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HomeMy WebLinkAboutSurplus Property & Sale Authorization to LBT Engineers, Inc. 08/26/20004CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: Declaration of Surplus Property and Sale Authorization SUBMITTED BY: H. Spencer Knight, Landscape Manager APPLICANT: LBT Engineers, INC. 717 Guadalupe Avenue Coronado, California 92118-2314 DATE: August 26, 2004 CONTENTS: Request for Purchase from LBT Engineers, INC Recommendation: By Minute Motion: Declare various electronic components of the obsolete Civic Center Park Barrington Central Irrigation Controller surplus property and authorize sale of said equipment to LBT Engineers, INC. Discussion: On February 12, 2004 the City Council approved the purchase of a new central irrigation controller for the Civic Center Park. The new equipment has been purchased and is being installed. As part of this installation, the obsolete controller equipment components, LanSTARs and MicroSTARs are being removed. The equipment is proprietary and is no longer being manufactured by Barrington. LBT Engineers, INC. was involved with the design and installation of the Barrington irrigation control system and has provided technical help over past years with this system. They have clients that are still using this type of system and can salvage various components of the LanSTARs and MicroSTARs to keep these other systems operational. LBT Engineers has tendered a request for the purchase of some of this obsolete equipment. Based on LBT's proposal, staff estimates that income from this sale will be $ 1,060.00. There are four (4) LanSTARs at $ 200.00 each, two (2) Interface chip sets at $ 80.00 each and four (4) MicroSTARs at $ 25.00 each. LBT Engineers has been retained to integrate G:1PubWorkslStaff Repods120041August 261lrrigation Surplus Property.doc Staff Report — Surplus Property and Sale Authorization Page 2 of 2 August 26, 2004 the new irrigation controller with the existing pump station. The sale of this equipment will help defray this cost. The electronic components of the Barrington system require special E-Waste disposal. There usually is a cost associated with this disposal. LBT has also offered to help with some of this disposal process, at no cost to the City. Therefore, staff recommends that City Council, by Minute Motion, declare various electronic components of the obsolete Civic Center Park Barrington Central Irrigation Controller surplus property and authorize sale of said equipment to LBT Engineers, INC. Submitted By: H Sp-�nc Knight L. ds apManager Approval: for Devel t Services City Manager /jl Depart ent Hea Michael Errante Director of Public Works Finance Director G:1PubWorkslStaffReports12A041August 26Vrrgation Surplus Property.doc 717 Guadalupe Avenue Coronado CA 92118-2314 LATENCy@san.rr.com June 28, 2004 Jay Niemczak City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Summary The Civic Center Park's Control and Data Acquisition uses a Distributed Control System (DCS) that was originally installed in 1989. The City is removing the irrigation functions from the Park's DCS, as well as some lighting control functions. Because of these deletions there are four LanSTARs that are no longer required, as well as a number of MicroSTARs and Lighting Control MicroSTARs. LanSTAR I The LanSTARs used by the Civic Center Park are LanSTAR I. Several of them are 15 years old, with most of the remaining at least ten years old. Many are not in particularly good shape being exposed to dust, sand and high temperatures for many years. Many of the parts for the LanSTAR I are no longer available and the unit has not been produced for several years. The next generation is the LanSTAR II, which incorporates the latest demand for Web Based controls, and uses state of the art chip sets. Existing LanSTAR I Installations There are many large installations using the old LanSTAR I. When an expansion is required, some are replacing the older version with the newer to keep their installations updated and consistent. Others however, are keeping their old LanSTARs and adding the new version, in essence running blended systems. Since most of the LanSTAR I chips are no longer available, all of the obsolete LanSTARs are being kept for spare parts. Eventually all of the older LanSTARs will be replaced, but in the interim the spare chips are useful. LanSTAR Proposal LBT Engineers, Inc. would like to purchase the four available LanSTARs for $200.00 each. LBT will arrange for the units to be picked up. LBT Engineers, Inc. would also like to purchase any available interface chip sets for $80.00 each. (Two chip sets were originally left in LanSTAR 0 at RRA). Each of these sets has four communication processor chips and four opto isolator chips. Distributed Controls, . llata Acquisition Web Based Controllrtterface June 28, 2004 Page 2 MicroSTAR I The Civic Center is using the MicroSTAR I exclusively. The MicroSTAR II replaced the MicroSTAR I approximately five years ago. The newer version has some major improvements in how it handles Analog Output Signals. The I and II are both seamlessly interchangeable with the exception of the Analog section. The MicroSTAR I has little or no value. Barrington is willing to take any surplus MicroSTAR I, strip them of usable parts and properly dispose of them. LBT Engineers, Inc. will provide pick-up, boxing and shipment to Barrington. Lighting Control MicroSTARs The Lighting Control MicroSTAR (LCM) is still in use. The major cost components, the power control relays are subject to operational degradation, so the age of the LCMs mitigates their value. LBT Engineers, Inc. is willing to pay $25 per unit that is surplus. Payments & Pickup Payment will be made for any surplus material by check at time of pick-up. Material will be picked up within two weeks of receiving notification that it is available. Multiple pick- ups are acceptable. Please call for any questions or clarifications, Lori Tybor, P.E.