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HomeMy WebLinkAboutTravel - Autodesk University User Conference - Las Vegas"'.- P\N CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: Approve Out Of State Travel SUBMITTED BY: Mark Greenwood, City Engineer DATE: August 26, 2004 CONTENTS: Autodesk University User Conference Information Recommendation: By minute motion, approve out of state travel for Transportation Engineer to attend Autodesk University User Conference in Las Vegas, Nevada, November 30-December 3, 2004. Executive Summary: Autodesk provides products and services in the engineering and design arena. AutoCAD is an Autodesk product used in our office by the Transportation Engineer and others. The four -day conference total is $1,295 with an early registration discount ($1,595.00 after October 8, 2004). This price includes hotel accommodations. Travel costs (including meals, tips, parking, mileage, phone, etc.) are estimated to be approximately $125 per day. This accounts for a total of approximately $1,920. The budget for fiscal year 2004-2005 already includes attendance at this conference by the Engineering Technician II, who will also be attending. Funds are available in Account No. 110-4300-413-3120. Therefore, staff recommends that City Council, by minute motion, authorize out of state travel for the Transportation Engineer to attend the Autodesk University 2004 Conference in Las Vegas, Nevada, November 30 - December ., 2004. Submit -d : . Depart t Head: Mark Greenwood Michael Errante, P.E. City Engineering Director of Public Works Approval: A '�Afor Devel ��'� nt Services City Manager Finance Director Ids G:Pub Works1Staff Reports12004 W ugust 26Approve Out of State Travel for Trans Eng.doc Autodesk - Autodesk University 2004 Page 1 of 4 12th Annual User Conference MGM Grand Conference Center, Las Vegas, NV • November 30—December 3, 2004 Welcome The AU Experience Conference Fees Justifying AU What They're Saying About AU Conference Highlights Daily Agenda At -a -Glance Travel and Lodging Classes and Labs Printable Course Catalog Exhibitors Speakers' Corner ADN Conference ATC® Conference Worldwide GIS & Civil User Conference Special Offers FAQ Contact Us Register My Class Schedule aut( Frequently Asked Questions Location/Dates Conference Fees and Accommodations Payment Options and Cancellation Information Registration Changes Class Scheduler Catalog and Mailing List Registration Login (New to AU) Contact Us Locations/Dates Q. What are the dates and location of the conference? A. Autodesk University 2004 November 30 - December 3, 2004 MGM Grand Conference Center 3799 Las Vegas Blvd. South Las Vegas, NV 89109 Q. How do 1 get from the airport to the MGM Grand Hotel? A. Hotel Shuttle MGM's Airport Registration Desk is located in the south baggage claim area, near the be descending from the C and D gates, next to carousel # 1 and # 2. Shuttle service and luc purchased and is available from 9 am - 6 pm. The rates are: Per person S12.00 - One-way porterage and round-trip transportation $8.50 - One-way porterage and one-way transportation $7.70 - Round-trip transportation only $ 4.40 - One-way transportation only * Baggage service available from 10am - 6pm only* * One-way porterage = Luggage is delivered to your room. "Trip transportation = Shuttle ride to or from hotel. Taxi and limousine services are provi companies. Taxis can be found outside the baggage claim area. The approximate cost fr $10, for up to 5 people. Taxi Cab One-way fares: $10-S12 (including tip) Conference Fees and Accommodations Q. What is the cost for the conference? A. Autodesk University 4-Day (Includes conference and accommodations) U.S.$1295.00 (July 26 - October 8) U.S.$1595.00 (October 9 - On Site) Autodesk University 4-Day (Conference only) U.S.$1095.00 (July 26 - October 8) U.S.$1395.00 (October 9 - On Site) Other Registration Fees: Guest Pass/AU Limited Access Pass http: //www. autodeskevents. com/au2004/index. cfin?action=content&contentID=20 8/3/2004 Autodesk - Autodesk University 2004 Page 2 of 4 U.S.$150.00 (Exhibit Hall, General Session, AUGI Beer Bust, and Thursday Evening Event Only) Expert Certification Fees (Reduced fee for AU attendees. Regular fee is U.S.$495.00) Autodesk Inventor® Expert Certification Exam - U.S.$195.00 Autodesk® Architectural Desktop Expert Certification Exam - U.S.$195.00 Please note: Upon completion of your registration, you will be given access to the online will be able to sign up for the Expert Certification Courses. Q. What is the cancellation policy and deadline? A. In order to honor cancellations and transfers, requests must be received in writing and s( University Registration Team prior to November 11th 5:00 pm (Pacific Time), registration apply to all AU attendees. All cancellations received will be assessed a $250.00 cancellation fee. Cancellations mu. to (415) 507-1480 or by sending an email to the Autodesk University Registration Team autodeskuniversity@autodesk.com. You may also send a letter to Autodesk University, c 950 Northgate Drive, San Rafael. CA 94903. This policy applies to all attendee packages. Q. What nights at the MGM Grand are included with 4-Day Package? A. The 4-day Conference Package includes check -in on November 29, with check-out Dec( Q. What is included with the AU Limited Access Pass/Guest Pass? Can my guest atte A. The AU Limited Access Pass and/or Guest Pass allows entry to the Exhibit Hall, Genera and Thursday evening special event only. Note: these passes do not allow access to cla Q. What are the check -in and check-out times at the MGM Grand? A. Check -in at the MGM Grand is 3:00 pm. Check-out is 11:00 am. Q. What is the cost of parking at the MGM Grand? A. Parking at the MGM Grand is free. Q. How do 1 make changes to my hotel reservation? A. To make changes to your reservation, please contact the AU Registration Team at +1 (4 (888) 371-1722 (toll -free in the United States) or send an email to autodeskuniversity@a contact the hotel directly. Q. How do I reserve my extension nights? A. Your extension nights can only be guaranteed with a valid credit card number. Q. Can I pay for my extension nights in advance'? A. Your extension nights can be paid for in advance. When registering mark yes to the clue: your hotel stay located on the payment page of your registration. If you have registered, Registration Team at +1 (415) 446-7717 or toll -free at (888) 371-1722 (toll -free in the Un to autodeskuniversity@autodesk.com. Payment Options and Cancellation Information Q. Can 1 register for the conference and have an invoice sent to me? A. Yes, within the registration process, in the payments section there is an invoice selection • New to AU this year: You may now log in to view your submitted registration info and/or receipt. Q. What are the acceptable methods of payment for Autodesk University? A. Acceptable forms of payment for Autodesk University are: http://www.autodeskevents.com/au2004/index.cfm?action=content&contentlD=20 8/3/2004 Autodesk - Autodesk University 2004 Page 3 of 4 • Credit Card (American Express, MasterCard, and Visa) • Check • Bank Transfer • Money Order Q. How will the registration fee appear on the invoice/receipt? A. If you have chosen the full package that includes hotel accommodations, the registration amount and will not be broken down separately into conference amount and/or hotel am( Q. Do you accept Purchase Orders A. We do not accept purchase orders for your registration fees. However, if you would like W-9 completed, you may request one from the AU Registration Team at +1 (415) 446-77 1722 (toll -free in the United States) or send an email to autodeskuniversity@autodesk.cc • New to AU this year: You may now log in to view your submitted registration info and/or receipt. Q. Can I make a partial payment towards my registration fee? If so, what is the deadli balance would be due? A. Yes. partial payments can be arranged, To make special payment arrangements, please Team at +1 (415) 446-7717 or toll -free at (888) 371-1722 (toll -free in the United States) autodeskuniversity@autodesk.com. Q. When will my payment be processed? A. If you choose Credit Card, your registration fee will be processed immediately. If you chc note that you have 15 business days to submit your payment to avoid forfeiting your regi Registration Changes Q. I have registered and need to make changes to my registration? Whom do 1 contac A. Please call the AU Registration Team at +1 (415) 446-7717 or toll -free at (888) 371-17a States) or send an email to autodeskuniversity@autodesk.com. Do not re -register. Class Scheduler Q. How do I access the class schedule system? A. You can access our online class scheduling system by visiting www.autodesk.com/au > scheduler. You will then be prompted to enter the personal user name and password yot, your registration form Q. I did not create a user name and password? How do 1 get a user name and passwo reregister? A. Please call the AU Registration Team at +1 (415) 446-7717 or toll -free at (888) 371-172; States) or send an email to autodeskuniversity©autodesk.com. You do not need to reret Q. 1 am having trouble signing up for classes using the online class schedule system A. If you are using Internet Explorer 6.x (or Windows NT) and are having problems with the need to reduce the security settings on your browser as follows 1. Go to "Internet Options" under the "Tools" menu 2. Select the "Privacy" tab 3. Reduce the security settings by lowering the slider bar in the "Settings" window 4. Click "Apply" then "OK" If you are having problems changing days on the Session Scheduler, please make Scripting) is enabled on your browser. Catalog and Mailing List Q. Where can I get a physical copy of the registration form? http://www.autodeskevents.com/au2004/index.cfm?action=content&contentlD=20 8/3/2004 Autodesk - Autodesk University 2004 Page 4 of 4 A. You can view a downloadable version of the Autodesk University Catalog and registratio www.autodesk.com/au. On the left-hand navigation you will select "Printable Course Cat Q. How can I be added or removed from your mailing list? A. Please call the AU Registration Team at +1 (415) 446-7717 or toll -free at (888) 371-172; States) or send an email to autodeskuniversity@autodesk.com. Registration Login (New to AU) Q. What is available via Registration Login? A. Registration Login allows you to • Complete your registration at a later date. Note, your registration is not complete registration confirmation page following the submission of the final registratior • View and print an invoice or receipt. • View and print your registration information Q. 1 have attended AU in the past. How do I obtain my user name and password? A. Registration Login allows you to 1. Visit the Autodesk University site © www.autodesk.com/au 2. Select Register 3. Click on the link indicating you would like your user name and password emailec 4. Once you have received your user name and password via email, you may then system as a returning registrant Q. How do I log in to view my registration Information? A. To login, click on the "Register" link and enter the username and password you specified "Returning Registrant" area. If your registration has been completed, you will have access to the "My Registration" an view your registration information as well as your receipt or invoice. Contact Us Q. Contact Autodesk University A. Questions'? Contact the Autodesk University Registration Team: E-mail: autodeskuniversity©autodesk.com Phone: 888-371-1722 (toll -free in the United States) Phone: 415-446-7717 Fax: 415-507-1480 Hours: 8:00 am - 5:00 pm Pacific Time 9 '0 ATTENDEE ., SATISFACTIDN" Autodesk University 2004 is brought to you in part by: fvfa y oft• ift f i n v• n l "Copyright 2004 Autodesk, Inc. All rights reserved. Reproduction or copying of images is prohibited. Legal Notices & Trademarks - Privacy Policy http : //www. autodeskevents. com/au2004/index. c fm?action=content&contentID=20 8/3/2004