HomeMy WebLinkAboutC21050 Amendment 1 EPBID Advertising Svcs - Creative i GroupCITY OF PALM DESERT
STAFF REPORT
REQUEST: APPROVAL OF AMENDMENT TO CONTRACT NO. C21050
(STEPHANIE D. GREENE d.b.a. CREATIVE i GROUP)
SUBMITTED BY: RUTH ANN MOORE, BUSINESS SUPPORT MANAGER
CONTRACTOR: STEPHANIE D. GREENE
d.b.a. CREATIVE i GROUP
74-333 HIGHWAY 111, STE. 106
PALM DESERT, CALIFORNIA 92260
DATE: APRIL 8, 2004
CONTENTS: CONTRACT NO. C21050
Recommendation:
By Minute Motion, approve the amendment to Contract No. 21050 between
the City of Palm Desert and Stephanie D. Greene d.b.a. Creative i Group,
extending the contract from May 1, 2004 through April 30, 2005 in an amount
not to exceed $220,000.
Executive Summary:
Approval of the recommendation will allow the continuation of work by Creative i Group for
services and materials in the advertising and promotion of the El Paseo Business
Improvement District for one year. As approved by City Council, the terms of the
agreement include the ability to extend the contract for up to three years. This would be
the second year of the contract.
Denial of the recommendation will require a Request for Qualifications and the negotiations
for an advertising agency to perform the services for the El Paseo Business Improvement
District.
Discussion:
The City of Palm Desert entered into an agreement with Creative i Group for services and
materials in the advertising and promotion of the El Paseo Business Improvement District
from May 1, 2003 through April 30, 2004.
G'.BusCtr,Ruth Ann Moore? WPDOCS'stt'rpts'Creativc I Group Contract Amendmcnt04-05.wpd
Staff Report
Amendment to Contract No. C21050 (Stephanie D. Greene d.b.a. Creative i Group)
Page 2
April 8, 2004
At the February 19, 2004 meeting of the El Paseo Business Improvement District, the
Board of Directors approved unanimously to recommend to the City Council a one-year
extension of the agreement.
The previous year's contract was for $190,000. The amendment increases this year's
contract by $30,000. The increase in the contract is reflective of the increase in the
EPBID's collections for the budget. This increase in the contract will allow for the agency
to be reimbursed for all media placements and production of events purchased for the
EPBID. All charges by Creative i Group for implementation and production of media and
public relations will remain the same as the previous year.
Staff recommends amending Contract No. C21050.
Submi ted�bv:
uth ,knn Moore
Business Support Manager
Approval:
tin McCarthy, development
Carlos L. Ortega, City Manager
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Paul Gibson, Finance Director
Contract No. C21050
AMENDMENT TO AGREEMENT
This Amended Agreement is entered into this 1' day of May 2004, by and between
the City of Palm Desert, California ("City") and Stephanie D. Greene, dba Creative i Group
("Creative i Group"), for services and materials related to the advertising and promotions
of the El Paseo Business Improvement District ("EPBID").
RECITALS
A. The City and Creative i Group entered into an Agreement on May 1, 2003,
for services and materials related to the advertising and promotions of the
EPBID; and
B. The EPBID Board of Directors has recommended an extension of the
contract for one year.
THEREFORE, for good and valuable consideration, including, without limitation, the
mutual promises, conditions, and agreements set forth herein, the City and Creative i
Group agree to amend the Agreement as follows:
3. TERM
The term of this contract shall commence on May 1, 2004 and end on
April 30, 2005. The City may, at its sole option, extend said term for an additional twelve
(12) month term by notifying Creative i Group in writing of its selection to extend the term
not less than thirty (30) days before the expiration of the term.
4. COMPENSATION: The City's budget for advertising and publicizing the
EPBID's facilities, services and events is estimated yearly at the sum of Two Hundred
Thousand Dollars ($200,000). The City's liability for advertising materials and services
under this Contract shall not exceed the amount budgeted therefore. The City reserves
the right, at any time during the term or any extension thereof, to adjust the amount
budgeted for advertising and promotion services. Prior to performing any services or
furnishing any material contemplated by the Contract to be undertaken and furnished by
Creative i Group, the City or its designee, after conferring with Creative i Group, shall
authorize the services rendered and materials to be fumished, the agreed compensation
to be paid for their services, the manner of payment (lump sum or periodic progress
payments), the description and estimate of reimbursable expense, and such other matters
as may be deemed proper. Subject to the limitations and provisions set forth in this
section, the City shall compensate and reimburse Creative i Group as follows:
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Contract No. C21050
(e) In addition to the flat fee of $3,000 per month to cover services, Creative i
Group will bill for production of services such as radio production, print
production, website updates and revisions, monthly newsletter production at
costs approved by the City or its designee, after review and approval by the
EPBID Board of Directors.
The undersigned represent that they are authorized to execute this Amended
Agreement on behalf of the parties hereto on whose behalf they purport to sign. This
Amended Agreement shall be deemed executed on the date first above written.
CITY OF PALM DESERT STEPHANIE D. GREENE dba
CREATIVE i GROUP
ROBERT A. SPIEGEL, MAYOR STEPHANIE D. GREENE
ATTEST:
By
RACHELLE KLASSEN, CITY CLERK
Approved as to Form:
DAVE J. ERWIN, CITY ATTORNEY
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