency, an authorized representative of the Manager has the right to enter the
restricted unit without notice.
Section 5.8.2 Service Reauest It is the Tenant's responsibility to call in all
service requests to the property office location. Tenants must allow maintenance staff
permission to enter the restricted unit to perform a maintenance request in the event the
Tenant is not home or schedule an appointment during the maintenance hours Monday
through Friday, between 9:00 a.m. and 5:00 p.m. All service request response will be
within a 24-hour period.
Section 5.9 LEASE RENEWALS Leases under consideration for renewal by the
Manager must be renewed prior to the stated expiration of the residential lease or the tenant
reverts to a month -to -month tenancy at the maximum rental rate for the restricted unit.
Leases under consideration for renewal by the Manager for tenants that were previously
deemed a Qualified Household must recertify their eligibility status annually in accordance with
Section 6 below.
Section 5.10 NO SUBLETTING The leases shall prohibit subleasing of restricted units
in whole or in part.
Section 5.11 LIVE-IN AIDES A Live -In Aide will be allowed, provided he or she is
essential to the care and well-being of an elderly or disabled person who resides within a
restricted unit. The Live -In Aide will be subject to this Plan except where noted and will be
required to sign a consent for the purposes of a background check, proof of qualification, and
proof of employment as a live-in aide. The Live -In Aide will also acknowledge acceptance of the
terms of occupancy in a restricted unit. The addition of a Live -In Aide must not overcrowd the
unit as prescribed in the Occupancy Standards Resolution 484 and HA 22.
Section 5.12 PETS The leases shall require tenants to comply with the pet policy
attached as Exhibit D.
Management and Operations — Rental Units Effective 7-1-08
22
RESOLUTION NO. HA-38
Administrative Plan Section 6 Recertification Requirements
Section 6. RECERTIFICATION REQUIREMENTS
Section 6.1 REQUIRED ANNUAL RECERTIFICATION. Qualified Households with a
current lease will be required to recertify annually to ensure the household remains a Qualified
Household. Failure to recertify will result in the termination of tenancy.
Section 6.1.1 Recertification Appointments. The Manager will set appointments
with the tenant to bring in the necessary documentation for income and household
recertification. Manager will set the appointment with the tenant in advance of the lease
renewal date so as to give proper notice to the tenants of any rental rate adjustment. A
tenant that does not commit to an appointment with the Manager, does not show up for
an appointment, or does not provide all the proper documentation will be given notice of
discontinuation of assistance and return to the maximum rental rate at the end of the
lease term, but no later than 90 days from the date of the request for the appointment by
Manager.
Section 6.1.2 Recertification Documentation. The Manager will request the
necessary documentation for the purpose of recertifying the household as a Qualified
Household, including but not limited to:
Section 6.1.2.a Income information for all household members over the
age of 18 (except for Live -In Aides), which includes but is not limited to tax returns, pay
stubs, bank statements, unemployment earnings statements, and disability or social
security eamings statements.
Section 6.1.2.b Asset information for all household members over the age
of 18 (except for Live -In Aides), which includes but is not limited to any interest in real
property other than a primary residence, savings accounts, stocks, bonds, and other
forms of capital investments.
Section 6.1.2.c Must provide necessary documentation to verify
affordable criteria as listed in Section 4.3 have been met by all household members.
Section 6.1.2.d Must provide necessary documentation to verify applicant
lease requirements in Section 4.2.1 through 4 have been met by all household
members.
Section 6.1.2.e All members of the household must provide proof of
identification for copying.
Section 6.1.2.f Authorization and/or signed consent forms to verify or
obtain income, assets, identification and employment information for all household
members over the age of 18. All household members who authorize release of
information or background checks have the rights to privacy under federal privacy laws.
Management and Operations — Rental Units Effective 7-1-08
23
RESOLUTION NO. HA-38
Administrative Plan Section 6 Recertification Requirements
Section 6.1.2.q Any other information deemed necessary by the Authority
to determine eligibility.
Section 6.1.3 Annual Recertification Confirmation as a Qualified Household.
Upon receipt of all required recertification documentation required by this section, the
Manager will confirm that based on the documentation provided by the household that
the household remains qualified. In the event the household's income requires that the
income category of the household be changed in either direction, the Manager will adjust
the terms of the new lease to reflect the change in income category. (The Manager will
re -lease restricted units according to the income by Unit Allocation through vacancies to
accommodate the change in income of households during recertification.) In the event
that a household no longer can be deemed a qualified household after recertification, the
tenant will revert to a month -to -month tenancy at the maximum rental rate for the
restricted unit for a period of not more than six (6) months at which time, with proper
Notices having been given, will vacate.
Section 6.2 CIRCUMSTANTIAL OR INTERIM RECERTIFICATION. A circumstantial
or interim recertification may be conducted on a case -by -case basis when deemed necessary,
by Manager but only once during the term of an executed lease. Such recertification would
initiate a new anniversary date for the revised or amended lease. This review may occur for
either of the following reasons:
Section 6.2.1 Changes in Household Size. Any increase or decrease in
household size.
Section 6.2.2 Change of Household Income. Any increase or decrease in
household income in excess of twenty-five (25) percent.
Section 6.3 TEMPORARY RECERTIFICATION. Recertification may be done on a
monthly or quarterly basis upon declaration by a Tenant that the household income has
temporarily decreased due to unemployment or disability. Proof of unemployment or disability
will be required.
Section 6.4 ANNUAL INSPECTIONS. At least once annually, an inspection will be
conducted by the Manager to verify that the tenants occupying the restricted unit have
maintained the unit in good condition. Such inspections will be by appointment, but may or may
not require the tenant to be present.
Section 6.5 FALSE STATEMENTS AND WILLFUL OMISSIONS. False statements or
willful omissions made during the recertification process may result in denial of assistance or in
the recapture by the Authority of the rental assistance for the previous 12-month period.
Management and Operations - Rental Units Effective 7-1-08
24
RESOLUTION NO. HA-38
Administrative Plan Section 7 Termination of Tenancies and Move -Out Procedures
Section 7 TERMINATION OF TENANCIES AND MOVE -OUT PROCEDURES
Section 7.1 TERMINATION OF TENANCIES OTHER THAN BY EVICTION. The
procedures noted in this Section 7.1 do not apply to evictions.
Section 7.1.1 End of Lease Term. With proper notice, as described in this
section, the Manager or Tenant may terminate a tenancy at the expiration of the
residential lease without reason or cause.
Section 7.1.2 Durina a Lease Term. A tenancy may be terminated during a
lease term without the termination being deemed an eviction under the following
circumstances:
Section 7.1.2.a Death of the sole tenant of a unit.
Section 7.1.2.b By abandonment of the premises by the tenant as
determined in accordance with Civil Code section 1951.3.
Section 7.1.2.c By the determination by the Manager of tenant
ineligibility under this Plan.
Section 7.1.2.d By agreement of both the Manager and the tenant.
Section 7.1.3 Notices to Vacate for Termination of Tenancies Other Than by
Eviction. All notices will be given as provided for under California law.
Section 7.1.3a Tenant Notices to Vacate. Tenants providing a written
"Notice of Intent to Vacate" the manager must give 30 days written notice to the
Manager or as prescribed by current law, or as such law may be amended from time to
time.
Section 7.1.3b Management Notices to Vacate. When the Manager
provides a written "Notice of Termination of Tenancy", the Manager must give a 30, 60,
or 90-day notice to the tenant in accordance with applicable law. Under California law,
notices provided at the end of the lease term do not require reason or cause.
Section 7.1.4 Move -out Procedures. At such time as a tenant or Manager
provides a Notice to Vacate as detailed in this section, inspections may be requested
and will be conducted in accordance with CC §1950.5(f) as amended from time to time.
Section 7.1.4a Notice of Option to Reauest an Initial Inspection.
Tenants may request an initial inspection of their unit upon providing a 30-day vacating
notice to the Manager. All pre -inspections must be requested in writing by the tenant,
otherwise the Manager will not conduct one. Tenants may be present during any of the
inspections; however, the inspections may take place in the absence of the tenant.
Management and Operations - Rental Units Effective 7-1-08
25
RESOLUTION NO. HA-38
Administrative Plan Section 7 Termination of Tenancies and Move -Out Procedures
Section 7.1.4b Scheduling the Initial Move -out Inspection. A mutually
agreeable time and date will be attempted to schedule the initial inspection. It will not be
scheduled more than two weeks prior to the tenant vacating or the end of the lease date.
Scheduling should allow tenant ample time to perform repairs and/or cleaning
enumerated during the initial inspection. The Manager will give tenant at least 48 hours
notice of initial inspection.
Section 7.1.4c Opting Out of a Pre -Inspection. If the tenant does not
request a pre -inspection, the Manager will not conduct one. Upon the tenant vacating,
the Unit will be inspected to determine the work necessary to prepare the unit to market
and re -lease. Tenants are strongly encouraged to request an initial inspection.
Section 7.1.4d Inspection Exceptions. The Manager is not required to
perform an initial inspection if the tenant has been served with any form of eviction
notice because the tenant has failed to pay the rent, violated a provision of the lease or
the rental agreement, materially damaged the property, committed nuisance, or used the
property for an unlawful purpose.
Section 7.1.4e Inspection Findings. All corrections identified during
any pre -inspection or final inspection will be noted and a copy will be provided to the
tenant as an itemized statement specifying the repairs or cleaning that will be the basis
for deductions to the security deposit. Deductions cannot be taken for conditions caused
by normal wear and tear during tenancy or previous tenancies, or for cleaning rental unit
that is as clean as it was when the existing tenant moved in.
Section 7.1.4f Final Inspection. A final inspection will be scheduled at
the time of move -out. The final inspection will be made to note any remaining items not
addressed by the Tenant that are still in need of repair.
Section 7.1.5 Maintenance and Repairs Necessary Due to Impending Move -out.
Any corrections identified during an initial move -out inspection and noted on the itemized
statement may be corrected by the tenant by performing any required maintenance as
permitted during the period following the initial move -out inspection through the
termination of the tenancy in order to avoid deductions from the security deposit. The
tenant may not perform any repairs that are prohibited by the rental agreement or lease.
Section 7.2 TERMINATION OF TENANCY THROUGH EVICTION. This Section 7.2
covers eviction policies and reasons for commencing eviction proceedings.
Section 7.2.1 Reasons for Eviction.
Section 7.2.1a Violations of the Lease. Violations of any of the lease
terms may result in termination of the lease and eviction. These include but are not
limited to, violations of the crime -free, drug -free housing policy, disruptions of the
peaceful enjoyment of other residents in the community, any health and safety condition
Management and Operations - Rental Units Effective 7-1-08
26
RESOLUTION NO. HA-38
Administrative Plan Section 7 Termination of Tenancies and Move -Out Procedures
caused by the tenant, the nature of which jeopardizes the other residents of the
community.
Section 7.2.1 b Non-Pavment of Rent. Processes for non-payment of
rent and the procedures for filing an unlawful detainer will follow the procedures as
outlined in the Califomia Code of Civil Procedures and the Califomia Civil Code.
Section 7.2.1 c Misrepresentation of Eligibility Under the Plan. False
statements or willful omissions made for the purposes of obtaining or retaining a
restricted unit.
Section 7.2.2 Eviction Process.
Section 7.2.2a Eviction Notice. Once it has been determined that the
Manager will proceed with an eviction, the Manager will serve the tenant with a notice to
voluntarily vacate the rental unit within the specified time period.
Section 7.2.2b Verification of Occupancy. After the tenant's Eviction
Notice expires, the Manager will attempt to verify occupancy. If the restricted unit is still
occupied and no arrangements have been made to vacate, proceedings for a court
ordered eviction will commence. If the tenant has vacated, but has an outstanding
balance due for the tenancy or unit repairs and the security deposit is insufficient to
cover such costs, the Manager will attempt to collect for the balance due and use any
remedies available including court action. In the event there are sufficient monies
available within the security deposit to cover any amounts due from the tenant, the
deductions and/or refunds shall be made to the security deposit in accordance with CC §
1950.5 as amended from time to time.
Section 7.2.2c Unlawful Detainer. An unlawful detainer will be filed with
the superior court in accordance with California law. This assures the tenant the right to
a court hearing if the tenant believes that the Manager has no right to evict the tenant.
Section 7.3 REFUND OF SECURITY DEPOSIT. Security deposit refunds will be
processed in accordance with CC §1950.5 as amended from time to time.
Section 7.3.1 Notification of Itemized Security Deposit Disposition. After
inspection and assessment of the conditions of the vacated unit, and after completing
repairs or receiving the invoice/receipt, the Manager will notify the tenant of the security
deposit disposition within ninety (90) days. The Manager will mail or deliver a copy of an
itemized statement indicating the detailed charges against the security received and the
amount to be refunded, if any. Attached to the itemized statement to the tenant shall be
copies of invoices and charges incurred in order to clean or repair the unit.
Section 7.3.2 Tenant's Entitlement to Security Deposit. If tenant is not notified as to the
disposition of the security deposit within the required notification period in Section 7.3.1, the
tenant shall be entitled to one hundred percent (100%) of the original security deposit amount.
Management and Operations - Rental Units Effective 7-1-08
27
RESOLUTION NO. HA-38
Administrative Plan Section 8 Grievance Process
Section 8 GRIEVANCE PROCESS ..
Section 8.1 GRIEVANCE APPLICABILITY. This grievance procedure shall be
applicable to any Applicants and tenants of the Authority. Grievances that may be considered
under these procedures will include actions related to tenancy matters, but not including non-
payment of rent and other the matters governed by Section 7.2. Under no circumstance may a
Grievance be filed after issuance of any notice in accordance with Section 7.2.2. A copy of this
grievance policy shall be provided to all Tenants.
Section 8.2 GRIEVANCES. The tenant grievance process is not intended to replace
the normal interactions that will occur between tenants and the Manager, and is not intended to
be used prior to an issue first being raised with the Property Manager. Only when a tenant has
made all attempts to resolve a complaint may a complainant seek the following remedies
outlined in this process.
Section 8.2.1 Informal Grievance. Any grievance shall be presented to the
Property Manager either orally or in writing, within thirty (30) days after the grievance
arose so that the grievance may be discussed informally and hopefully resolved.
Section 8.2.1.a. The Property Manager shall meet with the complainant
within twenty-four (24) hours if possible, at which time the complainant may present oral
and written evidence or documentation. A written summary of this discussion, the
decision and the reasons for the decision will be prepared by the Property Manager
within five (5) days and a copy will be provided to the complainant, with a copy to be filed
in the complainant's file. The summary will include a decision and any steps that will be
necessary to resolve any grievances.
Section 8.2.1.b. If not resolved by Property Manager, Regional
Supervisor to meet with resident within seven (7) days of meeting with Property
Manager, at which time the complainant may present oral and written evidence or
documentation. Summary of the Regional Supervisor's decision and the reasons
therefor to be put in writing within five (5) days, copy to file and complainant.
Section 8.2.1.c. If not resolved by Regional Supervisor, Vice -President to
meet with complainant within fourteen (14) days of meeting with Regional Supervisor, at
which time the complainant may present oral and written evidence or documentation.
Summary of the Vice -President's decision and the reasons therefor to be put in writing
within ten (10) days, copy to file and complainant.
Section 8.2.2 Informal Hearing. If the complainant is not satisfied with the Vice -
President's decision, the complainant must submit a written request within ten (10)
calendar days after receipt of the summary from the Vice -President, at which time the
Management Company will arrange for an impartial, third party mediation service to hear
the matter within twenty-one (21) days. The complainant will be afforded fair due
Management and Operations - Rental Units Effective 7-1-08
28
RESOLUTION NO. HA-38
Administrative Plan Section 8 Grievance Process
process safeguards as prescribed by Fair Housing Laws, including but not limited to the
rights to present oral and written evidence and to be represented by an attorney.
Summary of the decision of mediation service to be provided to complainant and a copy
to the Authority.
Section 8.2.3 Unresolved Grievances. If the complainant is not satisfied with
the outcome of the process in Section 8.2.1 through 8.2.2, he or she may submit a
written request to the Executive Director within ten (10) calendar days after receipt of the
summary from the Mediator. The Executive Director shall review the request within ten
(10) days and determine whether the decision should stand, be revised or reviewed
further. The Executive Director shall be the final authority for purpose of interpretation of
the requirements of the Program, upon a written request for interpretation.
Management and Operations - Rental Units Effective 7-1-08
29
RESOLUTION NO. HA-38
Administrative Plan
EXHIBIT A
Exhibit A
PALM DESERT HOUSING AUTHORITY PROPERTIES
MULTI -FAMILY APARTMENTS
ONE QUAIL PLACE
72-600 Fred Waring Drive
DESERT POINTE
43-805 Monterey Avenue
NEIGHBORS
73-535 Santa Rosa Way
TAOS PALMS
44-830 Las Palmas Avenue
CALIFORNIA VILLAS
77-107 California Drive
LAGUNA PALMS
73-875 Santa Rosa Way
COUNTRY VILLAGE
42-455 Washington Street
PALM VILLAGE
73-650 Santa Rosa Way
SAGE CREST
73-775 Santa Rosa Way / 44-200 San Pascual
# Units Tone
384 (760) 568-9835
64 (760) 340-6945
24 (760) 836-1455
16 (760) 340-6945
141 (760) 345-0452
48 (760) 836-1455
66 (760) 568-9835
36 (760) 836-1455
14 (760) 674-1139
SENIOR APARTMENTS
LAS SERENAS
73-315 Country Club Drive
THE PUEBLOS
73-695 Santa Rosa Way
PUEBLOS EAST
73-697 Santa Rosa Way
CATALINA GARDENS
73-600 Catalina Way
CANDLEWOOD
74000 - 74002 Shadow Mountain Drive
LA ROCCA VILLAS
42-135 Golden Eagle Lane
150
15
4
72
30
27
(760) 773-9040
(760) 568-3640
(760) 568-3640
(760) 568-3640
(760) 568-3640
(760) 773-9040
Management and Operations — Rental Units Effective 7-1-08
30
RESOLUTION NO. HA-38
Administrative Plan
EXHIBIT B
Exhibit B
NON-EXCLUSIVE LIST OF REQUIRED AND PERMISSIVE BACKGROUND CHECK
INFORMATION BY TYPE OF FUNDING
SOURCE OF INFORMATION
INFO
Law Illegal Drug Use
enlacement
agencies
State
Federal
Government
Credit
Agencies
Drug Use that Interferes with
Health & Safety of Others
Sex Offenses
"Serous" cnmes
• murder, mayhem,
rape, burglary
• hate dimes
• offenses re firearms /
explosives
felonies involving
drugs, alcohol
• domestic violence
Juvenile Records
Arrests Not Resulting in
Conviction
Social Security Numbers
Citizenship / Residency Info
Income / family composition &
tax info. to verify eligibility
Investigative Consumer Report
• Credd History
• Character
• Reputation
• Personal
charactenshcs
• Mode of living
• Convictions
• Civil Actions
• Tax Liens
• Outstanding
Judgments
FEDERAL FUNDS INVOLVED
INVESTIGATION DISCLOSURE &
CONSENT
Required Housing Auth.
must require &
applicant must
consent
Required Housing Auth.
must require &
applicant must
consent
Required Housing Auth.
must require &
applicant must
consent
May obtain Must notify
applicant, it
basis for
denial
Prohibited
Prohibited
Required
Required
Required
May Obtain
May Obtain,
but only if
credit agency
has ver i led
Info within
30d of
disclosure
FEDERAL FUNDS NOr INVOLVED
INVESTIGATION DISCLOSURE &
CONSENT
May obtain Must notify
applicant, if
bans for denial
May obtain
May obtain
May obtain
N/A Prohibited
N/A Prohibited
Housing Auth May Obtain
must require &
applicant must
consent
Housing Auth. Prohibited
must require &
applicant must
consent
Housing Auth. Required
must require &
applicant must
consent
Housing May Obtain
Authority must
notify applicant
Housing
Authority must
notify applicant
May Obtain,
but only if
credit agency
has writhed
info within
30d of
disclosure
Must notify
applicant, if
basis for denial
Must notify
applicant, if
basis for denial
Must notify
applicant, if
basis for denial
N/A
N/A
Application
must indicate
disclosure is
voluntary
N/A. But. if
Housing Auth.
Has unsolicited
evidence that
applicant is
undocumented.
it must reject
the application
Housing Auth.
must require &
applicant must
consent
Housing
Authority must
notify applicant
Housing
Authority must
notify applicant
Management and Operations — Rental Units
31
Effective 7-1-08
RESSMINNelrf HA-38
' SOURCE OF
INFO
Public
Records
Obtained
From Other
Sources;
Interviews
with
Neighbors.
Friends &
Associates
INFORMATION
• Bankruptcies more
than 10y prior
• Civil judgments more
than 7y old
FEDERAL ELANDS INVDL VED
INVESTIGATION DISCLOSURE &
CONSENT
Prohibited N/A
Relevant background May Obtain
information
• Creditworthiness
• Credit standing
• Credit capacity
• Civil actions
• Convictions
• Tax Liens
• Outstanding
Judgments
• Character
• General Reputation
• Personal
characteristics
• Mode of Llvinc
Must notify
applicant if
basis for
denial.
Consent
recommended.
Exhibit 8
' FEDERAL FUNDS NOT INVOLVED
ANVESTIGATION 1 DfsCLosuRE 6
I CONSENT
Prohibited N/A
May Obtain
Must notify
applicant, if
basis for
denial.
Consent
recommended
In addition to credit reporting agencies, background check information may be obtained from
Westlaw, Lexis, DataQuick, Merlin, Choice Point, and similar reputable resources.
Management and Operations - Rental Units Effective 7-1-08
32
RESOLUTION NO. HA-38
Administrative Plan Exhibit C
EXHIBIT C
RCHA EAST RIVERSIDE COUNTY UTILITY ALLOWANCES
Housing Authority of the County of Riverside
Housing Allowances for Tenant Furnished Utilities and Other Services
Heat
(Air Conditioning
(Blower (Evap Coder / Heat Exchanger)
(Cooking AS / PROPANE
I IELECTRIC
'Other Electric (Lighting and Refrigeration)
Water Heating GAS / PROPANE
ELECTRIC
Water Service - Domestic Use
Water Service - Evap / Swamp Coder
Sewer
Trash
Refrigerator (if supplied by Tenant)
Stove/Range (if supplied by Tenant)
Effective: 07/05/2007 Locality: East County
Dwelling Unit Size
OBR 1BR 2BR 3BR 4BR
GAS / PROPANE $14 $20 $26 $31 $40
ELECTRIC $27 $37 j $48 $59 $75
$7 $10 $13 $16 $20
$1 $2 $2 $3 $4
$2 $3 $4 $5 $6
$5 $6 $8 $10 $13
$12 $14 $18 $22 $28
$6 $9 $11 $13 $17
$13 $18 $23 $29 $36
$14 $20 $25 $31 $39
$11 $15 $19 $23 $30
$20 $20 $20 $20 $20
$21 $21 $21 $21 $21
$4 $4 $4 $4 $4
$4 $4 $4 $4 $4
This chart is current from 07/05/2007 through 06/30/2008.
f13. / �.�L -w--�
Deanna Lorson, Managing Director
5BR 6BR
$48 $51
$85 $96
$23 $26
$4 $5
$7 $8
$15 $16
$32 $36
$20 $22
$42 $47
$45 $51
$34 $38
$20 $20
$21 $21
$4 $4
$4 $4
Management and Operations - Rental Units Effective 7-1-08
33
RESOLUTION NO. HA-38
Administrative Plan Exhibit D
EXHIBIT D
PET POLICY
PURPOSE
Section 1 Permitted Pets
Section 1.1. Elderly Households are allowed to keep common household pets in their
restricted unit in accordance with this Pet Policy, including one cat or one dog, or either one or
two birds, or fish in an aquarium. All pets must be registered with the Manager before being
brought onto the premises, and registration must be updated each year at annual re-
examination.
Section 1.2. Tenants with a Disability may keep a service or companion animal in
accordance with applicable disability laws. All service animals need to wear identifying gear
such as tags, harnesses, or capes when outside of the restricted unit.
Section 1.3. No vicious or intimidating animal or pet is to be kept on the premises (this
includes any animal whose bite is venomous or any animal that has previously bitten anyone).
Section 2 Required Fees and Payments
Section 2.1. The tenant will be responsible for all reasonable expenses directly related
to the presence of the animal or pet on the premises, including the cost of repairs and
replacement in the restricted unit, and the cost of animal care facilities if needed. These
charges are due and payable within 30 days of written notification.
Section 2.3 Service animals will not be charged a pet deposit, but the Tenant is liable
for any damage caused by the animal.
Section 2.4. For other animals, the Authority will charge a refundable pet deposit of
$200 for each pet.
Section 2.5. The Authority will refund the unused portion of the deposit to the tenant
within a reasonable time after the tenant moves from the property, or no longer owns or has a
pet present in the tenant's restricted unit, if the tenant no longer has the pet, an inspection of the
unit must be done to provide evidence that there is no damage to the restricted unit caused by
the pet.
Section 3 Limitations
Section 3.1. Authority's authorization for pet(s) will be given on a year -by -year basis.
Section 3.2. Except for service animals, no pet will be allowed if weight exceeds 25
pounds. The 25-pound limit is for the expected adult weight of the animal.
Management and Operations - Rental Units Effective 7-1-08
34
RESOLUTION NO. HA-38
Administrative Plan Exhibit D
Section 3.3. Fish aquariums must not exceed 15 gallons of water.
Section 3.4. All pets must be effectively restrained and under the control of a
responsible person when passing through a common area, from the street to the restricted unit,
etc. Dogs must be on a leash at all times when not in the rental unit.
Section 4 Registration
Section 4.1. Registration in accordance with Section 1.1 must include the following: A
certificate signed by a licensed veterinarian stating that the pet has received timely all
inoculations currently required by state and local laws; a picture must be provided at time of
registration; and the name, address and phone number of person designated responsible for the
pet in the tenant's absence.
Section 4.2. All animals or pets are to be spayed or neutered. If animals are not
spayed or neutered and have offspring, the tenant household is in violation of this rule.
Section 5 Sanitation Standards
Section 5.1. Any animal or pet waste deposited must be removed immediately by the
pet owner. Tenants will take adequate precautions to eliminate any animal or pet odors within
or around the restricted unit and maintain the restricted unit in a sanitary condition at all times.
Section 5.2. All animals or pets are to be fed inside the restricted unit. Feeding is not
allowed on porches, sidewalks, patios or other outside area.
Section 6. Potential Problems and Solutions
Section 6.1. Tenants will not permit any disturbances by their pet, which interferes with
the quiet enjoyment of other tenants; whether by loud barking, howling, biting, scratching,
chirping or other such activities.
Section 6.2. The Authority may enter the tenant's restricted unit to inspect the
premises when circumstances so warrant, to investigate a complaint that there is a violation,
and/or to check on a nuisance or threat to health and safety of other tenants.
Section 6.3. If the pet is threatened by the incapacitation or death of the owner (or by
extreme negligence), and the person designated pursuant to Section 4.1 is unwilling or unable
to care for the pet, the Authority may place the pet in proper facility for up to 30 days at the pet
owner's expense. If there is no other solution at the end of 30 days, the Authority may donate
the pet to a humane society. Cost of this professional care will be borne by the pet owner.
Section 6.4. Excluded from the premises are all animals and/or pets not owned by
tenants, except for service animals.
Management and Operations - Rental Units Effective 7-1-08
35
RESOLUTION NO. HA-38
Administrative Plan
Exhibit D
Section 6.5. The authorization for a household pet(s) may be revoked at any time
subject to the Authority's grievance procedure if the pet becomes destructive or a nuisance to
others, or if the tenant fails to comply with this policy.
Section 6.6. Violation of this Pet Policy by a Tenant is subject to: Mandatory removal
of the pet from the premises within 3 days of notice from the Authority; or if for a threat to health
and safety, removal within 24 hours of notice; or Lease termination proceedings.
Section 7 Indemnification by Pet Owner
Section 7.1. The Tenant shall indemnify, defend and hold harmless the Authority, the
Agency and the City from and against any and all claims, actions suits, judgments and demands
brought about by actions or damages caused by the Tenant's pet(s), guide animal, hearing
animal, assistance animal, seizure response animal, companion animal, or emotional support
animal. Any injury or damage to persons or property caused by Tenant's pet(s), guide animal,
hearing animal, assistance animal, seizure response animal, companion animal, or emotional
support animal shall be the liability of said Tenant. At the Tenant's discretion and expense,
Tenant is responsible for securing liability insurance for such purpose.
This policy is incorporated by reference into the Lease Agreement signed by the resident, and
therefore, violation of the above Policy will be grounds for termination of the lease.
Acknowledgement by Tenant
Management and Operations - Rental Units Effective 7-1-08
36
RESOLUTION NO. HA-38
Administrative Plan Exhibit E
EXHIBIT E
Housing Authority Zero Tolerance Policy
PURPOSE
It is the policy of the Authority that prohibited criminal activity will not be tolerated. "Prohibited
criminal activity" includes violent and drug -related criminal activity or any criminal activity that
threatens the health, safety or right to peaceful enjoyment of other residents or others in the
immediate vicinity in any housing property and/or program administered by the Authority. A
copy of this Zero Tolerance Policy shall be made available to all applicants and tenants in
Authority -administered programs.
POLICY
The Authority will foster crime -free housing by implementing aggressive strategies that will
reflect a zero tolerance of prohibited criminal activities by enforcing the following actions:
1. Deny or terminate assistance to any household containing a member that is currently
engaging in, or has engaged in during a reasonable time before applying (as determined
by the Authority): (a) drug -related criminal activity; (b) violent criminal activity; (c) other
criminal activity that would threaten the health, safety, or right to peaceful enjoyment of
the premises or other residents; or (d) other criminal activity that would threaten the
health or safety of any Authority employee, contractor subcontractor or agent of the
Authority.
2. Applications will also be denied for any other activity that could prove to be detrimental
to the health and safety or right to peaceful enjoyment of the other tenants.
3. Conduct a state and nationwide criminal background check for every household member
over 18, to disclose any criminal background information. Any conviction for criminal,
violent behavior or drug activity during a reasonable time before applying (as determined
by the Authority) is automatic grounds for denial.
4. Alert tenants residing in the Authority owned housing properties about their obligation to
keep restricted units free from prohibited criminal activity.
5. Incorporate an addendum to all leases that includes grounds for termination of tenancy
due to criminal activity.
6. Provide management with required guidelines for screening potential and existing
tenants, inspecting the premises of the property, and taking action against tenants
engaged in criminal activity, fraud, or any nuisances.
7. Work collaboratively with law enforcement agencies to assist in the enforcement of the
Zero Tolerance Policy, as well as crime patterns and other potential problems.
Acknowledgement by Tenant
Management and Operations - Rental Units Effective 7-1-08
37
RESOLUTION NO. HA-38
Administrative Plan Exhibit F
EXHIBIT F
HOUSING AUTHORITY PROPERTIES RESIDENT SERVICES BUILDINGS
"HOUSE RULES"
GROUP USE PRIORITIES 1
Permission for use of the Housing Authority Properties Resident Services Buildings
shall be granted to the following on a first- come/first-served basis, subject to the
following priorities.
1. Housing Authority Properties Leasing Office Activities or Meetings.
2. Housing Authority Properties Tenants Activities and Programs organized or
approved by the Property Manager (may include daily routine activities).
3. City of Palm Desert, Palm Desert Redevelopment Agency, and Palm Desert
Housing Authority meetings or activities. __
UMW
O ft
S IMI
Management and Operations — Rental Units Effective 7-1-08
38
RESOLUTION NO. HA-38
Administrative Plan Exhibit F
RESIDENT SERVICES BUILDINGS
HOUSE RULES
1. Operations Hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, except City
observed Holidays which are as follows: New Year's Day, New Year's Eve,
Martin Luther King Jr. Birthday, President's Day, Memorial Day, Independence
Day, Labor Day, Veteran's Day, Thanksgiving Day, and Christmas Day, and
Christmas Eve. The Housing Authority Administrator, at his/her discretion, may
authorize altemate operating hours from time to time with the proper facility
supervision.
2. No disorderly or illegal conduct shall be permitted during any activities or
programs offered in or during the use of the Resident Services Buildings.
3. Smoking is prohibited in the Resident Services Buildings and within 40 feet of all
entrances or exits.
4. Pets, other than those assisting persons with disabilities, are not permitted on the
Resident Services Buildings property.
5. No food or drink is allowed inside the Resident Services Buildings building except
during organized functions.
6. No alcoholic beverages or controlled substances of any kind are permitted on the
Resident Services Buildings property.
7. The Resident Services Buildings is not responsible for lost or stolen items. It is
strongly recommended that items of value not be brought into the building or on
the premises.
8. Access to the Community is such that tenants and attendees will be walking
through residential communities. Courtesy for the quiet enjoyment of the
surrounding residents should be considered at all times.
9. Prior written approval is required from the Property Manager for equipment and
services brought in and not directly provided by the Resident Services Buildings.
10.AII children under the age of 10 must be accompanied by an adult over the age
of 18. `Note: accompany means within close proximity (an arms -distance for
example). Youth organizations (ages 11-18) must have one adult to five minors
in attendance who shall remain in the Resident Services Buildings for the
duration of the activity.
Management and Operations — Rental Units Effective 7-1-08
39
RESOLUTION NO. HA-38
Administrative Plan
Exhibit F
11. The Resident Services Buildings is provided for in an "as is" condition. "As is"
means that the facility user may not remove or displace furniture and/or other
fixtures such as tables, chairs, etc. (collectively "fixtures") or add or bring in
additional fixtures not already provided, and therefore such fixtures must stay in
the same location as originally provided by the Property Manager, decorations on
walls, tables and other locations, may not be removed, displaced or covered up
in any way. If there are any questions regarding this rule, please contact the
Property Manager prior to use of the facility. The Property Manager has the right
to inspect the Resident Services Buildings while in use to ensure compliance with
this provision. Failure to comply with this provision, the event is subject to
immediate cancellation/revocation at the discretion of the Property Manager.
12. Tape, nails, tacks, putty, screws, staples, decals, powders, wax, paint, etc., are
not permitted in/on the walls, floors, ceilings or fixtures. Rice, birdseed, confetti,
glitter and similar materials may not be thrown inside or outside the facility. No
smoke/fog machines are allowed to be used. Music devices may be acceptable,
however, prior written approval is required.
13.All users of the facility shall be aware of the maximum occupancy of 104 and
enforce that it is not exceeded. Doors must remain unlocked during hours of use.
14. In addition to the House Rules and regulations goveming the use of the
Resident Services Buildings, all users shall also comply with all applicable local
ordinances of the City of Palm Desert and state and federal laws. Failure to
comply with said rules may subject a user from entering the premises.
15. Facility users may not list the City of Palm Desert, its Redevelopment Agency, or
Housing Authority as a sponsor of the activity and may not list the Resident
Services Buildings phone number as the contact in any written materials
associated with any event. The Property Manager may require copies of all
promotional materials used in conjunction with the use of the facility. Failure to
comply with such a request may result in cancellation of the event.
16. Parking is not available on -site. All facility users will be required to make their
own provision for parking.
17. All users of facility shall be responsible for cleanup after each meeting. Tables
and chairs must be wiped clean after any event.
18.The City of Palm Desert, its Redevelopment Agency, and Housing Authority
assumes no legal responsibility and are not liable for personal injuries, thefts or
losses of private property while on or using the Resident Services Buildings and
associated facilities.
19. Facilities and equipment are to be left in the same condition as they were prior to
the event.
Management and Operations — Rental Units Effective 7-1-08
40
RESOLUTION NO. HA-38
Administrative Plan Exhibit F
20.Violation of any of these rules by any user during occupancy shall be sufficient
cause for denying further use of the Resident Services Buildings facility to the
organization.
26. These House Rules are issued for specific use of the facility and for specific
hours and the premises must be vacated as scheduled.
27. Failure to observe any rules, regulations, and ordinances of the City of Palm
Desert may be sufficient cause for denying further use of the Resident Services
Buildings facility.
28.Fights, vandalism or unacceptable behavior occurring during an event shall
cause immediate cancellation of the event.
I, the undersigned, acknowledge that I have read all the rules listed above regarding the use of
the Resident Services Buildings and agree to abide by such rules and regulations as set forth by
the City of Palm Desert Housing Authority.
Print Name (Tenant)
Signature Date
Management and Operations — Rental Units Effective 7-1-08
41
h+.heswr1111111
RESOLUTION NO. HA-38
Attachment to White Paper date arch 3, 2008
Administrative Plan
rpm rental agreement
COMPANY
1. I lECIIVE DATE AND PARTIES: This agreement was made and entered into this day of �—
between RPM Company agent for (Headier abed -Ovate) and (Hereafter joimty calied'TemeC'). Other occupants
none
2. PREMISES: Owner rpm to lease to tenant the eremites Method as apemen! g & parking space tr at , , Ca.
3 OCCUPANCY. The prams shall be used only for residential purposes and not more than persons shall recede there at
anytime
4. TERM AND REfiT The premises are to be occupied by tnoee(s) for the term coma: acing as . 200 , through
. 200 , tit. blue farm rate of S less Utility .Yowauce of S, Net teal S, pay b , owner. delivered to the Amused
Merger or say of our omits manalemeot stiff, at ., apartment managers office (ar sorb otbgrfllaee or 24 err drop box, where
aperoprid4 as owner stall from time to tam dmgnek in wndeg). dsneg noreal efface hem of'. without dalnetios or offset of
any kod, in advance sad without dunned in or Mire the fret dry of aces cek'der meth Mmgtmsat slag alibi matted at 760-
for soy questions a concerns. Tears shell pay net for the first lWl cakeder mouth M the time of eau eietito of this knee.
A. of the tam of this lease dos net begin on the Ent of a eatsrdr month Dread an the het day de adepts most, the test feu such
shell be pro -need a the bub of a thirty -day seers The panted nsahl from the Me of mums to the fine day of dee following
math a S 0, to be paid as romaas monies in the Conn of a cashier's dacha mossy order Tewant's tight fp possession is
expreisly ecaingent woe the PrmPr payment area, sod the use of thsppgtbr by Mot is *Med only via a metes thst
rat is paid on lima Owner rapine that all tat eel od r soma des be peidWan malty deck metier then aulle checks.
B. Rest is due and parkas the Brat ailed& day dads milt. Aapr pillyitems sands der the fink ere atstuiderad lase
In the evert tits the mare does not provide the anal peymsat tgaiitpgrby the Sint g.ecea month, ere'Squired. taunt apses to
pay a late cheep of S 25 es the eixsh cal m Miami S5.00 psi bet MtMqumt dertof moms owtttsethng. Ile maximum
pemIy not to exceed S 1116 The late curse will be applied Maas any rule ate outtaadhtg et the close of Minas on the 5e
calendar day of sae month All monies paid after the dose bib iese on Ise 5 tort be plila,atei either mosey order or cashier's
check Tact understands and egress that a payment of said lie *ries ih eo way oontibies a waive by awsr to any nests
thumps has to terminate the %enemy acconbog to law.
C Owner.gtees to accept, as payment Recalls pasone(eftaol . naoeey order cc ambler's check Should extant preens s
check to owner. *Eire does not deer the beak for may Mom tam rmltiwseosdiddy replace the eked with either mosey order
ot a mina's cheat. Such menet shill iodide that 2S.00 Me cloer atalunied check beep charges of $ 25.00 per check.
Taunt meet pay any additional ce Mtaer rent a ether chew by either mar* ardor or eseaaer's cheek. Tetast may rseatabtiah
payment privikaes dell monies Mare paid re tee fit a paid Mire ceseecutive maths. No exceptiose will be erode
unless eaest provide tie ownersiljeta.lster firm lerea's bank rising *at thee was ea war eta tore boors pert *kick caused
the tenet's check to be reamed. That hats ltbe se Mad copywtitten on banking initiation Method end mired by a
officer of the beck or Saviegs and Let, afl ttediebioby!,6p owner. Ody upon vari6eatioe dead k11Q will the hate be
andsmizod b pey rat by otter thes nosey,grder a olbsik duck.
The Terms Odds rental agreement am be e.dsd, nsdtLd ar sepplemated only by a written mice signed by bath parties
Any purported oral cured-dt-wR madmcathe areeppinat ref be wail
5 DEPOSIT: Tease egtaiato the payment ore/ fallowing deposits:
A Eacmw Deposit la addition tit the aid rent paymuts, the tem agrees to pry Ise sun of S , hrdq as a mow dspont
The said deposit is b be'Wd by knot foe *had puformenes ale the leans of this agreement. Father. the mid deport or
writes statement adieu* the dieponiae.irb be model t the tenneedos of the esteems within 3 weeds amities the
lgemises lip eery tent derefeus to the p eu ises, fixtures or furnishing. assemble weer ed tear esrcpted sod kw eery othr
shroud due order the on elf this agreement. Tecrww Dgeel may net be need es tent Mama the meeageae is write.
a ansst
B. Pete PelaofanyE l we promhi set in the oommoa rasa Plats of soy tied are whittled on the premise or in the eproseet
hashy!Mhmnt pnerVM!a snot of the owner, *tares stay be revoked at am ten, with aria If men OMB to acquire or bnai
a nevi* on the pima* it slued be reported ieesedissety to the ma who as Maaaae the exiting deposit as m condition far
owners pantheon unpin this metiers. Permission is baeby Pm to rewded Is roseate the fol owing pet on the premises:
Pets name , Breed , Color , and Weight
Suck prmisrips is a coowdaatoa of an addibood deroe[ ea the amount of S 0, subject to deductions for elesmiag and repair of
Pet Muses red less say otter amount due under the tines of this apaeaaaat
6 RENTAL INCENTIVE:
In the event tenant has received ■ ooaeeseioa of rat a any otter ceshpaataatim as as it:Memdel to air inao this agreement
for a eaten lane terse, tenant agrees b psy tack the incentive prior to assent vacating the panics if tears terminates his lone prior
to the date of =wiretia, or dames bdre the and of the lone tam. The value of this incentive is S 0.
7. GUESTS: The wastes cease* of the owner b required prier to occupancy of the premises by any guests of *mats br
octanes periods grater then 72 Mm If sppoved by owner, orb pr+te mat obey the eprnsent home ruin nod policies of the
owner Pollute by a guest to abide by the rues and poker, dowser will rest it tetwusatioa of this nasal agreement.
S. APARTMENT HOUSE RULES AND REGULATIONS: Tamest apses to abide by all written Mks now in died and as such rule
may be amended. Such rules are incorporated hates es pert of the lane, commits mod mediates of this agreement. fe the event of
revision of+rh rulo, tam will be notified by the posting of such revised sacks in the office of the manager Thee roles. adopted by
,p-, h wet N, ./.
Page 1 of 4
RESOLUTION NO. HA-38
Attachment to White Paper dated March 3, 2008
Administrative Plan
owner, are for your well teteg as wdl as the of your fellow reminds. Owner, or its vests, reserves the right to take whoever steps
may be necessity a estfotee such tales and regulations Any repeated vioistion of the following rubs win be ponds for tannnatim of
Or tenni wawa
A NOISC Sound equipment should be operated m' way Ihot does not disturb others. This equipment is to include but
not limited to stereos, televiatons and motor vebieks Vocal a tatto o:5bl movie, typier{, pomdisd or other noise is prohibited if
the sound penetrates into other @pra mh. Loud noise, boisterous play, mining on stairs and dawning of doors are prohibited.
Thew ruin are in effect at all hours, however, the bars of ROO p m. to 9:00 am. ate considered quiet hours Mien lily noise may
be pasticulaty dintabing to others.
B WATERBEDS: Waterbeds are not allowed m the apartment unless written &primal has beat give by the owner and the tenant
has secured mammce cosaage to psolorl spine risk of loss a damage b 6e premises as the math Muse of the waterbed an the
premises. Tenant agrees to provide owner with a copy of the required insurance coverage prior b the installation of any waterbed
INSURANCE REQUIRED: YES ❑ NO ® INITIALS PROOF PROVIDED
DATE
C HOUSEKEEPING: Tenant is mspoaible for maintainins ekmlioas on the patio area as wig a anyway. Howe
cleaning Chet might disturb ethers should be dons dune` menial waifs j hours 9.00 a.m. to 9:00 p,m. bone oleamm{ may include,
but is not limited to, vieniesing and opening other major spplianan such as dishwasher, wasFMttir dryer. Taint may not seat
'abase or tans not intended for exterior atposurs on patio and the see yeays we not for the *pose of storage
D. PLUMING ALL PLUMBING STOPPAGE IS THE RESPONSIBILITY OF THE TENANT. Pat pease dANiags
1n a nat.laer sod deposit t■ the trait lia. The "insukaatne in the kitchen sink is not i °gibsge" dismal, rather it is an aid
to the disposition of small food patticMo. Do not put flitous or solid items is the osinkarpoc. ISti stot.patmsuitabie items in
toilets Unsuitable items include but we not limited M. solitary ankles, matches, cocoa swab or amine paper.
E DAMAGI Tweet will be egdnd se pry for d damage to the apartnwt or apermait maple: caused by the
Want or their pap n4Usence or wMIit roadaut er alarend.ct.
F VImCLK:S: Repairs of icy kind to vehicleare not permitted Oaths premises Washing vtbiele♦ boot pa®ted on the
premises accept in areas designated by owner. Vehicles taking or thipPdi are prehihted. Tenant Knipe/table for the
clam up of any area damaged by oil (tom then pct's vehicle,. St nge of v& is prohibited an the maims and wt71 be
subject to low away at minter's expense. storage to ielode, bat o44.1i pial to, vs4eipu not emeotly Encased, vehicles not in tie
for a period not to exceed seven days or a vehicle not maintassd incooditiait. '
G VEHICLE PARKING: In the event that Marl die lag of emadea god perk ►,+chide o a reserved corned carport
spice or signed Wage, other thin that 'signed to teomtorprk m an undeigadd p t the imp sly tangy "chick
will be towed WITHOUT NOT(FICATIOK, at do vehicle ohitir; omega. It is the teomt'iuesposibility to monitor and control
toad's perking spasm for their reposes. It is thr4maat's respootbibh to notify the guests of the packers policy. Grages are
for vehicle perking only Personal heat say be Moo * strings cIa1M1►if provided. Stamp of aombwob s, flammable or toxic
chemicals Many kind is strictly prohrbited mywbsp qR th• premises Melodies tent not limited to the enclosed Wage area
Management, owner and i4' mothamed asea4 are snot nepennb a for pummel dans timed. They we stood at the tole nak of the
taunt hbdi1ations of soy kind are not permitted fsihe gob" a Mtge
H SZCURrrY: Tama and pasts are responsible for Mar own se*. Sway lenant is expand to min a dame
prevention. The owner makes no.tteloti.ty a to the pinion fbrasurily of 4om4 or swats.
I LOCK-oi'r POLICY: Taken leer tesponaible for enefsMielog.eeals to their 'Wawa. In the went the taunt rat loses,
misplaces or otherwise does not mere tip births** @prtlmmt the Data may allow entry into the apartment Tama mast
provide owner with picture identifiesbon or mat othentfiesasidy owner of their ideality. Daring maaal balsas !puritanic
may boauw a spre key from the office and (chum to neva be kly will teak in a K0.00 tea. After mantel buses boas tenet
must contact otdcepoougM the after hors sairsp mg service or cemetery oftoa, ifavailable, Muse keys have ban p enouty
issued a S50.00 fe. will M.hri•d to the tot led* and most be paid with the billowing months rent If keys are not available
with the owner, the tedsii nit ebbs a locksmith aid the taint will be hgpom'ioie for the paymatt to the lockeith, oortaally to
be paid at the time of aro. Owneria ootrespooibte for tenet wiry into the spnttnmt
9 AMZNRY'AR1A tUKDII.>lfU Ap'ttmat imitation say idle bet sot limited to: Pool(s), Spe(s), Fitness Centers, Racquetball
Court,Ciobious4 Ss nWs). The following rules and regulations are dripted In modaita your .j.ynie t of the @malty provided
on tic pares. Tawas are ere lioad r sadmi safety in the sir Meta entices and need b be awn of the hazards. which tow
resat has negligent behavior. Thoow'tlars. miumgemmt and agent mats no wrraety impeding safely is the use of the amenities by
tenet,: AreasLLlrhesn(s#ri am. bit lip m. No food, cant (inctsdieg bat not Maisel b s alcoholic beverages) a waking are allowed
in aey`adpd ejriity reL•pailurst6 adhere strictly to the tides and segehacas is admowedged as pomade for suspension of
pnvllcges lad possible taraimitvm olds* teetstcy after savior of a 3-day Notice b Quit
Tara and guests swim sof use the amenity areas at their owes risk ad mum comply with the follow* regalaboeha:
1. .. • Seventies are permitted only wound the pool anew, and then nab is plastic contemns.
2 No alcohol or food of any kw/
3 No glen Many kind
4 Guests are limited to two (2) pa apertmed and mut be accompa red by the tenant at all times.
5 No resident a guest under IS years of age allowed in the indoor athletic facilities.
6 No pets snowed
7 No running, pushing, shoving and/or roughhousing.
S. No music equipment allowed unless pawed earphones are used
9 The pool i open for swimming between the hours of $ am. and 10 pm.
10 Swimmers must wear proper minus* attire, specifically designed for swimming. Cutoffs. T-shirts or
hndagadmta are cmrp{ea of improper wnmwW attire
11 An swimmers 14 years of age or Leader must be aceompenied by the mental resident
10 CONDITION OF APARTMENT. SURRENDER. DAMAGE&. Taint has had the opportrity to rn$i ct the @penmat sad
acknowledges that the apartment on the day of execution of this agreement i in good and habitable eonditior subject b exhibit A. As a
Nall UM gig 1 ere
Page 2 of 4
RESOLUTION NO. HA-38
Attachment to White Paper dated March 3, 2008
Administrative Plan
pert of the consideration for renal es shoed above tent will keep and mitre the aperarmt, appurtessects mod ponoosl property
belonging b lean, a rood, ask, segery and operating coedaisn drier the tams of min agreement. Tarot shop be napouMle for
payment br damages sr tepsles eaadased by ere unwind or megdpat candor of sesames geed Pathan b pry damages
Mar 61rty (S) der win amalkute ars7edbe of New. The talent shall lode permit for tepsin doe to any damages or Wry
cared to the merman by the learn or coy other person who may bee the apartment. Tarot shall, et the tammatioa of this
agreement, without Nether melee to quit, weesdsr b owner the ap et rent, with aE , end pummel popery belonging to
coma in as good omdHion a wheelmepaeted oe the dace of miestion of this apemrt , with- Ire reesombie wear cad tear end damage
by the clamor reeled. Attached hero as Exhibit A r the Hove-ie mspation Report, a copy of which is hereby admowledged by
tenant Tama shall rearm copy widget 4$ been diem dale to burn eortoct osposWae of dapeek at mwswt.
11. ALTERATIONS: Tenant Mail make an sllentiom or undertake redecoration without to prior written consent of the cams. No
saews, nails or other materials shall be imbedded or Waled b the wells of the prcroses, except for padre hooks. Owner shall make
or cane to be made and gull pay for. (1) ell kneeling led mecheical replies provided the aced for sorb repairs are not caused by or
contributed to by gee fdt et the tesrat, his green, hieeds, agaab, err employe* and (2) all repairs respired by ordieiry wear and tar
teastt tbsp be re penslbin for all abeam al wear aid tear.
12. ASSIGNTISURLmT iG: Tarot agates not to trader or singe any rum in this gnemet a the p®ises, nor to giblet the
apatraaat or any port thereof No waged odier that those listed above shall geode in 6e spaessgi, An serge t radieig in the
vetoed in bread% of this genet shall have an nett is or to tie epatsent and etc tensor may bti terthaled by owner without
notice b any sock weeper.
13 UTILITIES- Trust agars to pay for all Wiliam including say deposits rede ce pt GAS, WATER, TRASH (is.. water, sewage,
garbage) and no bold die owner hamper therefiim. Osier alea11 have men reepoairltiuhty for the mternption of utility "emcee Maished
by third paces.
14 LAWS The law of the sate wherein the apsrtmmb are located shall govern ens ela¢sMadoc. validity, andenktc rent of this
*meaner if ay provision of the woman diald be dotterel wad or kiitacaabte by earn of coapetaid jiarantictioa, the validity
and aafocceability of the remaining maims of his apeaoast OW be affected thereby.
15. 1 iSPLCTION: Ownsr or its gent or area sbsq be sltowsi le eider 6e hpastmaat r padded by state law. Upon 24 Man
✓ ides, the *weer may enter to limpet the aware Of 6s pserlemire W appdsaass &vesper. 6 6s event of ea emerge cy,
Owner's reprsseetatisre bee the deg to ester dM spmldgat wilheurygike.
16. TRRM1NATION: TbN tenancy may be teAleblsd by Owner it timers es parted by sate law. Raided may
tenurate Ibis wiem metal gm®rat prior to the expirathe of disarm of the snidtsW spa®rat by giving (30) drys written notice
of matt to wale, and paying ell mat date trough 6ety (d) days eadee period ' fn addition, a teraiodoa fen equal to one mosth's
rent is dos and payable m tbs loan O[f csri sires dick or mew eider d armor move out. phis peysg to owner 6e value army rental
incentive received by the snrl(s) err ptwiiijf apecifimd is the heat if ltasim(s) foil b pay aid smee nos, owner or its gad shall
bare the right to ear and Wet pommies ies of,ths iiretwsptes provided by state sew, and teraamead shell be liable for mat of the full
rental fa Ike mare less of the tamer.
•
17. 19ARIIIIQULS: Teasels IN'e dbauraged from tie use efeitdeer ostlers pith ea tbe premises. Talent acknowledges sad
✓ aaars liability for dormer loss Hendon$ horn suds use. Any eve of a pis lama than 22S mime inches is strictly forbidder.
Tama malt dgaose of dies pwperly.. It is strictly prohibited to dispose of aim 6i the pbge tuMsieen
tit UA lTY: Tbe ewer hind ref/mirth for damage to ear perusal property se 6s premises Property on de
premier dill be et the of of ire Irma Oared or coma amine shell b ao err be liable for tea edict damage of sick
proper; wins peed by edema= of 6e caner. Tesot ad be labia for say claims of tea or dump to property, and injury or
death b paws coned by ". t $r'a of asesL his invitees or saiarisea occurring as the toted remises. Isom* oorsma ad
•67 ter air and r property of tenant sr ddrd perms ender tenant's esemel, pees stored or Mild le 6s preemies
• eYerbsre Ie.K. _ ifs peal ire Tennmant N me for Issureeee armee fir tut pried property la the sweet
tbst iatij �s}pro N by blast Over is set remoulds br tinier personal property, 6erefae, It Is romormesdd by
"weer diet Imam srirdre purser's beeraece.
19. JOINT AND SEVERAL lig/NUTT: All *sat(") are Wetly gad seven* Malik for all nm mar other ease dee to
persesm to 6b metal agnemest. Said %isWity shaP consent aril ail ealel(s) ad other oc mem beet vacated the premiss, cad
the prancer have bete vaunted to the owner
20 MORTGAGE: This armament shall be subject and earthier at all tuna to the lien of seating maws, deeds of trust, and
financing satessaus upon leased property, odd of mortgagee deeds adeue and Neseciag sbtaema wbith hereafter may be made a
Gen on the leased mealy, sod b say taaeasi, modifications, coeaidstioa, repistesmet ad admire of any etch existing or future
mortgages, deeds attest aced freeing starriest, Although no remand or act ens for pert of 6e roar Mad be meceseary to
effectuate stab "abord nation, tarot will, emerdidas, execre and deliver sacb f r6er esGmunts rbotameig the simmer to the
hen of any such mortgagee Deeds d tort, or fiseciel ssatamena as nay be desired In the anrttape. Team horsey appoint owner
his enemy in (act, irrevocably, to execute re deliver cry such Merman for tenant
21 CONDIMNATION. lithe oboe of Ire property en rguch doe prams are located, or such ponioa thacofa will make rise property
emd ct the premier immutable for the papoose basin leased, is sold soda drat of widamalioa or is condenerd for my public use
ee purpose by any legally a estinged ethotily, then es earar of met weal Ibis gasssns shall came ad Wreak from time when
poseariosa tales by public odhonty and rental dad be accreted for bearer' owner red the tenant at Ire date of the eatceder of
7.11 OM reida
Page 3 of 4
RESOLUTION NO. HA-38
Attachment to White Paper dated March 3, 2008
Administrative Plan
posxssiorl Tenant shall have no clam sSeimt owner or the condemning authority for the unexplored tam of this agreement
22 GENERAL PROVISIONS: All tams, coveters' and conditions ham are bodies upon amen to the benefit of the heirs, manors
and assigns of owner and tenant. This agreement constitutes the enure agreement between the parties and recites the entire
consideration of the parties, and no ccpssmtation or off agreement not described m westing sod no ore/ evidence may be offered to
support such claim having been made by either party or their arms Fibre by owner b enforce the provision herein in raped to say
breach of my tesuu, covenants or condition of this averment shall not constitute a waiver of the liaure right to enforce nib provisions
23. ATTORNEY'S FIE AND COSTS. Tenses arAaowleddes that if any legal erica or proceeding to enforce the tams of this agreerne l
is neoawry. The prevailing patty in such action is entitled to raeovery of a reasonable attorney fee and nosh of such action w addition
to all other mounts owed, to @e anent authorized by state law.
24 RENTAL AP?UCA TTON. Attaahad bade as Exhibit B is a rental spoliation mooned by Meats sada the penalty of
petjury. In the evens that nay mforoatioa upon tmt's rental application i Incorrect or is unverifiable Melt bimetal infomuuon wdl
constitute a material and irremediable breech of this r I apeaaae as the exam" of such infoteutl{on is a condition precedent to
tenant's entailment to the henchmen of this agrerahmt, and the owner may evict after service of a 3 dtly notice to It is the
respoasibitity of the tenant to update owner regarding any amps of the mkcmation on the animation,e+pr • employment
udorrnation.
•
25. NOTICE TO VACATE: Owen and tenant Agree that the leasehold will tanning on the stove.etted dam only noon *mutes
notice Gam ether petty misty (30) days pesos to said 'antiunion dace. If temt fads to save each mace ost Mans, the parties agree to
centime the teruncy ream b math, subject to moan to monde additional rent of325.00, subject to the rsghtq(puua 1o'ttclotiate
agreements agreeable to both. Lessor egrets to serve notice on tart deny pl*Ied revision in reran paymeaht:tti6ty (30) days poor
b the effective tine of such a chsge. I( ray pit nowt peopaty balconies ta*e leapt is left in the ammo or *keys are not
named, the foram sahhast a deemed in control of the maenad and thaefoee mbjeot to set lability until iha keys are recant sad the
pagoda! property is removed State Ian provides that a madam baldlef war after seeks date h ghat le Ernie far triple rest ter
each *list how the aparsamt beyond the date dues.
26. NOTICE Magaa's Law: The California Deportment of Justice, 'hairs dgrtmabpr. Wise *enema serving
jur ethetioe of 200,000 or more, sad many other local law enfoscvsMil_,t sumondes martin far psbbc aeoa d&W n maam of me locations
of pawnragond to register pursuant to pasgrapb (1) of twbdivisioi Wat Section 290.4 of the Peed Code. The der abame a updated
on a quarterly bads and a source of information ahoutthe proems of thin YavitW as nay mighbminod The Depatanmt of usuee
also maintains a Sex Offender Idestificatioe tine thtoughvrfiiph inquires abaju igdivsduds may be made. This is a "900" telephone
service Callas must have specific information about iodividude they are chalks off Information regarding neighborhoods is not
available through the "900" telephone service.
27. NOTICE TO TENANT. Dead sign this agreement or any ?ached hereto if there steam Wear space or incomplete
serrtmaa By execution of this rental anmemantmat aclmowledve receipt of a oompiskly filled in metal agreamsm sod enactments
as sea forth in this rental maenad
Subject b the stare seated Iron. Owner betd7. setnowiedrueaspt of the above slate mart amotmt. ad in consideration thereof.
taus to the dove -mud teed (whether one or snore) sod lard hereby tees from owner, the apenmerit described above to be used
by talent as a beast resident upon tea semis Ipeafabgve set forth. each of which ere coverts as well a condition.
IN WITNESS WHEREOF thepertis hereto have executed this agreement as of die date Ind year fiat widen above at
•
• Queer's Ages*
CA.
moil IMr
Tenant or Occupant
Page 4 of 4
RESOLUTION NO. HA-38
Attachment to White Paper dated March 3, 2008
Administrative Plan
rpm
COMPANY
ADDENDUMS TO THE RENTAL AGREEMENT
This agreement/addendum to the rental agreement, entered into this day of , 200 , by and
between , Owner and , Resident concerning the premises known as Apartment # at
,CA
I. CRIME/DRUG FREE HOUSING
In consideration of the execution or renewal of a least of the dwelling unit identifiediithe lase. Owner and
Resided agrees follows:
Resident, any member of the resident's household, or a guest brother person ander the resident's control;
a Shall not cngage in airend activity, including drdig-rehdedaiminal activity, as or naiproject premises.
"Drag -teased criminal auivity" means the diesel abeadahiling, sale, arose of is ooaaolled substance (a
dented in section 102 of the Controlled Sub1(giotss Act (21 11.8.C.1102)). •
b. Shall not engage in any crimind activity, including durg-rdated erhoiai =ivhty, on or near project
premises
c Win not permit the dwelling unit 10 be used for, or to facilitate, airmn al.ictivity, including, but not limited
to, dung -related activity, aga dress of whethecthe individual engaging in such activity is a member of the
household or a West
d. Will not agape in the osaufai turieg, sal or digtibutioa of illegal drugs at any location, whether on or
near project premises or otherwise. -
e. Shall not engage in acts of violeupe or thins of violets*, )nchding, but not binned to, the unlawful
discharge of firearm:, on or near the psiitot presiaes.
f VIOLATION OF:THE ABOVE P1ti0VIstamtAMALL BE MATERIAL VIOLATION Of THE LEASE
AND GOOD CARSEIV/ITERMDAATIONOrTENANCY. A single violation of any of the provisions
of tide addendum shall be dected.a Seldom videtioo and a material NONCURABLE, bleach of the lest
Unics othenvire p Eby biri,Mt t of violboa shall not require criminal convicdot, but shall be by a
g. In.teaue of conflict between * provisions of this addendum and any other provisions of the lease, the
preiteiws of the addendum shall govan.
h This Leak itddeedtrm is incarnated into the lease executed or renewed this day between Owner and
2 USE OP PATIO/RALCONIES
1g..11. INl1d)
It is hereby agreed between the Owner, hereafter referred to as lessor and the undersigned, hereafter referred to as
leaaeo(a)as follows-
a As these is a fence sursarmdwg the patio or balcony area of the leased premises, the placing or storage of
any lama, or hanging of clothing cm the patio or balcony area, would seriously dews from the appearance
of the complex tied tlwefose is prabbioed
b. Lessee(s) shall not a any time shake or hang front the windows, doors, patio or balcony areas, any linens
such as the following:
Clothing. bedding, Curtains. Bongs, Maps, or items of say aware
c. Lessee(s) shall not keep, place or sore items of any type, other than plants or barbecue equipment on or
about the pado or bdcody area for any period of time. Mimes should be presentable and not placed on
reclines, which can case premature detatioration of the railings.
d. Lessee(s) shall not display or hang signs, advenrsemeats, notices, flags, hennas, or any decorative items on
the patio or balcony.
e At no time should there be any alterations includug exterior shades, dividers, lattice, soaring, ntc.
Page 1 of 5
RESOLUTION NO. HA-38
Attachment to White Paper dated March 3, 2008
Administrative Plan
f At no time should there be any interior or exterior window coverings other than the standard blinds and
draperies. No towels, blankets, foil, etc. hangigg in the windows.
g Lessee(%) shall not throw cigarette butts off the patio, balcony or anywhere on the premises. Must use
appropriate dispense for ashes and cigarette butts.
h. Lessee(s) shall not store trash outside their door areas, must use provided trash receptacles.
3 SMOKE DETECTOR/ALARM AGREEMENT
The Premises is equipped with * smoke detector/alarm Resident agrees, as further consideration for the rental of the
Premises, as follows.
Resident will be tespoesibie for testing the: smoke alum by pusbing tthc -Tat" button on the detector for five
seconds. It is recommended that you test the detector/alarm weekly. The alarm should sound when the button is
pushed If there b so sound, Raided dial Worts Owner or Authorised Agieet iraatediasely is writing.
By initialing as provided, Resident understands that the smoke detectoda1mM is battery operated and agrees
that it is the Resident's responskility to ensue that the battery is in operating condition* all times. If after
replacing the battery, the smoke deteetor/alarn will sat operate, Resideet will inform Owner or, authorised
Agent immediately in *Miss
4. MAINTENANCE AUTHORIZATION
By labia& as provided, Resident tmdertta06t and allows our mllotenance staQlo enter their apartment to
perform maintenance requests, in the event they.me not at hdtae.
By Whaling as provided, Resident aoderatandraod prefect that ow mainteoamce staff NOT enter their
aparmtere to perform maintenance request, in the event lbsy are not home. It is also understood that the maintenance
bows are Monday through Fnday, beteeea 9:00 a.m. and $b0 p m and that no appointments can be scheduled after
boars. Any e1TM _-was IS of newer er ^^t wiiibe taken are of via the after boun call back number
_ In the event of repeated maintenance ivaaa;;{ie.. unclogging items from tenets and disposals, torn screens.
etc...) Resident is subject so maintenance aid replacement cost.
5
RENTER'S INSURANCE
Lessor strongly recommends thralessee mafaaju (at lessee's sole expense) a standard type of Renter's Homeowner
Itmusmce Policy. or its equivalent, which provides limits of liability adequtts to protect lessor's and other resident's
property. ant MU as lessee's personal property from loan by Are, burglary, water and other perils. It is understood
that in the abseaco of Itch imauanoe the Twice, in the event of fire or other penis outside of lessor's control, could
incur a substantial 9nimiel burden.
•
Lessee hereby reIesma from any aid all dents for damages or loss to lessee's penwal property in, on, or about the
premises that are 'amend by or Riutt ftoet risks which are or would be taarned under the immune nce described above,
and hereby waives any and all rights of recovery and rights of subrogation against lessor in cormectioo with airy
damage or claim which is or would be covered by such insurance except for damage resulting from the negligent
acts of leant'.
•
1/We will be obtaining renter's romance from:
Carrier A Agent.
l/We«ilt NOT be obtaining renter's insurance and will be personally responsige is accordance with above
addendum..
6. LEAD PAINT WARNING STATEMENT
ear IL. IUU rdf
Housing built before 1978 may contain tead-bared paint Lead from paint, paint chips and dust can pose health
hazards if not taken care of properly. Lad exposure is especially lranalud to young children and ptegmnt women.
Before renting pre-1978 housing. landlords must disclose the presence of known lead -based paint and lead -based
paint hazards in the dwelling. Residents must also receive a federally approved pamphlet on lad poisoning
prevention
Lessor's Disclosure.
Page 2 of 5
RESOLUTION NO. HA-38
Attachment to White Paper dated March 3, 2008
Administrative Plan
a. Presence of lead -based putt or bad -based paint hazards (chock or below)
❑ Known lead-besed paint and/or lead -based paint hazards are present w the housing (amain)
❑ Lessor has NO knowledge of lad -based paint and/or lead -based paint hazards in the housing
b. Records and repots available to the lessor (check one below)
❑ Lessor has provided the lessee with all available records pertaining to lead -based pant and/or
lead -based paint hazards in the housing (fist documents below)
® Lessor has NO reports or records pertaining to lead -based paint and/or lead -based paint hazards an
the housing
7 "NORMAL WEAR AND TEAR"
It is the interpretation of the concept of `Normal wear sad Tear' that dirt is 2,tre included as penal wear and tear
The aperune t was clean aid sanitized prior to your oaapaocy and therefore, Meg,* the solide st's coat to return
the Rename to that condition. ANY etun u►r �. p v►rtrur[: AND SA r1Zn.t(I P T +T AS
1A17: : t.i. „11 f' 1 ,tl
1.1' 1, 1.1 U,:IJ
"Normal war ad tear will generally include the gradual deterioration of carpeting, dtapetjrmatertsl, appliances,
flumes and painting.
8. APPLIANCE AGREEMENT
• Tenant agrees to pay the sum off 0 per month for the metal of appKsnee, u described below
• Washer Serial a Dryer Serial N
• Refrigerator Serial N Other
Appiiaaoe detailed shall be placed taa/aruaent N by Lamer and shall remain in said apertment until arch time as
there is a mutual aggreemeet between Tenant and Leaaor for Lessor to remove the appliance. Any change in this
Agreement requires Thirty (30) days written police and Camel Lessor.
Temps is responsible to maintain washer and dryeruit in reaaoaeble condition in regards to cleanliness and
operability
Ueda as cdrramatance is Turned to remove appliance fmm the apartment noted in this Apemen. Removal of
units from apartment by tenant will Madinat; feplacanem in the smut off payable to lessor by demand.
Lessor maintains the right to enter !raiment for the purpose of inspection and inventory as described in Renal
Lessor maintaies the day docket from the eaaow Deposit described in Read Agreement any amounts ooceaeaty
to repair or replace appdsnce di ariged by term.
9. SATELLITE Din AND ANTENNA ADDENDUM
U ndet aeries of the Pfdaq) Coamumicatioe Commission (FCC), you as our resident have a limited right to install a
• .atedNie diiikor mow* antenna within the leaned premises. WE as a rental homing owner are allowed to impose
removable reenctions to such installation Yen are required to comply with three restecdons as a condition or
installing suctimprimeent. This addealdum ooataies the tattictioma that you and we agate to fotYow.
1. Nhsiber and rise. Yoe nay initial only one seebite dish or antenna within the penises that are loved to
you for your exchrave use. A satellite dish nary not exceed 24 inches In diameter. An autumn or dish may
receive buy not transmit dgmds
2. Lecithin. I.ocaion of the satellite dish or antenna is minted to (I) inside your dwelling, or (2) in in area
outside your dwelling such as a balcony, patio, Yard, etc. of which you have ea¢hsive nse ender your
lease. [retaliation is not permitted on any pelting area, toot, exterior wall, window, window lit, fence or
common area, or in an a sea that other residents are allowed to use. A'stage dish or antenna may not
protrude beyond the vertical and horizontal space that is tamed to you for your exclusive me.
3. Safety and non-letesfetga. Your imwJladon: (I) oust comply with reaswable safety standards; (2)
may not inlerfem with oor cable, telepbane or electrical syatams. or those of ul:ighboriog properties; (3)
may not be connected to our teleconomnamration sygetns; and (4) may not be corrected to our eleetnal
*• u. 11101 ors
Page3of5
0111
tam
RESOLUTION NO. HA-38
Attachment to White Paper dated March 3, 2008
Administrative Plan
system except by plugging into a l 10-volt duplex receptacle. The satellite dish or antenna is persratted only
on your balcony or pado and most be safely secured by; (1) securely attaching it to a portable, heavy object
such as a small slab of concrete; (2) any other method approved by the Management Company. No other
methods are allowed. We may require meacomble screening of the saclike dish or antenna by plants, etc.,
so bag et it does not impair reception.
4. Signal transmission from aterior risk er aeteaas to interior of dwelling. You may not damage or
alter the leased premises and may not drill holes through outside walk, door jams, windowsill, etc. If your
satellite dish or amteama is installed outride your living area (on balcony, patio or yard of which you have
exclusive use under your lease), signals waived by your satellite dish or amnia may be hammitled to the
interior of your dwelling only by: (1) nmmiag a "flat" table under a door jam or window sill in meaner
that does not physically suer the premises and does not interfere with proper operation of the door or
window; (2) running a traditional or flat cable through a pre-existing hole in the wall (that will not need to
be entailed to accommodate the able); (3) connecting cable "through a window parr" similar to how an
external car ameaaa for a cellular phone can be connected to inside willeg.by a device aped to either side
of the window - without drilling a hole through the window; (4) wirekta barsmiadon of the signal to a
device aside the dwelling; or (5) any other method approved by us. • .
5. Worimaaahip. For safety purposes, you must obtain oar approval of (1) streadt4.and type of tptteials to
be used for irotaliatioa, and (2) the person or company who will perform the **Won. A qualified
person or company that has worker's compensation igbain a and cede mete public heinligt irtaurance must
do installation. Our approval will not be uareasoabi You ®p obtain amy:pernda required by
the city for the installation and calmly with any ica oM iamian.
6. Makteoaace. You will have the sole .. , for marikkiog your a tellitsdidt or antenna and all
related equipment. We may temporarily. remove tbdsatel&te delta antenna if 4ocaswy to make repairs to
the building.
7 Removal cad daatayea. You mat remorvo the smell* dish or antetaitiamd all related equipment when
you move out of the dwelling. You must pay for cap damages and for the cost of repairs or repainting
which nay be reasonably nmegary to restore *lased premises to its condition prior to the installation of
your satellite dish or antenna and Milled equipment,
g. liability iaaaranee and isrmrtty. You are ftdfy'laslwuible for the satellite dish or antenna and related
equipment Prior to installation, you oust provide as with evidence of liability insurance to protect us
against claim of personal itywy and piopisty damage tii others related to your satellite dish, antenna or
related equipment. The insurance Coven* Moat be no. las that $2,000 (which is an amount reasonably
determined Weal!). a400mplish that pmposexa**u st reasin in foroe while the satellite dish or antenna
remains installed. Yau'agiap.io iefend, indaatttj' and hold us (srttdaa from the above claims by other.
9. Damages. An addlHoattl deposit oR sl0o.00 is iequired to Dover damage that you will be solely
responsible for, all repilr costs, darn** or failure b remove the satellite dish or antenna and related
equipment at time of movr.,out will be charged to your deposit account
10. When yen am: begin butaliatba. You may pat installation of your satellite dish or antenna only after
you brae: (1Vaigned.this addeadem; (2) provided us with written evidence of the liability iaanamce
referred to in ptasisph'l orthis s addendum; (3) paid us the additional murky deposit refereed to in
paragraph 9; and (4) received our written approval of the imnllalion materials and the person or company
who will do the installation.
10. MOLD NOTIFiCATION
It hr our gnat to maintain the highest quality Irving environment for ow residents. Therefore know that RPM
Company, agent for . has inspected the unit prior to lease and knows of no damp or wet building materials and
knows of no. Mold or mildew contamfrzstion. Resident is hereby notified dwt mold, however as grow if the
premises am not properly maintained or ventilated. 14 raoistme is allowed to accumulate in the unit, it can cause
mildew. and mold to mow. It is important that residents regularly allow air to circulate in the apatt ent It is also
important that residents keep the interior of the wart clean and that they plompdy notify RPM Company, agent for
of any oaks, moisture problems, , andlor mold growth.
Resident agree to maintain the premises in a manner that prevents the occurrence of an infestation of mold or
mildew in the premises. Resident agrees to uphold this responsibility in pert by complying with the following lirt of
responsibilities:
1. Resident agrees to keep the umt free of dirt and debris that can !arbor mold.
ern Ile ❑Al 403
Page 4 of 5
RESOLUTION NO. HA-38
Attachment to White Paper dated March 3, 2008
Administrative Plan
malls UAI Sdf
2. Resident agrees to immediately report to RPM Company, agars for any water intrusion, such as
plumbing lets, drips, or "sweating" pipes.
3. Resident agrees to notify RPM Company, agent for of overflows from bathroom, kitchen, or unit
laundry facilities, especially in cases where the overflow may have permeated walls or cabinets
4. Resident agree to report to RPM Company, agent for any significant mold growth on surfaces
inside the premises.
3. Residers agrees to @low RPM Company, agent for to eater the unit to inspect and make necessary
rep@ts.
6. Resident agrees to use bathroom fans while showering or bathing matt report to RPM Company, agent for
any nonworking fan.
7. Resident agrees to use exhaust fans whenever cooking, dish -washing, or climb*
8. Resident agrees to use all reasonable tare to dose all widows and other opeoings in the premises to
prevent outdoor water from penetrating into the inlet* unit.
9. Resident agree to clean and dry any visible moisture on -window' ss, walls, and other stafaces, including
personal property. as soon as reasonably possible. (Note: Moldan grow on dares surfaces within 24 to 48
hours.)
10. Resident agrees to notify RPM Company; agent for of any prob{ap with the air conditioning or
hating systems that are discovered by the redden.
11. Resident agrees to indemnify and bold hatmlesaRPM Company, agent for from any actions, claims,
lopes, damages, and expenses, Winding, but not IiaYOed to, attorneys' fee that the RPM Company, agent
for may sustain or incur as* result of the negligieQQe pf the resident or any guest or other person living
in, occupying, or using the premise.
IN WITNESS WHEREOF theps ties i eteto have executed this agreement/addendum as of the date and year fast
written above at .
Owner's Agent Tenant/Occupant
Page 5 of 5
RESOLUTION NO. HA-38
Attachment to White Paper dated March 3, 2008
Administrative Plan
HOUSEHOLD INCOME CERTIFICATION
0 Initial Certification
C Recertification C Other
Effective Date:
Move In Date:
(MID/YYYY)
Property name:
Address: Unit No. # Bedrooms.
Pursuant 10 1 Housing Agreement with the City of Palm Demi. Paton Desert Redevelopment Agency. a the Housing AuthOnty. Program E1pbNy
and Atbrest:ON vertftestuais t0r Low and Moderate neame Households s11a11 be peAOrm.d es required by Tde 25 sheet t0 ver lcae0n
procedures and requirements described therein. end es emended from lime to lime The fdtowrng outhnss how 'newel rncans rs calculated to
determine house old Income elgoddy. Much Is required elate the househdd reeding In an atradable housing uNt and every year thereafter teethe
compliance penal
The blowog questions will assist you in completing the HOUSEHOLD INCOME CERTIFICATION When answering the questions answer 'Yes' it
any d the nfamebon requested or income source pertain to any tenant. cotenant. or adult mdhRWu memoer d me baser/id (utSHd ills fa
years and older) dunng the 12 months totrowing the date of the eertileeben or receMkebm.
YES NO INCOME INFORMATION MONTHLY GROSS INCOME
(ern soars an to M ((heal, Maw inners daMefle ,,carded by Ta/e 25 SKIM)
L U I/we am see employed (Lost nature of sell employment)Du ) c from
$
Li 0 Ihve have a lob and receive wages. salary. overtme pay. coirmusaions, tees. (use sow income. amount
tips, bonuses, and/or other compensabon Lust the businesses and/or before any pay deductions)
companies that pay you
Name of Employer.
1) S
TOTAL INCOME (BOX A) S
Uwe receive periodic soaal security payments. $
I I iJ IMe receive Supplemental Security Income (SSI) $
TOTAL INCOME (BOX B) ( $
C 1 Woe recaive cash contributions of gibs' including rent or utility payments. on an
ongoing bases from persons not Irving with meters $
Ave receive Public Assstance Income
17 0 Other $
Nssr .c
TOTAL INCOME (BOX C) $
❑ Q IMe receive unemployment benefits $
n nW., receive Veteran's Admirostrabon GI Bill. or Natrona' Guard/Waxy
benshts/inoome ti
n n The household receives 9oeamed income from family members age 17 or
under (example Social Security. foster care. etc) $
O I I Uwe receive periodic disability or death benefts other than Social Security $
❑ U Uwe am entitled to receive child support payments, but am not wrrently
reOCMng payments
(j U IMe am currently reoewng child support payments
If yes. from how many persons do you receive support' $
L U IMe receive alimony/spousal support payments $
O Q l/tee receive periodic payrnents iron trusts. annuities, inheritance, retirement
funds or pensions, insurance policies. Aorkars compensation and severance.
nterest and dividends, or lottery winnings
1f yes. 1st soUrCes $
1)
L' 0 (Me receive income from rental, rear a pers0nar property.
$
Page 1 of 3
RESOLUTION NO. HA-38
Attachment to White Paper dated March 3, 2008
Administrative Plan
HOUSEHOLD INCOME CERTIFICATION
Page 2 of 3
f:
YES NO
O C
omq
Any other income? Describe source $
TOTAL INCOME (BOX 0) I $
ASSET INFORMATION CASH VALUE
Uwe have a checking account
If yes. list bank
s
1)
Uwe have a savings account
If yes. list bank
1) S
I I (J Uwe have a revocable trust
If yes, list bank
1) $
Vwe own real estate
If yes. provide description
C ❑ Uwe owe stocks. bonds, or Tressury Bills
If yes, list sourceslbank names
1)
S
sSIR
n U Uwe have Certificates of Deposit (CD) or Money Market Account
If yes. kst sources/bank names sod
1) $
O 0 Vie have an IRA Lump Sum PensiorVKeogh Account/401K
If yes, kst bank
U II
1) $
Vwe have a whole Re insurance policy
If yes. how many policies S
Vie have disposed of assets (r e gave away money/assets) for less than the
tau market value in the past 2 years
If yes. kst items and date disposed
I/we raceme other tarns of capital investments
LI I I If yes. describe source s
YES NO STUDENT STATUS
❑ ❑ Does the household consist of persons who are all full-time students
(Exemptes College/University. trade school, do )
O '1 Is student receiving financial ad (pubic or private, not including student bans) S
O , Is student married and Kling a pint tax return
C ❑ Is student a single parent with a dependent child or children and neither you
no your chrld(ren) are dependent of another rndmdual
TOTAL INCOME (BOX F) I S
Page 2 of 3
moq
RESOLUTION NO. HA-38
Attachment to White Paper dated March 3, 2008
Administrative Plan
HOUSEHOLD INCOME CERTIFICATION
Page 3 of 3
HH
Morn
HH
Mix
Last Name
(A)
Employment or &apes
PART I — HOUSEHOLD COMPOSITION
First Name t Middle Rslabonsnlp to Dude of Birth FIT Student
Initiet Head of Household (MIDMrYY) (Y or N)
Seif
TOTAL HOUSEHOLD MEMBERS: R
Social Security
(Voluntary)
PART II — GROSS ANNUAL INCOME (USE ANNUAL AMOUNTS)
(B) (C) (0)
Social Secunly/Peneons Pu0frc Assrstence Omar income
Add totals from (A) through (0). above TOTAL INCOME (E)
e„.-. 5 PART III - INCOME FROM ASSETS
1 HH (FI (G) (H) (I)
Mbr R Type of Asset CA Cash Value of Asset Mnual Income from Asset
ewe ALL $5000 Asset Waiver
TOTALS
Enter Column (H) Tote/
e over $5.000 SO 00 X 2 00% (Passbook Rate) = Imputed Intone (J)
Enter the great erne tote) et column (11 or rmhputed Income (J) TOTAL INCOME FROM ASSETS: (I()
Tell Annual Household Income tram an Sources (Add (E) • (KO: (U
HOUSEHOLD CERTIFICATION & SIGNATURES
1
TM mtamak a on tins lam snit be used to determne maximum income elrgbety IAve have provided inch person(s) sal ram in Part 1 acceptable
venficet,on of current sntropMed annual ncarne IAse agree to notify the Ienotad immediately upon any member of the napsdhdd mown', out of
the unit cr any new member mowing ern uwe sum to notify the landlord rmmedetety upon any member becoming s fuWbme student
Under penalty d per)ury of the laws Of MS Stete of CRMfane. IM coney that the mlometldn presented in Me Cemhcalan is true and accurate to
the best of my/our knowledge and belief The undersigned fumy understands that providing Use representations heron consteules an act of
Mud. False msl.dng cr incomplete nbrmehon may result in 0e ternsnateoh d the Mese agreement
Sign alive
Signature
(Date) Slgrhature (Dote)
(Date) Signsture (Dale)
Page 3 of 3
RESOLUTION NO. HA-38
Attachment to White Paper dated March 3, 2008
Administrative Plan
/V9- OO/
1i
RESOLUTION NO. HA - 22
A RESOLUTION OF THE PALM DESERT HOUSING
AUTHORITY APPROVING OCCUPANCY STANDARDS FOR
THE ALLOCATION OF RESIDENTIAL UNITS OPERATED BY
THE AUTHORITY
NOW, THEREFORE. THE PALM DESERT HOUSING AUTHORITY
HEREBY ANDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS:
Section 1. The Palm Desert Housing Authority (the "Authority")
operates a significant number of residential units (the "Authority Units") in the
City of Palm Desert, California for the Palm Desert Redevelopment Agency
("Agency'), which It leases to qualified families as part of the Agency's Low and
Moderate Incarne Housing Program (the "Program") pursuant to the Community
Redevelopment Law of California.
Section 2. The Authority wishes to prevent Authority Units from
becoming overcrowded in violation of the Uniform Housing Code as adopted by
California Health and Safety Code §17922 as additional residents move in or
families become too large for their existing apartments. Such overcrowding can
pose a threat to the health and safety of residents. lead to parking and traffic
congestion. overburden waste and sewer disposal systems and increase the
financial burden on and other public use fealties In the City.
Section 3. In addition. the Authority has a limited budget for the
Program. As a result, the Authority does not want to waste resources or
underublize Authority Units by placing famNies in larger Authority Units than are
necessary.
The Authority wishes to adopt a policy that establishes
standards for the allocation of ap Authority Units in the Program in order to allow
the Authority to prevent overcrowding and to minimize undenitlltsation M the
leasing of Authority Units that are too large or too amalt for the contemplated
families.
Section 5. The policy wiI be applied as Authority Units are allocated to
new tenants and to existing tenants as their leases expire if they seek new
leases.
Section 6., The Authority hereby approves the "Policy on Occupancy
Standards for the Allocation of Agency Units" attached hereto as gdtibit A and
awAMwr N,.M.wrwA...w.w/r - rant Oct *MOW
Page 1 of 5
RESOLUTION NO. HA-38
Attachment to White Paper dated March 3, 2008
Administrative Plan
RESOLUTION NO. .A- zz
incorporated herein by this reference, and the Executive Director of the Authority
is hereby authorized and directed, for and in the name and on behalf of the
Authority, to undertake such actions as he or she deems necessary to implement
the Allocation Standards for purchasers and new tenants, and existing tenants as
their existing leases expire and they seek new lease terms.
PASSED, APPROVED and ADOPTED this 23d day of October, 2003, by
the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN: Jrrnra
ATTEST:
CRITES, IE I.T. SPIEGEL. SENSOR
ROVE .
srsrvsoe
cheile D. seen, Secretary
o vmwwN.Mvrwr/ft.o..w.rw.. - raw Oa w.r OOC
4A41140-•"--
Benson, Chairperson
Page 2 of 5
RESOLUTION NO. HA-38
Attachment to White Paper dated March 3, 2008
Administrative Plan
EXHIBIT TO RESOLUTION BA-22
POLICY ON OCCUPANCY STANDARDS
FOR THE ALLOCATION OF AGENCY UNITS
1. Purpose. The purpose of this policy is to establish priaritias for the allocation of residential units
owned by the Redevelopment Agency of the City of Palen Desert (the Agency') end sold or leased, by the
Agency or the Palm Desert Housing Aulority (Authority'), se pad of the Agency's Low end Moderate Income
Housing Program (The 'Program") in order to minimize rndsrutliatlon and overerowdng of such units In violation
of the Uniform Horsing Code end 10 prevent'fhe wads of scarce afforded. housing resources whidn results when
units are a Iccatad that are too large or too small for the family of the tenant
2. . For the purpose of this policy, the following definitions shall be used:
a. Agency Units' means the units sold or leased by the Agency as pat of its Program pursuant
to the Community Redevelopment Law of the Stale of California ('Redevelopment Law").
b. "Authority Units' means the unit leased and operated by the Authority for she benefit of the
Agency.
c. 'Eligible Ferules mean families whose total housefohd i>toonme does not exceed the limits
established for to Program and R . . , t Law for famines of very low, low and
moderate Income, aqus1ed for family store.
d. Executive Director shall mean the Executive Director of the Agency, or his or her designee.
e . 'Household shall mean the total ntrnbsr of Persons defined in 2.g.
t. 'Housing Commission' shall mean the Patin Desert Housing Commission established by the
City Cound on January 8, i998 by Ordinance No. set .
g. 'Person' means (I) *vary person vat satisfactory identification. regardless of age, who le an
Intended resident occupant of an Agency Unit during the lease term, including minor children
whose parent or legal guardian hes court -awarded physical custody of at least 50% and (ill)
unbom dnidren at 30 weeks gestaflon, but only where the edam of one chid world case
the unit to erased the maximum in this policy. Minor c hlit en whose parent or lead gurdian
has court awarded custody of Isss than 50% wi be slowed to occupy the unit during custody
visit but wi not be counted as a person In determining ten unit size 10 be aiocatsd.
h. "Visitor' means a person who tanporariy resides in a unit for a period of toss then 30 days
per calarndar year. only fourteen of which may be consecutive. The exception are minor
tidrsn whose parent or legal gue dlan have oourt awarded custody of leas than 60% who
world not be Considered a visitor but rater allowed omupanry as noted under 2.g. Any
person not included in the lease and ocarpying tie unit for longer than 30 days per calendar
year will be considered an unauthorized occupant and a violation of the lease agreement.
i. wailing List' shall mean lists maintahrod by the Agency for the purposes of ring
afflordade housing at each affordable level, for both sale or leasing purposes.
2. Alloca}Icn of Units. Agency Unit that become available for sale or lease 10 new Eligible Famlies or that
we occupied by Eligible Famties with expiring leases who wish to enter Into a new lease will be sold or
Pape 1d3
GARDAUeggee MocneISWT ReponeWalm Desert Arregdable Hogging Alkulla Ptgcy.DOC
Page 3 of 5
RESOLUTION O. 114ed11
Attachment to htte Paper a arch 3, 2008
Administrative Plan
EXHIE • A TO RESOLUTION Is•-22
leased in accordance with the minimum and maximum occupancy standards below. When a unit
becomes available, an Eligible Family wit be selected from the applicable waiting list based first on
appropriate family size for Ya unit (within the minimums and maximums below), second on the ability to
pay the rent or conventional mortgage (consistent with the requirements of the Program). In the event
tat there Is a unit avatabie end there are no Etigibis Families of appropriate size, then Etgibls Fames
of the most nearly appropriate size wit be assigned to or offered that unit. At no time will the Initial
assignment of s unit exceed the mandmum occupants described beloltr.
FOR SALE:
Number of Bedrooms
Studio
1
2
3
4
5
FOR RENT:
Number of Persons
Ms cknum at Initial
I Minimum I Assignment
1
1
2
4
5
7
2
3
5
7
9
Number of Persons
Number of Bedrooms 1 Madman During
Minimum Occupancy Tenn
Studio
1
2
3
4
6
1
1
2
4
5
7
2
3
5
7
9
11
Notwithstanding the foregoing, the minimums and maximums shall be khcrsased or decreased if, due to
the size or confguratlon of the rooms in a pervaisr Agency Unit, the Uniform Housing Code adopted pursuant to
Caltomia Health and Safety Coda section 17922 or the Fair Housing M. provide for a different minimum or
maximum for that Agency Unit, in which case the minimum or maximum established by the Uniform Housing
Page 2d3
G hRDAVtwct Motwes.SuiT ItcportaY,In Drat ARadablc Homing AIIOwUOn I'oMry.DOG
Page 4 of 5
�4tt�c imen 1 Whyte Paper daAtedlGlarch 3, 2008
Administrative Plan
EXHIBIT TO RESOLUTION t1A-29
Code, or the Fair Hawing Act, shell apply. In addition, in such eases that the Agency Unit is funded In whale or in
part by any Federally mandated sources. the occupancy standards set forth therein shall apply.
Ealg011iaLQ2SIONINLeibiktfalltaimigIUMAgjebieLtegagit For the pixposes of this
policy and for the purposes of being placed on a wafting Net. the size of the Eligible Family shall first be
determined as of the date the Eligible Family makes written application to the Agency for an Agency Unit. At such
time as a unit becomes evelabte, the size of brie Eigbe Fatniy will be the total number of Eligible Persons at the
date d the , . of the unit. If different than the Bitable Family Size at application. M Eligible Famiy that
Is denied a snit based on Elpble Family Size may lie a written appal for consideration by the Executive Director
d the Agency within ten (10) business days of receiving the wtftien deriil, stating the reasons for and providing
documentation where possible for its de , .. L
5. Notice: Leaae Covenants. The Agency shall include ■ copy of this policy with all of its
promotional and apptloatlon meleriats used to the Program after the data this policy is adopted by the Agency. In
addition, al leases for new tenants In Agency Units and al leases entered into with extetlng tenants in Agency
Units for firms beglhnhg alter the 1. of their grunt lessee shall include the minimum and maxhxm
numbers of Persons who may reside in the unit In , . . - with this policy. along with covenants by the tenant
to comply with such minimum and maximum numbers of residents. Once a unit is goaded. any videtlons of
either this policy or to executed base terra will result in termbelfon of tenancy. My wilful omission of
information required in the 'location process wll result in Immediate lemdna lon of tenancy.
6. State and Federal L. If any provision of this policy is inconsistent with applicable law.
the provisions of the taw will prevail.
Nip 3of3
G: RDAUrc► MeorASuff ReponsfNor pain A Irwdab k Nou5r$ Alleciice Policy OOC
Page 5 of 5
RESOLUTION NO. HA-38
Attachment to White Paper dated March 3, 2008
Administrative Plan
PALM DESERT HOUSING AUTHORITY
STAFF REPORT
REQUEST: A RESOLUTION OF THE PALM DESERT HOUSING AUTHORITY,
RESCINDING RESOLUTION NO. HA-30, AND AMENDING THE
PROCEDURE FOR SETTING RENTAL RATES AND THE
IMPLEMENTATION THEREOF
SUBMITTED BY: JANET M MOORE, HOUSING AUTHORITY ADMINISTRATOR
DATE: AUGUST 24, 2006
CONTENTS: PDHA RESOLUTION NO. HA- 32
LETTER TO RIVERSIDE COUNTY AUTHORITY DATED 8/23/08
Recommendation•
By Minute Motion. that the dousing Authority.
Waive further reading and adopt Resolution No. HA-32 , a resolution of the Palm
Desert Housing Authority. rescinding Resolution No. HA-30, and amending the
procedure and implementation for setting rental rates for Palm Desert Rousing
Authority operated rental units.
Executive Summary:
Approval of this request will rescind the previous resolution in order to effectuate the Intent
of the origInd policy and authorize the Palm Desert Housing Authority (the'Authodty') to
amend the procedure for setting the rental rates annually for unit (the 'Units') owned by
the Palm Desert Redevelopment Agency (the `Agency'), as well as the imptementstlon
process.
Discussion:
The purpose of amending the previously approved resolution is to be abls to Implement the
rental rate Increase as It pertains to those tenants who are being additionally assisted by
other public, federal, or local agencies end those Individuals requiring a 12-month lease.
Tenants that are currently assisted by other public, federal, or local agencies would not be
affected by the rental rate increase being realized In Its entirety because the subsidising
entity would absorb most of the increased amount. Additionally, most of these entitles only
'Savior Increases on an annual basis and which ls' — i, , with the current approved
implementation plan. The revised method of implementation would allow lease renewals
every 12 months for those who are additionaiy assisted or for those who require 12-month
leases.
Page 1 of 5
RESOLUTION NO. HA-38
Attachment to White Paper dated March 3, 2008
Administrative Plan
Staff Report
ResokM on of PDHA rescinding Resolution No. HA-30 and Amending Procedure for
Beene Rental Rates end Implementation Thereof
Page 2 of 2
August 24 2000
Therefore, in order to ad(ust rents annually with more continuity, staff recommends that the
implementation process for setting rental rates be amended to Include that where the
Implementation affects public, federal, or local assistance, or In instances where 12-month
leases are required for other purposes, and the increase to the amount the tenant will pay
Is less than $50 per month, the balance of the entire rental rate increase will be paid.
Staff recommends approval of the resolution amending the procedure and implernentatlon
process for setting rental rates annually. The Housing Commission reviewed this request
on August 9, 2006 end is forwarding the request for Anal review and action.
Submitted by: Department Head:
JMM:JG:pi
r64o2%0001W2s112.2
went/Housing
Paul S. Gibson, Director of Finance
4fra `dlY HOUSG AUT H
ON $-ay-0(,F
VERIFIED 8Y: %1
Original on tile with City arks Office
Page 2 of 5
ewe
twee
RESOLUTION NO. HA-38
Attachment to White Paper dated arch 3, 2008
Administrative Plan
RESOLUTION NO. HA-32
A RESOLUTION OF THE PALM DESERT HOUSING AUTHORITY
RESCINDING RESOLUTION NO. HA-30, AND AMENDING THE
PROCEDURE FOR BETTING RENTAL RATES AND THE
IMPLEMENTATION THEREOF
WHEREAS, the Palm Desert Housing Authority (the "Housing Authority') wishes to
set forth a procedure for the Chief Administrative Ofiloer or his designee (the "Chief
Administrative Officer') to set and implement rental rates annualy for units owned by the
Palm Desert Redevelopment Agency ('Agency Unite) and to increase rents charged for
Agency Units in accordance with such rates;
NOW, THEREFORE, THE PALM DESERT HOUSING AUTHORITY HEREBY
FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS:
Section 1. The Chief Administrative Officer shall set maximum rental rate amounts
for Agency Units to be effective eaoh year on July 1't In the following manner:
A. For Agency Unite acquired, developed, rehabilitated, or otherwise assisted,
which are required to be available to and occupied by persona and families
whose income Is between 20 percent and 85 percent of the area median
Income, mardmum rental rates shall be established In a ocordanoe vrfth the
terms of that certain Stipulation for Entry of Judgment In Case No. Indio
51143, as subsequently amended (the `Stipulation").
B. For all other Agency Units,
(1) Immediately upon adoption of this Resolution, the Chief
Adminletralvs Officer shall set maximum rental rates as
recommended by the appraisal analysis conducted by Sweet &
Associates dated December 31, 2004 and on file In the office of the
Housing Authority wry.
�)
Beginning In Apre of 2006, the Chief Administrative Officer shall cause
to be conducted a bt-annual survey of area market rental rates for
rental units similar In sire end unit mix to the Agency Units and shall
eat maximum rental rates In eooadanoe with the survey results. For
example, the market rental rate for a two -bedroom unit In a duplex
may be established as the maximum rental rate for a two -bedroom
Agency Unit In a duplex.
(III) In the intermediate year between surveys, the Chief Administrative
Officer may Increase maximum rental rates by the same percentage
as the percentage Increase from the previous year to the current year
in area median income.
Page 3 of 5
RESOLUTION NO. HA-a3$
Attachment to White Paper date arch 3, 2008
Administrative Plan
RESOLUTION NO. tIAM
(Iv) The Chief Administrative Officer may establish maximum rental rates
at an amount that Is less than the market rental rate to compensate
for an unusual property condition.
(v) In no event shall the maximum rental rate for any Agency Unit exceed
the affordable rent for that unit as calculated In accordance with
Health and Safety Code Section 50053.
Section 2. Implementation
A. For those Agency Units desaibed in Section 1 A hereof, after proper notice
has been g wen, the Chief Administrative Officer shall set the rental rate for
each unit determined pursuant to Section 1 A
B. For aN other Agency Units, after proper notice is given, the Chef
Administrative Officer shell set the rental rate for each unit at the maximum
rental rate determined for that unit. Any rental rate Inasasa shall be
Implemented In the following manner
(i) For vacant units, the full amount of the rental rate increase shall be
implemented Immediately.
(11) For occupied units,
(a)
If the lncaase to the amount the tenant *IN pay per month Is
less than or equal to $50, the fuM amount of the rental rate
increase shall be Imptenrentod at lease renewal. and
(b) If the increase to the amount the tenant wilt pay per month is
more than $50, the rental rate shall be Increased by $50 at
lease renewal and by f$50 every abc months thereafter until the
rental rate equals maximum rental rate, or at the two-year
anniversary of the original implementation of the rental rats the
balance of the entire rental rate increased will be paid. and
(c) lithe unit or the property on which the unit Is located is in need
of renovations, the rental rate Increase may be deferred unto
completion of the renovations or the tnorease(s) may be lees
Ulan otherwise provided for pursuant to subparagraphs (0 and
(II) of this paragraph B.
Page 4 of 5
RESOLUTION NO. HA-380
Attachment to White Paper dated March 3, 2008
Administrative Plan
RESOLUTION NO. }NA-32,
(d) Where the implementation affects public, federal, or local
assistance, or In instances where 12-month leases are
required for other purposes, and the increase to the amount
the tenant wql pay is less than $50 per month, the balance of
the entire rental rate Increase will be paid.
Section 3. Tenant income In all cases shall be adjusted for family size and shall be
sufficient to pay affordable rent as determined for that unit In accordance with the
Stipulation or Health and Safety Code Section 50053.
Section 4. The Chief Administrative Officer may take any other action, which he
believes Is neoessary or desirable to implement this resolution so long as such action is not
Inconsistent with the intent hereof.
PASSED, APPROVED and ADOPTED by the Palm Desert Housing Authority, this
24mi day of August, 2008, by the following vote, to wit
AYES: BENSON, KELLY, SPIEGEL. and FERGUSON
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST:
R/CCH LLE . , SECRE MO
PALM DESERT HOUSING AUTHORITY
Page 6 of 5