HomeMy WebLinkAboutC22100A CO1 - Coachella Valley Construction Services - Aztec Road 602-02REQUEST:
SUBMITTED BY:
APPLICANT:
DATE:
CONTENTS:
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
Ratify Change Order No. 1 to Contract No. C22100A for the
Construction Management of Aztec Road (Project 602-02)
Mark Greenwood, P.E., City Engineer
Coachella Valley Construction Services
P.O. Box 2882
Indio, California 92202
August 26, 2004
Change Order No. 1
Interoffice Memorandum
Vicinity Map
Recommendation:
By Minute Motion, ratify Change Order No. 1 to Contract No.
22100(A) with Coachella Valley Construction Services, in the
amount of $17,000.
Discussion:
One June 10, 2004, City Council awarded Contract No. C 22100(A) to Coachella
Valley Construction Services (CVCS), in the amount of $35,000, for the
Construction Management of Aztec Road (Project 602-02).
During the construction process of Aztec Road, unforeseen conflicts were
discovered with existing utilities. It was necessary to mitigate these conflicts in
the field, resulting in additional hours being required of the construction manager.
Currently CVCS is currently under contract to work twenty-four hours per week.
Due to the complexity of the construction environment Public Works staff has
determined that the project requires forty hours per week of on -site construction
management.
Funds are available for this in project account 213-4623-433-4001.
G:\PubWorks\PROJECTS\602-02\Staff Reports\STAFF REPORT -CO to CVCS Contract.dot
Staff Report -Ratify Change Order No. 1 to Contract C22100A
Page 2 of 2
August 26, 2004
The project is approximately eighty-five percent complete. As the job complexity
changes and the percent complete increases CVCS will be scaled back down to
twenty-four hours per week.
The additional cost for these services will be $17,000.
Therefore, staff recommends that City Council by minute motion, ratify Change
Order No. 1 to Contract No. C22100A, with Coachella Valley Construction
Services, in the amount of $17,000.00.
Submid,By
Mark Gree ood, P.
City Engineer
Approval:
ACM for Develo -,1, Services
lcIs
Department Head:
Michael Errante, P.E.
Director of Public Works
Finance Director
G:1PubWorks\PROJECTS1602-021Staf ReportsISTAFF REPORT -CO to CVCS Confract.dot
CITY OF PALM DESERT
CONSTRUCTION CHANGE ORDER
Project Description:
Contractor Name
Street Address
City, State, Zip
Aztec Road at Palm Desert High School
Coachella Valley Construction
Services
P.O. Box 2882
Indio, California 92202
Contractor
Vendor #
Contract Change Order # 1
P.O. # 11502
Contract # C22100A
Project # 602-02
Granite
Construction
7672
Pursuant to the terms of the original contract Agreement, you are hereby directed to make the herein described
changes or do the following described work not included in the plans and specifications for this Contract. Unless
otherwise stated, all work shall conform to the terms, general conditions, and special provisions of the original contract.
DESCRIPTION OF CHANGE
Additional hours required on site
Contingency used? (circle one)
If yes, amount moved to base:
Yes No
Increase/Decrease in Amount
$17,000.00
Contract Amount (include past change orders)
$35,000.00
Plus/Minus Current Change Order
$17,000.00
Revised Total Contract Amount
$52,000.00
1. ORDERED BY:
Department Head
3. APPROVED BY:
City Manager
Date
Increase/Decrease in Days
Contract Date of Completion
Plus/Minus Current Change Order
Revised Date of Completion
2. CERTIFIED FUNDS AVAILABLE
Director of Finance
4. APPROVED BY:
Date
City Council
Date
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we
will provide all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified
work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses fort any delays.
ACCEPTED BY:
ContractorNe
Date
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
INTEROFFICE MEMORANDUM
To: Carlos L. Ortega, City Manager
From: Ryan Gayler, Management Analyst
Date: July 30, 2004
Subject: CHANGE ORDER FOR AZTEC ROAD PROJECT (P602-02)
Coachella Valley Construction Services has been providing construction management
services on the Aztec Road project. They are currently under contract to manage the
project twenty-four hours per week. Due to the complexity of the project at this stage,
Public Works has determined that the project requires on -site management at a rate of
forty hours per week. This increased level of service will be required until the project is
approximately eighty-five percent complete. As the job winds down, CVCS will be
scaled back down to twenty-four hours per week.
The increased cost to the contract for the additional services will be $17,000. Please
approve change order #1 to Coachella Valley Construction Services. Public Works will
bring this request before Council on the meeting of August 26th for ratification.
Rya 'Gayler
Management'AYialyst
Reviewed and Concur:
Carlos L. Ortega
City Manager
Michael Errante
Director of Public Works
cc: Homer Croy, ACM for Development Services
Paul S. Gibson, Director of Finance
G:\PubWorkslRyan Gayler\Word Files\co#1 for CVCS-Aztec Road.doc Page 1 of 1
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