HomeMy WebLinkAboutCD Imaging of Finance Department DocumentsCITY OF PALM DESERT
FINANCE DEPARTMENT
STAFF REPORT
4116-\
REQUEST: APPROVAL OF CD IMAGING OF FINANCE DEPARTMENT
ACCOUNTS PAYABLE, CASH RECEIPTS, BANK RECONCILIATIONS,
BUSINESS LICENSE FILES, LEDGERS AND JOURNALS
DATE: AUGUST 26, 2004
CONTENTS: CALIFORNIA CD IMAGING QUOTE
Recommendation:
By Minute Motion:
1)
Approve the CD imaging of Finance Department 1999-2001 accounts
payable, cash receipts, bank reconciliations, business license files, ledgers
and journals, and
2) Authorize California CD Imaging to perform the CD imaging of said
documents.
Background:
The Finance Department requests that the 1999-2001 accounts payable, cash receipts,
bank reconciliations, business license files, ledgers and journals be CD imaged in order to vacate
file cabinets that will be moved to make space available for staff.
California CD Imaging can image said documents at the following rates:
Accounts Payable
Cash Receipts
Bank Receipts
Document Preparation
Shredding of Documents
$.015 per page
$.014 per page
$.014 per page
$0.02 per page
$0.003 per page
It is staffs recommendation that the City Council approve the imaging of the above
mentioned Finance Department records and authorize California CD Imaging to perform the CD
imaging of said files.
Submitted By:
Approval:
Paul S. Gibson, Director of Finance/City Treasurer Carlos L. Ortega,ity Manager
PSG:dcl
CALIFORNIA
IMAGING
CEN TER
June 28, 2004
10700 Jersey Blvd., Suite 230 Rancho Cucamonga, CA 91730
(909) 481-9199 fax (909) 481-9172
Scanning Estimate
Califomia CD Imaging Center is estimating 100,000 pages in 23 boxes from the city of Palm
Desert Finance Department. With this estimate, it will cost roughly $16,000 - $17,000 to scan. If
the city does want us to shred the documents, we can do that also at $0.003 per page or $300.
The cost for each section remains the same at:
Accounts Payable $0.15 per page
Cash Receipts $0.14 per page
Bank Receipts $0.14 per page
Document prep $0.02 per page
If you have any questions, please feel free to call.
Michael Friedman
President