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HomeMy WebLinkAboutMinutes - Entrada Del Paseo Steering Committee 06/23/2004r. PALM DESERT REDEVELOPMENT AGENCY MEMORANDUM TO: RACHELLE KLASSEN, CITY CLERK FROM: NIAMH ORTEGA, SENIOR OFFICE ASSISTANT DATE: JULY 14, 2004 SUBJECT: SUBMISSION OF MINUTES FOR THE ENTRADADEL PASEO STEERING COMMITTEE MEETINGS OF MAY 12 AND JUNE 23, 2004 Attached for addition to the agenda for the next City Council meeting is a copy of the minutes for the Entrada del Paseo Steering Committee meetings of May 12 and June 23, 2004. If you have any questions, please don't hesitate to contact me. Attachment (2) G \RDANiamh Ortega\Wpdata.Committces\Entrada\Memos \rklassen-entradaminutcs wpd PALM DESERT REDEVELOPMENT AGENCY ENTRADA DEL PASEO STEERING COMMITTEE MINUTES JUNE 23, 2004 I. CALL TO ORDER A regular meeting was called to order by Chairman McCarthy at 10:35 a.m. II. ROLL CALL Present: Lauri Aylaian, Member Jean Benson, Member Sheila Gilligan, Member Patrick Lilly, Member Justin McCarthy, Chairman David Yrigoyen, Member Also Present: Absent: Buford Crites, Member Phil Drell, Member Mark Greenwood, Member Bob Leo, Member Carlos Ortega, Member Susan Harvey, Palm Desert Chamber of Commerce Lynn Hawk, Palm Desert Chamber of Commerce Kristy Kneiding, Marketing Manager Spencer Knight, Landscape Manager Allan LeClaire, Patel Architecture Ruth Ann Moore, Business Support Manager Niamh Ortega, Recording Secretary Narendra Patel, Patel Architecture Ray Rodriguez, Palm Desert Chamber of Commerce III. ORAL COMMUNICATIONS Ms. Harvey introduced Lynn Hawk, incoming Chair of the Board of the Palm Desert Chamber of Commerce, and announced that she would attend future meetings. ENTRADA DEL PASEO STEERING COMMITTEE MINUTES JUNE 23, 2004 IV. CONSENT CALENDAR A. APPROVAL OF MINUTES OF THE ENTRADA DEL PASEO STEERING COMMITTEE'S REGULAR MEETING OF MAY 12, 2004 MOTION to approve the Minutes of the May 12, 2004, meeting made by Member Lilly, seconded by Member Benson, unanimously approved. V. UNFINISHED BUSINESS None. VI. NEW BUSINESS A. REVIEW OF MULTI -USE BUILDING FLOOR PLAN Ms. Aylaian acknowledged that several committee members were not present at the current meeting. She provided a detailed presentation of the proposed floor plan for the multi -use building, describing the lobby, securable reception area, offices and meeting rooms as laid out in the current plan, encompassing approximately 5500 square feet. She commented that the design exhibited a very efficient use of space. It was noted that the main difference on this floor plan from the approved plan was the addition of one office in the Chamber of Commerce area. Councilmember Benson expressed concern that through the redesign of the multi -use building, the area of meeting spaces was reduced, and Chamber office space was increased. She reminded the committee that the original intent was to serve as a community building with space for the Chamber, not the other way around. She expressed her displeasure at the prospect of the building not fulfilling its original purpose, to provide meeting space for non-profit groups. Much discussion occurred surrounding the configuration of the meeting rooms. The current design depicts a large meeting room accommodating up to 50 people, and a second, smaller room for 20 — 25 people. Outdoor meeting space was added to accommodate at least the same number of people as the larger room. Glass sliding pocket doors allow for a seamless transition from indoors to outdoors. A request was made for coffee bars to be added to each of the conference rooms. It was also suggested that the catering kitchen should be closer to the outdoor patio area rather than between both meeting rooms as currently designed. Councilmember Benson indicated that rooms at the Portola Community Center are constantly booked, and having only two meeting rooms at the G:\RDAWiamh Ortega \Wpdata\Committees\Entrada\Minutes\Minutes 20041Minutes 062304.doc 2 ENTRADA DEL PASEO STEERING COMMITTEE MINUTES JUNE 23, 2004 multi -use building may not satisfy current demand. Removable partitions were suggested so that the large meeting room could be divided into two smaller spaces, thereby accommodating additional concurrent meetings. It was also suggested that, through reconfiguration of the office spaces, the current workroom could be relocated and the space used for a mini - conference room, seating 10 — 12 people. An alternative location for the third meeting room was described as adjacent to the larger conference room, facing the patio area. In response to a question regarding consolidation of Chamber offices and general space, Ms. Harvey replied that the sales offices had already been consolidated to have two sales associates in each of two offices, and that the mini -conference room, workroom and breakroom needed to be separate rooms. Upon suggestion that the planned mini -conference room be made available to the public in the evenings, Ms. Harvey responded that she would prefer that this room remain for the Chamber's use only. Additional requests by the Chamber of Commerce were addressed. Chamber staff requested the addition of a shower area, since staff members attend many after-hours functions. This was not endorsed, with some committee members stating that City staff members also attend similar functions and do not require a shower area at City Hall. It was also mentioned that the shower at the CVAG building has not seen much use since its installation. Another request was for the addition of a golf cart storage area. It was noted that this addition would require additional funding and possible reconfiguration. Ms. Harvey indicated that the Chamber would be willing to discuss funding options in order to include this item. Committee members made several suggestions such as a separate secured structure, or a designated carport area, which Ms. Aylaian indicated would be considered. Ms. Aylaian informed the committee that all comments and suggestions would be taken into account, and Mr. Patel agreed to work with Ms. Aylaian and return to the next meeting with a revised floor plan reflecting the suggestions, and cost estimates for the proposed changes. VII. CONTINUED BUSINESS None. VIII. OLD BUSINESS None. G:\RDA\Nianri Ortega\Wpdata\Comm ittees\EntradaWinutes\Minutes 2004\Minutes 062304.doc 3 • •• ENTRADA DEL PASEO STEERING COMMITTEE MINUTES JUNE 23, 2004 IX. INFORMATIONAL ITEMS None. X. REPORTS AND REMARKS A. COMMITTEE CHAIRMAN/MEMBERS None. B. STAFF None. XI. ADJOURNMENT Upon motion duly made, seconded and unanimously carried, Chairman McCarthy adjourned the meeting at 11:46 a.m. The next regularly scheduled meeting will take place on Wednesday, July 14, 2004, at 10:30 a.m. in the Administrative Conference Room. Niamh Ortega, Reco G:IRDAWiamh OrtegalWpdatatCornmittees\Entrada1Minutesvvlinules 20041Minutes 062304.doc Secretary 4