HomeMy WebLinkAboutMinutes - Housing Commission 06/09/200431-E Sb
W
PALM DESERT REDEVELOPMENT AGENCY ap
INTEROFFICE MEMORANDUM
TO: RACHELLE KLASSEN, CITY CLERK
FROM: PATTY LEON, ADMINISTRATIVE SECRETAR
DATE: JULY 8, 2004
SUBJECT: HOUSING COMMISSION MINUTES
Attached are the Housing Commission Meeting Minutes of June 9, 2004, approved at the
Housing Commission Meeting held July 7, 2004.
Please submit to the Housing Authority Board.
Thank you.
cc: Carlos L. Ortega, Executive Director
CITY OF PALM DESERT
HOUSING COMMISSION
MINUTES
JUNE 9, 2004
I. CALL TO ORDER
Chair Larry Saindon convened the meeting at 3:34 p.m.
II. ROLL CALL
Present:
Roger Dash
Carrie McLeod
Larry Saindon
Leo Sullivan
Jane Turner
Linda Ward
Also Present:
Justin McCarthy, ACM/Redevelopment
Terre La Rocca, Director of Housing
Janet Moore, Senior Management Analyst
Ezell James, Housing Programs Coordinator
James Conway, Construction Maintenance Inspector
Patty Leon, Recording Secretary
Guest(s):
Teresa Vakili, RPM Regional Supervisor
III. ORAL COMMUNICATIONS
IV. CONSENT CALENDAR
Members Absent:
Manny Reyes
A. MINUTES of the Regular Housing Commission meeting of May 12, 2004.
With a motion made by Leo Sullivan and seconded by Linda Ward, the
minutes were unanimously approved as presented.
1
Housing Commission
Minutes June 9, 2004
V. INFORMATIONAL ITEMS
A. COMMISSION REPORTS
No reports
B. SUMMARY OF COUNCIL, HOUSING AUTHORITY, REDEVELOPMENT
AGENCY ACTIONS
T. La Rocca reviewed the memo provided to the Commission of agenda
items and actions.
C. RPM MONTHLY STATUS REPORT (MAY)
The Monthly Status Report for May was reviewed by the Commission.
D. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT
STATEMENT (MAY)
Report #1 for May was reviewed by the Commission.
E. REPORT #2 - MONTHLY NET OPERATING INCOME STATEMENT
(APRIL)
Report #2 for April was reviewed by the Commission.
F. HOUSING AUTHORITY PROPERTIES NEWSLETTER (JUNE)
Newsletters were reviewed by the Commission.
VI. NEW BUSINESS
A. SERVICE CONTRACTS FOR PALM DESERT HOUSING AUTHORITY
PROPERTIES
Rec: By Minute Motion:
2
Housing Commission
Minutes June 9, 2004
That the Housing Commission recommends to the Palm Desert Housing
Authority Board to authorize RPM to enter into contracts with the following
service providers for the term July 1, 2004 to June 30, 2005.
1) Dunphy's ExtermaPest Annual Pest Control Services
James Conway reviewed the staff report, stating RPM solicited proposals for
pest control services for all nine Housing Authority properties, and
ExtermaPest was the lowest bidder. Services will include both the interior
and exterior of each property.
Action: Motion was made by Leo Sullivan and seconded by Linda Ward to
forward recommendation to the Housing Authority Board to authorize
RPM to enter into contract with Dunphy's Extermapest in the amount
of $22,440 for the annual pest control services for all nine properties.
2) Millennium Carpet Cleaning and Dyeing Co.
James Conway distributed a revised staff report and explained the
comparison table illustrated on the second page of the report.
Action: Motion was made by Leo Sullivan and seconded by Jane Turner to
forward recommendation to the Housing Authority Board to authorize
RPM to enter into contract with Millennium Carpet Cleaning for carpet
cleaning services on an as -needed basis for all nine properties.
**Motion was made by Jane Turner and seconded by Linda Ward to add the
following items to the Agenda, unanimously approved***
B. CALIFORNIA VILLAS INTERIOR UNIT RENOVATIONS
Rec: By Minute Motion
That the Housing Commission recommends to the Palm Desert Housing
Authority Board to authorize the City Clerk to advertise and call for bids for
the interior unit renovations at the Housing Authority property known as
California Villas
Action: Motion was made by Carrie McLeod and seconded by Linda Ward to
forward recommendation to the Palm Desert Housing Authority Board
to authorize the City Clerk to advertise and call for bids for the interior
3
Housing Commission
Minutes June 9, 2004
unit renovations at the Housing Authority property known as California
Villas.
In follow up to the Commission's concern with regards to the significantly
high vacancies at California Villas due to the renovations of units, James
Conway has been working with the construction management firm to prepare
a scope of work in order to request proposals from contractors to renovate
the units remaining. Currently units are being rehabilitated by the
maintenance staff for RPM, completing approximately 3 to 4 a month, this
will continue until contractor is in place.
A brief discussion followed regarding the time frame of the contract process
and completion of the project. A project time -line schedule will be provided
by the contractor and strictly followed as specified in the agreement.
C. CALIFORNIA VILLAS TREE TRIMMING
Rec: By Minute Motion
That the Housing Commission recommends to the Palm Desert Housing
Board to authorize RPM to enter into a contract with Evolution Tree services
in the amount of $17,327 for Phase I immediate need of tree pruning at
California Villas
Action: Motion was made by Jane Turner and seconded by Roger Dash to
forward recommendation to the Palm Desert Housing Authority Board
to authorize RPM to enter into a contract with Evolution Tree Services
in the amount of $17,327 for Phase I immediate need of tree pruning at
California Villas
As part of the 5 year plan provided by Arbor Life Consultants with regards to
the conditions of the trees at California Villas, it was determined that there
is an immediate need to remove 10 trees and prune 148 mature trees. With
the assistance of the City's Landscape Department, staff requested
proposals for this work and received four proposals, Evolution Tree Services
was the lowest bidder.
Discussion ensued regarding moving forward with a tree service company
as opposed to utilizing the city's landscape staff or Arbor Life Consultants.
Staff explained that this was not the role of the City landscape staff or Arbor
Life Consultants. Arbor Life created the Plan, a qualified tree service
company with their own arborist is necessary to complete and supervise the
4
Housing Commission
Minutes June 9, 2004
work. Additionally, this would alleviate the city from certain liabilities
responsibilities.
VII. CONTINUED BUSINESS
VIII. REPORTS
A. HOME IMPROVEMENT PROGRAM UPDATE
An update on the Home Improvement Program was provided to the
Commission for review.
Jane Turner inquired on the progress of a property located on Cabrillo. Terre La
Rocca stated that the homeowner was asked to provide homeowners insurance
prior to starting work on the property.
B. PALM VILLAGE APARTMENTS
As previously mentioned on the memo provided of agenda actions and items, a
contract was awarded to V2C Group for construction management services at
Palm Village Apartments.
C. HOUSING AUTHORITY PROPERTIES UPDATE
James Conway reviewed the update on the Housing Authority properties provided
to the Commission.
D. HOVLEY GARDENS/PHASE II UPDATE; FIRST TIME HOMEBUYERS /
RENTAL SUBSIDY PROGRAMS UPDATE; CATALINA GARDENS
COMMUNITY ROOM
Ezell James referenced the memo of the summary of agenda items and actions
provided by Janet Moore and stated three items regarding Phase II of the 40 acre
site were approved at the May 131h City Council meeting.
Linda Ward inquired if the ADHOC Subcommittee would be meeting soon to
discuss the design layout of the senior complex. Ezell James responded that the
subcommittee had already reviewed the plans and had approved them, as well as
the Housing Commission. Linda Ward felt the decision made by the Commission
to contract with Kristy Hanson for the architectural services did not necessarily
include the design concept but in fact were presented as conceptual at that time
and were not part of the recommendation for approval. In order to make a
5
Housing Commission
Minutes June 9, 2004
determination on how to proceed, it was agreed to have staff research the minutes
to determine what action if any, was taken by the Commission regarding the
approval with Kristy Hanson.
E. 42ND STREET SIDEWALKS
No report was given
F. DESERT ROSE UPDATE
Janet Moore reported four properties are currently owned by the Agency. Staff
is in the process of identifying buyers from our waiting list.
Terre La Rocca stated that the Council approved to release those units not
located on Blueberry Lane. There are 11 homes on Blueberry Lane with two
being held by the Agency.
Leo Sullivan reverted back to the First Time Homebuyers Program and asked
on the date of the subcommittee meeting. A meeting was scheduled on June
16, 2004 at noon with Carrie McLeod, Leo Sullivan, Larry Saindon, Terre La
Rocca, and Ezell James. Lunch will be provided.
At this time, Terre La Rocca announced she will retire from the City of Palm
Desert, her last day being July 9, 2004. Commission congratulated Terre and
wished her the best.
IX. ADJOURNMENT
Due to the summer schedule of City Council meetings, staff requested from the
Commission approval to move the next scheduled Housing Commission
meeting date of July 14th to July 7" in order to allow items to be presented in
the July Council Meeting.
With members of the Housing Commission concurrence, Chair Larry Saindon
ourned the meting at 4:45 p.m. to Wednesday, July 7, 2004, at 3:30 p.m.
PATTY LEO , RECORDING SECRETARY
G:RDATatty Leon`.\Vpdocs`.Housing Commission `,.Minutes'Q004`•6-9-04..wpd
6